DRAFT LM Helo 5 May 09.pdf

PART IV

REPRESENTATIONS AND INSTRUCTIONS

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L-1. FEDERAL ACQUISITION REGULATION CLAUSES

52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2004

52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation FEB 1999

52.237-1 Site Visit APR 1984

PROVISIONS INCORPORATED BY FULL TEXT

52.211-14 Notice of Priority Rating for National Defense Use APR 2008

Any contract awarded as a result of this solicitation will be DO rated order; (C-9) DO rated order certified for national defense use under the Defense Priorities and Allocations System (DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation.

(End of Provision)

52.216-1 Type of Contract APR 1984

The Government contemplates award of a Firm Fixed Price contract with a Cost Reimbursement travel CLIN resulting from this solicitation.

(End of Provision)

52.233-2 Service of Protest SEP 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Contracting Officer, Kim Doyle, 21 CONS/LGCZB, 135 Dover Street, Stop 1117, Peterson AFB CO 80914-

1117.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Provisions may be viewed in full text at http://farsite.hill.af.mil http://farsite.hill.af.mil/

52.252-5 Authorized Deviations in Provisions APR 1984

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation or contract of any Federal Acquisition Regulation Supplement (Defense Federal

Acquisition Regulation, Air Force Federal Acquisition Regulation) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

L-2. DEFENSE FEDERAL ACQUISITION REGULATION PROVISIONS

RESERVED

L-3. AIR FORCE FAR SUPPLEMENT (AFFARS) SOLICITATION PROVISIONS

PROVISIONS INCORPORATED BY FULL TEXT

5352.215-9000 Facility Clearance (IAW AFFARS 5315.209(S-90)) MAY 1996

(a) The Offeror must possess, or acquire prior to award of the contract, a facility clearance equal to the highest classification stated on the Contract Security Classification Specification (DD Form 254) attached to this solicitation.

(b) Explanatory Note: To be awarded this acquisition, contractors must provide evidence that any and all subcontractors they are proposing to use also meet the intent of 5352.215-9000.

5352.215-9001 Notice Of Pre-Bid/Preproposal Conference MAY 1996

(IAW AFFARS 5315.209(S-91))

(a) A pre-proposal conference will be conducted at F.E.Warren AFB, WY on TBD (Date), from TBD (Time)

Mountain Daylight Time (MDT) to TBD (Time), for the purpose of answering questions regarding this solicitation.

(b) Submit the names and social security numbers of all attendees by email to the Contracting Officer, Ms.

Kim Doyle, at kimberly.doyle@peterson.af.mil. This information must be provided no later than 12:00 p.m.MDT on TBD (Date), in order to ensure access to the base and adequate seating for the conference attendees. No more than 3 attendees will be allowed to attend the pre-proposal conference per offeror.

(c) Offerors are requested to submit questions to the Contracting Officer above no later than 12:00 p.m. MDT on

TBD (Date). Information provided at this conference shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

(d) The pre-proposal conference will be unclassified.

(e) A record of the conference shall be made and furnished to all prospective Offerors. The record shall include minutes of the meeting, including questions (on a non-attribution basis) and answers.

L-4 SPECIAL PROVISIONS

1. ELECTRONIC POSTING SYSTEMS

(a) All documents for this solicitation, including amendments and notices to Offerors will be posted on the

Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov. Refer to the heading of Air Force mailto:kimberly.doyle@peterson.af.mil https://www.fbo.gov/

Space Command (AFSPC), Peterson AFB, CO and the specific RFP number. Interested parties should check this site regularly for updates and amendments.

(b) Supporting technical information can also be accessed and downloaded from the FedBizOpps website at https://www.fbo.gov. The information is normally accessible 24 hours a day, 7 days a week.

L-5. INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL PREPARATION

A. INFORMATION TO OFFERORS

1. Point Of Contact (POC). The sole POCs for this acquisition is the Contracting Officer (CO), Ms. Kim Doyle.

Address any questions or concerns to the CO, Ms.Doyle, at (719) 556-8985; Fax: (719) 556-7900; or Email:

kimberly.doyle@peterson.af.mil.

