FA2521-15-R-0008-0002.pdf

SXHT 13-1015

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Correct the proposal due date listed in Section L.

2. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Jul-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA2521-15-R-0008

X 9B. DATED (SEE ITEM 11)

16-Jun-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Jul-2015

CODE

45 CONS/LGCAB

1201 EDWARD H WHITE II ST

PATRICK AFB FL 32925-3237

FA2521 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA2521-15-R-0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

SSP ATTACHMENT 2

EXCERPTS FROM SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

Project Number: SXHT 13-1015

L-I GENERAL INSTRUCTIONS TO OFFERORS

A. General Instructions

This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this section, the term

“offeror” means the prime contractor submitting the proposal. The offeror’s proposal must include all data and information requested in Section L and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered non-responsive. The offer shall be compliant with the requirements as stated in the Request for

Proposal (RFP). A proposal that is sufficiently documented to support cost/price and technical requirements in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Noncompliance with the instructions and RFP may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award.

B. Program Structure and Objectives

This requirement is a Total Small Business Set-Aside. For this acquisition, selection of the best value offeror will be made using the Lowest Price Technically Acceptable (LPTA) procedures with the technical factors evaluated on an acceptable/unacceptable basis.

C. Budget/Funding Information

For consideration in developing your proposal, the program/budget funding is as follows:

The Government’s minimum obligation is $25,000.00 and $4,999,999.00 is the maximum obligation. The projected/programed budget for the next five years is approximately FY 16

$1.3M; FY 17 $1.0M; FY 18 $900K; FY 19; $850K; FY 20 $850K. The budget is subject to change due to the availability of funds allocated each fiscal year.

D. Point of Contact

The Contracting Officer (CO) is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. Written requests for clarification may be sent using the Question and Answer template (Attachment 9) to the CO at the e-mail address below.

To ensure receipt of information and for continuity purposes, courtesy copy the Contract

Specialists (CS) on all correspondence. All questions are due NLT Tues, 30 Jun 15 at 12:00 PM

EST. Questions received after this time may not be answered. All questions and answers will be posted on www.fbo.gov under the solicitation announcement on 8 Jul 15.

Contracting Officer: Patricia A. Bates

45 CONS/LGCAB

Bldg 423 Room C-202

1201 Edward H. White II Drive

Patrick AFB, FL 32925-3002

Telephone: (321) 494-5229

E-mail: Patricia.Bates@us.af.mil

OR

Contract Specialist: Christina M. Johnsen (Primary)

Bldg 423 Room C-202

1201 Edward H. White II Drive

Patrick AFB, FL 32925-3002

Telephone: (321) 494-9955

E-mail: Christina.Johnsen@us.af.mil

E. Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is asking the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

F. Discussions

When discussions or requests for revised offers are not conducted or requested by the

Government, the prices identified in the Price Schedule, Attachment 4 of the solicitation, shall be valid through the proposal acceptance period (SF 1442 Block 13 D).

G. Contract Document

Sections K, L and M apply to the solicitation phase only; therefore, they will not be a physical part of the resulting contract.

H. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

However, offerors excluded from the competitive range are entitled to no more than one http://www.fbo.gov/ debriefing for each proposal. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

I. Financial Resources

Offerors shall submit a financial capability letter from their financial institution and this should include the company’s latest financial balance sheet. Offeror shall provide a letter from a surety attesting to Payment and Performance bonding capability of maximum dollar threshold.

This information will be used in the Contracting Officer’s determination of responsibility.

L-II PROPOSAL PREPARATION INSTRUCTIONS

A. Submit one (1) original hard-copy proposal, one (1) copy of original hard-copy proposal

AND two (2) electronic copies (CD -ROM/DVD) of your complete proposal, prior to 15 July

2015 at 2:00 PM EST, in a sealed envelope. All proposals shall be dated with the submission date and addressed to the CO and mailed or hand carried to:

Contracting Officer: Patricia A. Bates

45 CONS/LGCAB

Bldg 423 Room C-202

1201 Edward H. White II Drive

Patrick AFB, FL 32925-3002

Telephone: (321) 494-5229

E-mail: Patricia.Bates@us.af.mil

OR

Contract Specialist: Christina M. Johnsen

Same address as above

Telephone: (321) 494-9955

E-mail: Christina.Johnsen@us.af.mil

1. USE OF USPS, UPS, FedEx or any other COMMERCIAL SYSTEMS TO TRANSMIT

SOURCE SELECTION SENSITIVE INFORMATION

To facilitate review and evaluation for this source selection the Government proposes to transmit data via commercial systems. Distributed material will be identified as source selection sensitive and distribution will be strictly limited to appropriate personnel, and shall be encrypted per

AFFARS MP 5315.3 paragraph 1.4.2.2.3. Should any contractor object to their proprietary information being shared between source selection evaluators and advisors via commercial email as described above, please advise either the CO OR CS using the contact information provided in

Section L-1, D.

