QAC9.doc

DEPARTMENT OF THE AIR FORCE

436th Contracting Squadron (AMC)

639 Atlantic Street

Dover AFB, Delaware 19902-5639

7 September 2010

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 436 CONS/LGCA (Luz E. Santiago/302 677-5234)

639 Atlantic Street

Dover AFB DE 19902-5639

SUBJECT: Response to Questions

1. The purpose of this memorandum is document the Questions (Q) and Answers (A) that were received regarding Solicitation No. FA4497-10-R-0002, Aircraft Wash and Corrosion control Services at Dover Air Force Base, Delaware.

1st Set of Questions

Q1: We are aware of the announced original award price 5 years ago. Since that time, has there been any amendments to the contract changing the workload and dollar value?

A1: Yes.

Q2: What is the current dollar value of the contract and current monthly invoice price?

A2: The current value of the contract is $3,401,971.94. The monthly invoice price cannot be provided. The yearly price currently is $893,941.44.

Q3: Would you post the C-5 Technical Orders listed on pg 40 of 43 appendix 4 in the PWS?

A3: www.robins.af.mil. All technical orders posted here are approved for public release.

Q4: On the work load estimate from 2009 chart appendix 3 page 37 of 43 in the PWS there were 22 aircraft depaneled for ISO but in the workload estimates given dated 24 August 2010 there were only 13 aircraft projected. With Dover doing the major ISO for the Air Force C-5 fleet, the number 13 seems low and the number 22 more likely. Could you please clarify which number is correct?

A4: - Appendix 3 is "Aircraft Wash Historical & Projected Workloads." The reason that the number is going from 22 to the current workload from 24 August 2010 of 13 is because we used to do double the amount of ISO's per year. We are now down to one ISO in a 28 day time period. We used to do 2 ISO inspections every 28 days.

Q5: There are requirements for some washes to also include de-paneling for ISO or HSC inspections. Will these aircraft be de-paneled at the wash facility or inside the inspection docks using the positioned maintenance stands?

A5: Part of the de-paneling process will happen on the wash rack/hanger, and the other part of the de-paneling will be in the ISO stands. This process is to alleviate down time for the Government that inspections can be getting accomplished.

2nd Set of Questions

Q1: Ref. Solicitation, page 14 (b) “Past and Present Performance Surveys.” Paragraph states that a list of no more than 10 references should be provided. However, the last paragraph on the same page, continuing to the next, states that surveys should be sent to between 3 and 5 references, and that the contractor provided list will be used to track surveys. Please clarify the min and max number of contract references to be submitted?

A1: Work History - Provide a list of no more than ten (10), of the most relevant contracts performed.

References – The offeror Shall send copies of the Past and Present Performance survey(see Attchment 4 and Attachment 5) to between three (3) and five (5) Federal agencies or commerical companies for which the offeror has performed similar contract services within the last three (3) years (July 2007 – July 2010)

Q2: Ref. SOW 1.2.7, “Complete Interior Cleaning.” In general, this service meets the criteria for being considered a “Cleaning service” and hence, could be required to be performed on the flightline. This service includes 1.2.8, 1.2.9, 1.2.10, and 1.2.11, with 1.2.11 being more of a “Wash service.” Are we correct in interpreting that if a Complete Interior Cleaning is requested to be performed on the flightline, it will be a “Minor Interior Cleaning,” and the underfloor cleaning will be excluded?

A2. Yes, the Complete Interior Cleaning service involving all areas, including underfloor, will be accomplished in a wash facility.

Q3. Ref. SOW 1.2.21, “Anti-Skid Removal and Replacement,” and Attachment 1, “Wash Projected Data.” Service description states that a maximum of 8.0 hours are allowed, with a workload estimate of 13 per year. However, no unit of measure is provided for how much anti-skid removal and replacement constitutes 1 service, i.e. 25 ft2, etc… It is understood that this is a variable, “As required” type of service, but could you please clarify the physical significance of the workload estimate so we may better estimate man hours?

A3. One service will constitute the entire aircraft’s anti-skid replacement, and this will be accomplished during every Isochronal Inspection. There will be an addendum to change the maximum allowable time to reflect 144 hrs cumulative not consecutive, per ISO weekends only.

Q4. Will the Government be providing the replacement anti-skid? If so, will they be the pre-cut kits, or bulk rolls?

A4 The Government will provide the required Anti-Skid. Ant-Skid kits are pre-cut.

Q5..Ref. SOW 1.3.10, “Complete Underfloor Cleaning.” Service description states that it includes 1.3.11, “Landing Gear Wash & Lube,” which seems like it may be a typo. Please clarify.

A5. We will submit an Addendum to remove 1.3.11 from paragraph 1.3.10.

Q6. Ref. SOW 3.2.3 and 4.15 regarding the performance of services at the outdoor wash rack in winds up to 50 knots. This seems to be extremely high considering the close proximity of operation with lifts and the removal of large panels. JLG style lifts, including the ones the Government uses, are only rated for safe operation in sustained winds up to 25 knots. We request that a lower threshold be considered to allow the contractor to make a Safety First decision.

A6. We will submit an Addendum to change paragraphs 3.2.3 and 4.15 to reflect max winds of 25 knots for performance of services.

Q7. Ref. 1.2.19, Note 2, “Contractor will provide qualified personnel to remove stuck screws.”

· Please clarify what training/certification is required?

· Please provide the T.O. number that defines the removal process.

What is the expected handover condition, i.e. Drilled head only, or full shank extraction?

A7. Training will be provided by the government and will be documented on employee’s training records. The T.O. for screw removal is in the 1-1A-8 page 2-47 paragraph 2.1.18.

Q8. Ref. SOW 1.1.6.1, “Site manager will have previous aircraft maintenance experience.” How shall an offeror demonstrate compliance with this requirement?

A8. We will submit an Addendum to remove the wording “Site manager will have previous aircraft maintenance experience”.

Q9. Ref. SOW 4.4, “Security Requirements,” states that a contractor shall “Apply for personnel SECRET security clearances within 5 days after employment of personnel.” The same paragraph goes on to states several apparent exceptions to employees who could not obtain a SECRET clearance. Please clarify whether a SECRET level clearance for all personnel is something that is desired or required.

A9. We will submit an Addendum to remove the word “Secret” from paragraph 4.4. All employees require a favorable National Agency Check.

-signed-

LUZ E. SANTIAGO

Contract Speciallist