2. Site Visit. A Site Visit to F.E. Warren AFB, Wyoming, will be conducted on TBD (Date). Due to space constraints, Offerors participating in the Site Visit will be limited to two (2) individuals per prime contractor and one

(1) for any major subcontractor or a maximum of 3 for any prime or joint venture/teaming arrangement. Offerors are requested to submit questions to the CO above no later than 12:00 p.m MDT on TBD (Date). Answers to questions submitted during and after the site visit will be made available on the FedBizOpps website at https://www.fbo.gov. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

a. Offerors attending the Site Visit must have a current Secret clearance and must submit a visit request to the

CO no later than 12:00 p.m. MDT on TBD (Date).

b. Visit requests may be faxed to the CO at (719) 556-7900. Additional information on the Site Visit will be posted to FedBizOpps as it becomes available. All visit requests must be submitted by the company’s Security

Manager and must contain the following information:

Person’s full name

SSN

Place of Birth

Date of Birth

Clearance Information (Type of Clearance, Level of Clearance, Date of Clearance)

Reason for Visit (Helicopter Maintenance Contract Site Visit)

POC for the visit (Ms. Kim Doyle, 21 CONS/LGCZB, (719) 556-8985.

3. Discrepancies and Ambiguities. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale not later than 15 days after the Request for Proposal (RFP) release. Also, the Offeror shall give written notification to the CO of ambiguities in the solicitation, including the PWS, not later than 15 days after RFP release.

4. Revisions and Amendments. The Government reserves the right to revise or amend the specifications or the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by formal amendment (Standard Form 30) to this RFP. If such amendments require material changes in quantities or costs, the proposal closing date may be postponed by enough days to enable Offerors to revise their proposals. In such cases, the amendment will include an announcement of the new proposal closing date and time.

5. Pre-Performance Conference. A pre-performance conference will be scheduled by and held at the office issuing this RFP prior to the commencement of any work under the contract that will be awarded as a result of this solicitation and offer. The Contractor or his duly authorized representative is required to attend the pre-performance conference.

6. Data Transmission. To facilitate review and evaluation for this source selection the Government proposes to transmit data via commercial systems. Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel. Should any contractor object to their proprietary information https://www.fbo.gov/ being shared between source selection evaluators and advisors via commercial e-mail as described above, please advise the Contracting Officer, Kim Doyle, at (719) 556-8985.

7. Technical Reference Library (Formerly known as Bidders Library). None of the regulations, manuals, or other publications referenced in the Request for Proposal (RFP) will be issued with the solicitation.

a. Unclassified documents, including all PWS exhibits, publications, equipment lists and workload data will be located on https://www.fbo.gov.

b. Classified and Hard Copy documents may be viewed at site visit at FE Warren.

c. Service Contract Act Labor. The collective bargaining agreements in effect for the current Helicopter

Maintenance contract are available on https://www.fbo.gov.

8. Initial Proposals. Offerors shall submit initial proposals with their most favorable terms, from both a technical and price standpoint. The Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

9. Competitive Range Determination. If a competitive range determination is necessary, the Government intends to limit the number of contract proposals to only the most highly rated proposals in accordance with FAR

15.306(c)(2).

10. Debriefings. The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. All offerors may request a debriefing IAW 15.505 or 15.506. If offerors are eliminated during the competitive range determination they may elect to wait until post award to receive their debriefing; however each offeror may only receive a total of one debriefing.

11. Final Proposal Revisions (FPR). Once discussions, if required, have been concluded, the CO will request that offerors provide a FPR.

12. Questions Concerning the Solicitation. All questions concerning the solicitation must be submitted in writing not later than 4:00 pm (MDT) on TBD (Date). Submit questions to the Contracting Officer, Ms. Kim Doyle via email: kimberly.doyle@peterson.af.mil.