2. HAND-CARRIED PROPOSALS NOTICE

Offerors are cautioned that Patrick AFB (PAFB) has stringent visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass and be cleared by the Government point of contact to be visited prior to entrance. A request with at least 72 hours prior to entry must be received for an offeror to gain entrance onto PAFB. If within 72 hours prior to the proposal due date and time, offerors may try and schedule a time with the points of contact to pick up the proposal at the Visitor Center. It is possible the point of contact may not be available to clear offerors for entrance or pick up proposals, which may prohibit submission of hand-carried proposals; consequently, offerors electing to hand-carry their proposals for submittal just prior to closing time do so at their own risk.

B. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, technical and past performance requirements.

Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of three (3) separate volumes; Volume I – Executed Contract Documents, Bid

Guarantee and Price Proposal, Volume II - Technical Proposal and Volume III - Past

Performance.

C. The CO has determined there is a high probability of adequate price competition in this acquisition. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

D. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

E. Format for written proposal Volumes I, II, and III shall be as follows:

1. The proposals will be on 8 1/2” x 11” paper, white or ivory stock. Charts, tables or diagrams may not exceed 11” x 17”.

2. A page is defined as one side of a sheet of paper containing information. This includes all appendices, charts, graphs, diagrams, tables, photographs, etc., unless placed on 11” x 17” sheets, in which case they will be counted as two pages. Double-sided printing is acceptable but will count as two pages. Covers for volumes, tables of contents, indices, title pages, cross reference indices, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating volumes/sections of the proposal. They will be counted if they contain any other information, (e.g. diagrams, extraneous data, etc.).

Pages marked “This page intentionally left blank” will not be counted.

3. Elaborate formats, bindings or color presentations are NOT desired or required. Company

Name and solicitation number shall be included in the header of each page. Each binder will be labeled with the following format: FA2521-15-R-0008, COMPANY NAME, Volume I -

Executed Contract Documentation, Bid Guarantee and Price Proposal; Volume II - Technical

Proposal; and Volume III - Past Performance. See Table Below for specific forms, number of copies and pages, etc.

TITLE NUMBER OF

COPIES*

MAXIMUM NUMBER OF

PAGES/Format

Volume I - Executed Contract

Documents, Bid Guarantee and

Price Proposal

1 Original hard-copy and 1 hard-copy of original

No page limitation but for Price

Schedule must use Attachment

4, Price Schedule

Volume II - Technical Proposal 1 Original hard-copy and 1 hard-copy of original

75 page limitation but must use

Attachment 5, (Sample Project

Form)

Volume III - Past Performance 1 Original hard-copy and 1 hard-copy of original

No page limitation but must use

Attachment 6, Past Performance

Questionnaire

*Two (2) electronic copies of entire proposal on each CD ROM/DVD is acceptable

4. Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

(a) Requirements of the solicitation and government standards and regulations pertaining to the specification.

(b) Evaluation Factors for Award are in Section M of this solicitation.

(c) Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this Section L will be removed from the proposal and not read or evaluated.

5. Using MS Word - Typing font size shall NOT be less than 12, using Times New Roman type face, with a minimum of 1 inch margins not inclusive of headers/footers. Offerors shall insert page numbers in footer. Smaller, legible font size, no smaller than 6 point, may be used for charts and tables.

F. Format for electronic media proposal Volumes I, II and III shall be as follows

Electronic media is a CD ROM/DVD with the following requirements:

1. To enable the Government to successfully view the proposals electronically, the Offeror shall submit their proposal in Adobe Portable Document File (PDF) or Microsoft Word and Microsoft

Excel format for Volume I - Executed Contract Documents and Price Proposal; Volume II -

Technical Proposal; and Volume III – Past Performance. All three volumes must be on each CD

-ROM/DVD for a total of two (2) copies. The Government will use the electronic copies and/or paper copies in the evaluation process. However, there is no requirement for the Government to compare or verify the consistency of the electronic proposal to the paper proposal. In the case of an identified dispute or variation in content, the paper/hardcopy submitted proposal shall be deemed and treated as the official version for all purposes. Each CD-ROM case and the CD-

ROM itself must be labeled as to the offeror and numbered sequentially in the required number of copies.