B. PROPOSAL PREPARATION INSTRUCTIONS

1. General Instructions and Information. These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposed data. The Government intends to award using the

Performance Price Tradeoff (PPT) approach. Offers will be evaluated using the factors in Section M, Evaluation

Factors for Award. A proposal that is sufficiently documented to support performance claims in a complete and orderly manner will enable the Government to perform a thorough and fair evaluation. The offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered non-responsive.

a. This solicitation is being conducted in accordance with FAR 15.3, Source Selection and AFFARS 5315.3 including Mandatory Procedures (MP) 5315.3 and Informational Guidance (IG) 5315.101-1. Offers will be evaluated using the factors and subfactors under Section M, Evaluation Factors for Award. Non-compliance with the RFP may be grounds to eliminate the proposal from consideration for contract award.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. The proposal should not simply rephrase or restate the

Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet https://www.fbo.gov/ these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

c. The proposal acceptance period is specified in Block 12, Section A of the solicitation (SF33). The Offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid for a period of not less than 180 calendar days from receipt.

d. Proposals shall not contain classified information.

e. Alternate proposals will not be accepted.

f. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

2. Format Instructions. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Each volume shall be complete in itself. The proposal shall include all of the information requested in the subparagraphs. Failure to do so may adversely affect the evaluation.

A proposal that is sufficiently documented in a complete, orderly, and detailed manner will enable the Government to perform a thorough and fair evaluation.

a. Proposal Volumes and Binding. Offers will consist of three (3) separate proposal volumes: 1) Past

Performance, 2) Mission Capability/Technical Evaluation, and 3) Price/Contract Documents. For ease of evaluation, the required proposal formats and extent of data are described below.

(1) Binding: Each volume of the proposal will be separately bound in a standard loose-leaf, three-ring binder. The number of copies for each volume is specified in the table below. Elaborate format and binding are neither necessary nor desirable. All binders will lie flat when opened. The cover and spine of each binder will clearly identify the Offeror’s name, volume number, RFP number, RFP title, i.e., Helicopter Maintenance, and copy number, e.g., copy 2 of 6. The original for each volume will be clearly identified on the cover and the spine. All binders will allow for easy removal and replacement of pages.

(2) Electronic Copies. The content and page size of electronic copies must be identical to the hard copies.

The electronic (softcopy) proposal shall be Microsoft Office 2003 compatible or later versions. The softcopy version of the proposal will be submitted on Digital Video Disk (DVD). Replacement disks will be required to update the final proposal resulting from any discussions and updates. Offerors are advised to perform a computer virus check prior to submission.

(3) Proposal Volume Organization, Number of Copies and Page Limitations. Offers shall consist of 3 separate proposal volumes: 1) Past Performance, 2) Mission Capability/Technical Evaluation, and 3) Price/Contract

Documents. The titles and contents of the volumes should be as defined in this document, all of which shall be within the required page limits and with the number of copies as specified in the table below. Total page count will be based on the printed proposal submission. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

Table 1 - Proposal Organization

VOLUME NUMBER OF HARD

COPIES

NUMBER OF

ELECTRONIC

COPIES

TITLE PAGE LIMIT

I 6 (Original plus 5) 1 Past Performance 40*

II 6 (Original plus 5) 1

Mission

Capability/Technical

Evaluation

Subfactor 1

Program Management

130*

Subfactor 2

Technical 30*

Subfactor 3

Small Business

Subcontracting Plan

Unlimited

III 2 (Original plus 1) 1 Price/Contract

Documents Unlimited

* The page limitation does not include the Relevancy Matrix (Attachment L-1), Past Performance Questionnaires

(Attachment L-2), Consent Letter (Attachment L-3), Client Authorization Letters (Attachment L-4), Past

Performance Transmittal Letter, (Attachment L-5), Staffing Matrix (Attachment L-6), Table of Contents or

Glossaries identified in B2a(7), Small Business Subcontracting (applicable to large business Primes only) in paragraph D1b, POC Listing requested in paragraph D1c(2), or the Organizational Change history requested in paragraph D1c(5) below.

(4) Pages. A page is defined as each face of an 8.5 x11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area of 7 x 9 inches.

Two pages may be printed back-to-back on one sheet of paper; however, each printed side of the page will count as one page. The background color of each page of the proposal submission shall be white or ivory stock only (except for change pages after initial proposal submission as specified in B2a(8) below). All material must be contained within the page limit identified. Excess pages will not be evaluated.

(5) Text. Type size will be no smaller than Microsoft Word, Arial font type, 11 point font, normal proportional spacing.

(6) Charts and Tables. Foldouts used for charts, graphics, tables, exhibits or diagrams may not exceed 11 x 17 inches. All information (except for document numbers, page numbers, etc.) must be contained within an image area of 9 x 15 1/2-inches. For page count purposes, each printed side of a foldout shall be counted as two pages each. Text used in charts, graphics, tables, exhibits or diagrams may be single-spaced and shall be at least six (6) points in height after final reduction.

(7) Table of Contents, Indexing and Glossary. Each volume shall contain a table of contents. Tab indexing shall be used to identify sections. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each. Use of abbreviations and acronyms should be limited. Table of Contents and

Glossaries do not count against the page limitations for their respective volumes.

(8) Change pages after initial proposal submission. If the Offeror submits proposal revisions, during or after discussions, any changed pages that are submitted shall be a different color than the original proposal pages

(color determined by the Contracting Officer at time of request), and shall have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number shall be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed.

(9) Evaluation Notices (ENs) and Final Proposal Revisions (FPRs). Proposal format restrictions shall apply to responses to ENs and final proposal revisions.

C. RECEIPT OF PROPOSALS.

1. Volume I – Past Performance Volume. The Offerors Past Performance Volume, paper and electronic, must be received no later than 4:00 p.m. Mountain Daylight Time (MDT) on TBD (Date) and shall be delivered to the

Contracting Officer (CO) at:

21 CONS/LGCZB (Attn: Ms. Kim Doyle)

135 Dover Street, Suite 2225 (Mail Stop 1055)

Peterson AFB, CO 80914-2357

2. Volume II – Mission Capability/Technical Evaluation and Volume III – Price/Contract Documents. The

Offeror’s Mission Capability/Technical Evaluation and Price/Contract Documents Volume, paper and electronic, must be received no later than 4:00 p.m. MDT on TBD (Date) and shall be delivered to the Contracting Officer

(CO) at:

21 CONS/LGCZB (Attn: Ms. Kim Doyle)

135 Dover Street, Suite 2225 (Mail Stop 1055)

Peterson AFB, CO 80914-2357

3. Proposal Labeling. Proposals delivered in response to this RFP shall reflect the following information on the address label:

a. Solicitation # FA2517-08-R-8001

b. The legend, “To be delivered unopened to the Contracting Officer”, and

c. The volume and copy numbers contained in each box.

NOTE: Offerors hand-carrying proposals to Building 350, Peterson AFB are cautioned that individuals not affiliated with the installation must obtain visitor passes at the Visitor Control Center located before the West Gate.

Offerors should allow sufficient time to obtain visitor passes in order to arrive at Building 350 prior to the time established for the receipt of proposals. If using a courier, submit the name of the individual hand-carrying volumes

24 hours in advance to the CO. The courier will be required to provide identification at the time of delivery.

D. PROPOSAL VOLUME INSTRUCTIONS

1. Volume I – Past Performance (FACTOR 1): The purpose of the Government’s past performance evaluation is to assess Offeror’s performance for work performed within the last three (3) years from the release date of this RFP.

The proposed offeror team (including Prime, Subcontractors, and Partners) will be evaluated based on recent performance on relevant contracts, as defined in Section M, paragraph M-3(c). This portion of the evaluation will consider the Offeror's performance including Prime contract experience, subcontractor experience, and the performance of its key personnel, and that of any of the Offeror’s proposed subcontractors and teaming partners in the following areas: Program Management, Critical Aircraft Maintenance, Logistics, Safety and Cost/Price. The

Present/Past Performance Volume consists of the following items:

a. Past Performance Contract Citations. The Offeror shall provide not more than ten (10) total recent and relevant performance citations for the proposed contractor team. For past performance on an IDIQ contract, a single task order will count as one citation. The following information should be included for each identified contract and subcontract. Offerors are cautioned to ensure that information is current and accurate with respect to the listed points of contact.