2. The offeror shall set all security options in each PDF file to “allowed.” All text, including table and figure identifiers, shall be indexed and 100% searchable text. All text shall be displayed as a font and not displayed as a bitmap in any proposal volume or appendix to facilitate the ability to copy and paste to another document. The Price Proposal using

Attachment 4, Price Schedule must be submitted “unlocked” and in the ‘excel’ format provided in the solicitation.

3. The offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

G. Specific Instructions, SUBMIT THE FOLLOWING:

VOLUME I – EXECUTED CONTRACT DOCUMENTATION AND PRICE PROPOSAL

1. Chapter 1 – Complete blocks 14, 15, 16, 17, 18, 19 and 20 of the RFP Section A, SF1442. In doing so, the offeror agrees to the contract terms and conditions as written in the RFP Sections A through K.

2. Chapter 2 – Section B. The offeror shall prepare a unit cost for each line item on the Price

Schedule and enter proposed unit pricing in “Price Schedule,” Attachment 4. Populate the

“UNIT COST” columns of the tabs titled “BASE YR,” “OPT YR 1,” “OPT YR 2,” “OPT YR

3,” and “OPT YR 4.” The quantities have been provided in the Price Schedule. It is the

Offeror’s responsibility to ensure all “TOTALS” are correctly calculated. The “SUMMARY” tab will populate automatically. All unit costs are fully burdened. The term “fully burdened” includes, but is not limited to, all equipment, materials, labor, incidentals, other direct costs, resources, subcontracts, overhead, profit, and bond. Offerors shall submit the proposed Price

Schedule in an electronic “unlocked” excel format, so that all formulas and calculations are visible for review. Section B shall be filled-in with the aggregate price for CLIN 0001, 1001, 2001, 3001, and 4001 using the information on the Price Schedule.

3. Chapter 3 – Section C through J. Complete applicable blanks. The offeror shall submit only those pages that require a fill-in. Bid Guarantee as stated in 52.228-1 shall be included in this chapter.

4. Chapter 4 – Section K. Complete the representations, certifications, and acknowledgments.

Section K shall be returned in its entirety. If the representations, certifications, and acknowledgments (Section K) are completed through System for Award Management

(SAM.gov) then Section K need not be submitted in its entirety. Instead attach a copy of the

SAM.gov representations, certifications, and acknowledgments and any completed copies of the provisions not included in the SAM.gov printout.

5. Provide company/division's street address, county and facility code; CAGE code; DUNS code;

TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

6. The offeror will provide a description of work they intend to perform within their own organization to meet the requirements of FAR clause 52.219-14.

7. Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

VOLUME II -TECHNICAL FACTOR PROPOSAL

Offerors must meet a standard in all sub-factors of the Technical Factor in order for their technical proposal to be determined “technically acceptable.” The standards are defined in

Section M for each factor/sub-factor.

1. Sub-factor 1 – SAMPLE PROJECT

Solicitation Submittal Requirements: The response to this Subfactor shall be documented on Form 1 (Offeror Information Subfactor 1: SAMPLE PROJECT) and contains two parts.

A. Proposed Task Order: Demonstrate technical capability to perform work as required per description provided in Statement of Work, SOW. Offeror shall identify the Contract Line Item Numbers (CLINs) and coating systems required to complete the SAMPLE PROJECT, using the Indefinite Delivery Indefinite Quantity, IDIQ, Specifications which appropriately address each work element in the SAMPLE

PROJECT. The use of a “System” is required and shall be used for coating requirements, rather than selecting multiple “itemized painting products” (unless explicitly requested). Quantities and costs are not required and will not be evaluated.

B. Sequence of Events: Demonstrate ability to effectively identify, plan, and schedule the various aspects of a coating project. The Offeror shall define the sequence of events for the SAMPLE POJECT. The sequence of events shall reflect each of the major project elements identified in the SAMPLE PROJECT SOW. The

Sequence of Events shall demonstrate the correct order of events of major project elements. The Sequence of Events shall also reflect key planning, coordination, and submittal requirements, as defined by the IDIQ Specifications for any of the associated work elements. Submittals that are mandatory to the SAMPLE PROJECT and are required by the Specifications shall be included in the Sequence of Events.