(1) Contract Number

(2) Contract Level (prime or subcontract) and Cage Code

(3) Contractor name, address, and point of contact

(4) Type of contract (CPFF, FPIF, FFP, etc)

(5) Date of award and period of performance

(6) Current name, organization, mailing address, voice/fax telephone numbers and e-mail:

i. PCO

ii. ACO

iii. Program Manager

(7) Original and current contract dollar amount (if different provide brief description of reason)

(8) Contractor Performance (Description of effort as prime or key subcontractor/team/partner/participant). In describing contractual performance, include specific details in meeting requirements in the following technical areas: Program Management, Critical Aircraft Maintenance, Logistics, and

Safety. Include the total cost/price of the effort and annual value. Explain any differences between original and current contract dollar values. Offerors may include a discussion of problems encountered on prior contracts and corrective actions taken. In describing contractual effort, provide information on efforts accomplished to resolve problems encountered on prior contracts as well as efforts to identify and manage program risk even if other team members performed this area on the provided citation.

b. Enhanced Small Business Subcontracting (applicable to large businesses Primes only). In describing contractual effort and the Offeror’s past performance, include relevant information concerning your compliance with FAR 52.219-9 and Small Business Subcontracting Plan. Include small business subcontracting dollars, percentage goals, failures to meet subcontracting goals, (mitigating circumstances and corrective action taken) and results achieved within the following applicable categories: small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business, historically black colleges or universities and minority institutions.

c. Other Past Performance Documentation (not counted towards page count).

(1) Relevancy Matrix. Provide a completed relevancy matrix for your company, including each subcontractor and/or teaming partner (Section J, Attachment 6 - L-1 Helicopter PP Relevancy Matrix; excluded from page limitation). Modify matrix based on proposed team composition and number of citations provided for each. Identify the proposed work effort for Subcontractors and teaming partners in terms of PWS requirements to be performed to permit the Government to appropriately attribute relevance to the past work in light of proposed roles on this acquisition. Do not identify past performance for proposed team members in areas they are not proposed to perform on solicitation FA2517-08-R-8001 and resulting contract, even if other team members performed these areas on other contracts on the provided citation.

(2) Past Performance Questionnaires and Point of Contact Listing. Offerors will send out the Past

Performance Questionnaires (Section J, Attachment 7 - L-2 Helicopter PPQ; excluded from page limitation) to each reference identified in the Past Performance Volume. The responsibility to send out the Past Performance

Questionnaires rests solely with the Offeror. References will return completed questionnaires directly to the

Government POCs utilizing the Past Performance Transmittal Letter provided (See Section J, Attachment 10 - L-5

PP Transmittal Letter; excluded from page limitation). The information contained in completed questionnaires will be considered sensitive and will not be released to the Offeror. The Government reserves the right to contact the references provided by the Offeror and any other references generated by the government to discuss the Offeror’s past performance. Point of Contact Listing: provide a list of questionnaire recipients with the POC and phone number for each contract reference provided as part of the Past Performance Volume. The offeror is solely responsible for the accuracy of the contact information provided. The Government reserves the right to contact the references provided by the offeror and any other references generated by the government to discuss the offeror’s present and past performance.

(3) Consent Letters. Subcontractor past performance information cannot be disclosed to the Prime

Offeror without the Subcontractor’s consent. Provide a letter in the Past Performance Volume (Section J, Attachment 8 - L-3 PP Consent Letter; excluded from page limitation) from all Subcontractors consenting to the release of their past performance information to the Prime contractor (letters do not count towards page count). The written consent(s) should be submitted as part of the Present/Past Performance Volume. Should the Offeror not submit consent, the Government will only discuss present/past performance information directly with the prospective subcontractor or teaming partner that is being reviewed. If there is a problem with the proposed subcontractor’s or teaming partner’s present/past performance, the Offeror can be notified of a problem but no details may be discussed without the subcontractor’s/teaming partner’s permission.

(4) Client Authorization Letters. In the event that commercial contracts are presented as sources of information, the Offeror will issue a client authorization letter with the request to complete a Past Performance

Questionnaire. A sample client authorization letter is an attachment to this RFP (Section J, Attachment 9 - L-4 PP

Client Authorization Letter; excluded from page limitation).

(5) Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what present/past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of your company within the last 3 years. As part of this explanation, show how these changes impact the relevance of any efforts you identify for present/past performance evaluation/performance confidence assessment. Since the Government intends to consider present and present/past performance information provided by other sources as well as that provided by the Offeror(s), your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts to which the Government receives information from other sources. Include CAGE codes for any predecessor companies to facilitate Government research.

2. Volume II, Mission Capability/Technical Evaluation (FACTOR 2). All Volume II Subfactors will be evaluated on a pass/fail basis, assigning ratings of Acceptable or Unacceptable. By your proposal submission you are representing that your firm will perform all the requirements specified in the RFP. Submit your mission capability/technical evaluation proposal addressing the following:

a. Program Management (Subfactor 1, Pass/Fail). Describe the proposed methodology/plan to perform

Helicopter Maintenance requirements IAW PWS Chapters 1,2,3 and 5. Include the following at a minimum:

(1) A Tool Control plan, as addressed in Chapter 1 section 1.8. of the PWS

(2) A Quality Control Plan, as addressed in Chapter 1 section 1.7. of the PWS

(3) A Staffing Plan, Provide an organizational chart that identifies responsibilities for each organizational element and the proposed staffing for that element. Using the Staffing Matrix format provided (Section J, Attachment 11 - L-6 Staffing Matrix), record your proposed workforce composition showing manning numbers by labor category and hours to meet all Helicopter

Maintenance PWS requirements by site for the base period and all option years. Use page two of the Staffing Matrix (Section J, Attachment 11 - L-6 Staffing Matrix) to further describe each

"Labor Category Description" identified to include position titles, experience, security investigations, clearances, and certification requirements associated with Helicopter maintenance performance requirements. Offeror format is acceptable as long as it includes all information requested in the Staffing Matrix and meets Section L formatting criteria.

(4) A Safety Plan, as addressed in Chapter 1 section 1.11. of the PWS

b. Technical (Subfactor 2, Pass/Fail). Through responses to scenarios and questions, illustrate understanding of Government’s requirements and ability to provide technical capabilities to successfully provide mission support.

(A) Scenario One:

a. It is a normal workday and one of the helicopters is preparing for its first sortie of the day. The helicopter is in fully mission capable status at the time. Everything seems to be going smoothly during the launch when the pilot reports that both #1 and #2 engine temperature indicators are indicating backwards. The maintenance technician has not seen this before and…

b. The proposal should describe the actions the technician would take as well as the procedures to take to correct the problem and return the aircraft back to fully mission capable status.

(B) Scenario Two:

a. During a preflight inspection the maintenance technician turns the battery switch on to check the lights on the outside of the helicopter. When the battery switch is turned on the PAX Alarm immediately sounds.

The technician checks the PAX Alarm switch and it is off, the alarm continues to sound, what would be the most probable cause for this malfunction.

b. The proposal should describe where to look to troubleshoot the malfunction and what would be the most probable cause in Air Force documented manuals.

(C) Scenario Three:

a. Your unit has 9 helicopters (UH-1N) assigned. There are two helicopters going through a Phase inspection and one helicopter in depot off station. There is also a helicopter grounded for an engine change that is in progress and will not be completed for several days. Your units’ mission is required to provide four missions capable aircraft at all times. Upon the return of the last two helicopters for the night it is discovered that one has a hydraulic leak that is out of limits coming from the collective servo cylinder, and the other flight crew has reported that the main rotor damper assembly is leaking and will need to be replaced. It is discovered that there are no damper or servo assemblies on base and it will be several days before you will receive one.

b. The proposal should describe the priority to repair the aircraft which would bring the unit back up to four mission capable helicopters the soonest.

(D) Questions:

1. You encounter a problem of a technical nature during a repair of a structural panel that is not covered in any technical order. Who would you contact and what would be the means to communicate this issue?