2. Sub-factor 2 – MANAGEMENT PLAN

Solicitation Submittal Requirements: The Offeror shall prepare a plan describing the management process that will be employed to meet IDIQ requirements. This plan shall address:

A. Key personnel – this shall include the organizational structure, the name of the individual proposed for each key position, and a brief description of their relevant three years of experience. At a minimum shall identify as defined in IDIQ

Specification, the Superintendent, Quality Control Manager, Lead Competent Person, and QC Inspector.

i. Appropriate licenses, qualifications and certification shall be provided for each, per the IDIQ Specifications.

ii. Key personnel shall have a minimum of three years of experience in the necessary crafts and shall be familiar with the requirements and methods for proper performance of the work covered in the IDIQ Specifications. Demonstrate compliance with this requirement by submitting evidence the key personnel meet the requirements of the IDIQ specifications for the position and are qualified to successfully perform tasks similar in scope and complexity to work that will be executed under this IDIQ to include proof key personnel have three years of experience in the necessary crafts. If the same individual is proposed to fulfill multiple “key” positions, submit evidence the key personnel meet the requirements of the IDIQ specifications for each position and are qualified to successfully perform tasks relevant to each position and similar in scope and complexity to work that will be executed under this IDIQ.

B. Training Program – There are numerous training requirements associated with the technical requisites that are fundamental in meeting the criteria listed in the

Specification of this IDIQ. Demonstrate technically capability with regard to the training requirement by providing the following:

i. Describe the overall company training program, including how training status is monitored/tracked/maintained and how compliance with all training and certification requirements of the Specifications will be assured.

ii. Describe company procedures for proficiency training to initially qualify, train, and routinely evaluate the proficiency of all craft workers. Address general training procedures, as well as training specific to the preparation and application of new or specialized products, as described in the IDIQ’s “Workmanship” requirements.

C. Quality Control Program

i. Describe the company quality control program and how it will be implemented to ensure successful performance under this IDIQ.

ii. Describe the system for maintaining and filing complete and accurate daily in-process inspection reports.

iii. Demonstrate how non-conforming work will be documented and repaired.

iv. Provide an example inspection plan to ensure that major operations (e.g., surface preparation, primer, or topcoat application) are properly performed and documented on a daily basis in accordance with contract

Specifications and that in-process inspections are performed at key hold points.

D. Safety Program

i. Describe the company Safety program that will be instituted to ensure compliance with IDIQ Safety Specifications, including training; routine safety education measures; and company procedures to evaluate, track, and reduce injuries, incidents, and near misses.

ii. Address implementation/management of specialized safety requirements related to IDIQ Specifications, such as Fall Protection.

E. Environmental Program

i. Describe general procedures that will be used to ensure compliance with environmental requirements of the IDIQ Specifications, such as proper disposal of paint and solvent waste, proper disposal of wastewater, and use of VOC-compliant materials.

F. Specialized Equipment and Processes

i. Describe company’s capability to address large complex industrial facilities and specialized tasks, such as jobs with “high reach”, containment, or specialized coating requirements.

ii. Explain how company resources, specialized equipment, and/or subcontractors will be employed to ensure successful completion of work.

VOLUME III – PAST PERFORMANCE

Offeror shall obtain “Past Performance Questionnaire,” Section J, Attachment 6, from previous clients for a minimum of three (3) and a maximum of five (5) projects. Projects shall be recent

(within the last 5 years) and relevant to the scope of the specifications for the Painting IDIQ. As specified in Past Performance Questionnaire, Attachment 6 shall be completed by the evaluator and shall be returned directly to the Government by the evaluator (not via the Offeror). Offerors should follow-up with clients/references to help ensure timely submittal of questionnaire.

For each questionnaire that is sought from a previous client, the Offeror shall include a copy of the same questionnaire with Sections A through D completed as part of the proposal. Based on the contract and client information identified in the questionnaire, the Government may make reasonable attempts to contact the client(s) noted to obtain the remaining information, if responses are not received directly from the client(s)/evaluator(s). The Government reserves the right to contact references for verification or additional information.

In addition to the above, the Government reserves the right to obtain information for use in the evaluation of Past Performance from any and all sources including the Past Performance

Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System

(CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Integrity

Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and/or other databases or known sources.

(End of Summary of Changes)