2. How long is a Preflight Inspection valid for?

3. Where would you look to find if a functional check flight is required?

4. Why would you perform a weight and balance on a helicopter?

5. Define a red dash, red X, and a red diagonal discrepancy.

6. If you receive a D23 from supply, what did you receive?

7. What would you do if there was a lost tool, and what is the reference?

8. A procedure in a technical order is found to be incorrect and could cause a fatality or loss of aircraft.

What type of TO change recommendation would be submitted and what is the reference?

9. Is it permitted to have personal flashlights, pocket knives or “all purpose tools” on your belt or be used on the flight line?

10. How often must you use a technical order when performing helicopter maintenance?

NOTE: The responses to the above Scenarios (A,B&C) and responses to Questions (D) are considered part of the overall Mission Capability/Technical Evaluation proposal, but are not included in the page limitation.

c. Small Business Subcontracting Plan (Subfactor 3, Pass/Fail). If the offeror is a large business, submit a complete Small Business Subcontracting Plan as part of Volume II. If the offeror has an approved master subcontracting plan (FAR 19.704(b) and 52.219-9(f), or an approved comprehensive subcontracting plan (DFARS

219.702), the offeror shall submit the master subcontracting plan, and the addendum covering any additional information required by this solicitation, with their proposal. The addendum will be incorporated into any resulting contract along with incorporation by reference of the master or comprehensive plan.

(1) With regard to Section H, paragraph H-1, and FAR 52.219-9(d)(1) and (2), the percent of total small business subcontract dollars goal shall be no less than 2% of the total contract dollars, on an annual basis.

Minimum content requirements of the plan are addressed in FAR 52.219-9. In addition to these requirements, the offeror shall include in the plan a table that shows (1) a brief description of the subcontracted effort, (2) the North

American Industry Classification System (NAICS) code assigned (3) the type of small business contractor anticipated to be used, and (4) goals expressed in dollars and percentage of annual contract value.

(2) Prime contractors are to assign a NAICS code to each subcontract, based on work content, using the NAICS Manual (available via the Internet at http://www.census.gov/naics). Be advised that the contracting officer established NAICS 488190 for the basic contract. Subcontracted work that is similar to the basic contract should use NAICS 488190. While offerors are not bound to use that NAICS for all subcontracting, deviations must clearly fit the NAICS chosen.

(3) To qualify as a small business, subcontractors must meet the size standard for the NAICS code of the subcontract. The industry size standards are published by the Small Business Administration and are available via the Internet at http://www.sba.gov/services/contractingopportunities/sizestandardstopics/index.html. To qualify as a small disadvantaged business, subcontractors must be certified by SBA. To qualify as a small HUBZone firm, subcontractors must be certified by SBA. “Regular” small business and women-owned small business are self-certified.

3. Volume III – Price/Contract Documents (FACTOR 3). The purpose of this volume is to provide information to the Government to determine price fair and reasonable and for preparing the contract document and supporting file. The offeror’s proposal shall include a signed copy of the Model Contract, and Sections A through K, completed as required.

a. Price Information. The Contracting Officer (CO) has determined there is a high probability of reasonable price competition for this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, reasonable price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. If at any time during this acquisition the CO determines that reasonable price competition no longer exists, however, offerors may be required to submit information necessary for the CO to determine the price fair and reasonable in accordance with FAR 15.403-5.

(1) Insert proposed unit and extended prices in Section B for each Fixed Price Contract Line Item Number

(CLIN), including all option periods. When extending the Fixed Price CLINS, use twelve months of service as the quantity for each option year CLIN; exceptions being the first period of performance, which will be 30 days; the

Phase-in CLIN 0001, where the quantity will be one. Offerors must propose on every contract line item, even if it is

$0.00, in order to be considered for award. Phase-In CLINs (0001, 0002, 0003, and 0004) will count towards total evaluated cost.

(2) The Government has established contract estimates for Travel Section B. These numbers should not be adjusted by the offeror. If offerors have any other costs for these items, they should be captured in the fixed price

CLINs.

(3) Identify on the termination CLINs (1001, 1011, 1021, 1031, 2001, 2011, 2021, 2031, 3001, 3011, 3021, 3031, 4001, 4011, 4021, 4031, 5001, 5011, 5021, 5031, 6001, 6011, 6021, 6031, 7001, 7011, 7021, and 7031), http://www.sba.gov/services/contractingopportunities/sizestandardstopics/index.html the cost to terminate performance for each performance period IAW 252.232-7007 - Limitation of Government’s

Obligation, should the Government incrementally fund the Firm Fixed Priced CLINS and additional funds for continued performance do not become available. The termination costs for all periods will not be included in the total evaluated price.

(4) The Government will incorporate all current and applicable Collective Bargaining Agreements (CBA) and Department of Labor Wage Determinations (WDs) into Section J of the RFP. For positions subject to the CBA and/or Service Contract Act Wage Determinations, the minimum rates must be used. If a position is not covered under a CBA use the applicable area wide wage determination(s) listed in Section J. For those positions covered by

CBA, the contractor must meet the minimum requirements of the CBA and should also propose the most appropriate rate(s) for the base year of the contract. For those positions covered by the CBA in which FY10 rates (effective

October 2009) are the latest negotiated, use the FY10 rates in pricing all years, and do not escalate proposed out year labor rates. There is no legal authority for a wage increase adjustment for the base year of the awarded contract.

Option year rates and associated costs shall not be escalated if not supported by the current CBA. Wage increase adjustments for option years will be made as authorized and in accordance with FAR 52.222-43 Fair Labor

Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) if and when terms of the applicable CBA change. At that time the contractor will be authorized to submit requests for equitable adjustments for option year increases if all applicable FAR clause requirements have been met.

(5) Provide a summary page of total proposed price for the base period, and each option period. Provide a summary of total proposed price for each CLIN, in the order listed in Section B, for the base period, and each option period. For fixed priced CLINS, list the CLIN number (item number), the unit price, and the max amount. For the cost CLINs, list the CLIN number, and propose the prices inserted by the Government.

(6) All dollar amounts for all CLINs/SubCLINs should be proposed in whole dollar amounts.

b. Contract Documents. As part of the proposal submission, include the following:

(1) Section A - Completed Standard Form 33 (Solicitation, Offer, and Award). Completed form signed by the offeror constitutes an offer, which the Government may accept. The “original” copy should be clearly marked under separate cover and should be provided without any punched holes.

(2) Completed Section K, Offeror’s Representations (Prime). Complete the FAR representations and certifications using the On-Line Representations and Certifications Application (ORCA) at http:// www.bpn.gov.

However, if any FAR or DFAR representations and certifications required are not included in ORCA, submit the completed representation or certification as part of this chapter. Additionally, include any FAR, DFAR, or AFFARS clause requiring fill-in information, as well as any other acknowledgments required.

(3) Acknowledgement of all amendments. Each offeror must sign and return one copy of the Standard

Form (SF) 30 by the date specified on the form.

(4) Statement of the period for which the proposal is valid. Ensure period is specified in Block 12, Section A of the solicitation (SF33).

(5) If a teaming arrangement is contemplated. Provide complete information as to the arrangement and relationship and copies of any teaming or joint venture agreements.

(6) Confirm that direct labor rates utilized in proposal preparation conform to the applicable Wage

Determination and/or Collective Bargaining Agreement.

(7) Authorized Offeror Personnel. Provide the name, title and telephone number of the company/division point of contact regarding source selection decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

http://www.bpn.gov/

(8) Company/Division Street Address. Provide company/division's street address, county and facility code, and size of business (large or small).

(9) Exceptions to Solicitation Requirements. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the RFP to which the exception is taken.

Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule and cost and specific requirement of the RFP.

Section M - Evaluation Factors for Award

SECTION M

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION M

EVALUATION FACTORS FOR AWARD

M-1. FEDERAL ACQUISITION REGULATION (48CFR, CHAPTER 1) CLAUSES

52.217-5 Evaluation of Options (IAW FAR 17.208(c)(1)) Jul 1990

M-2. DEPARTMENT OF DEFENSE FEDERAL ACQUISITION REGULATION (48 CFR, CHAPTER 2)

PROVISIONS

None at this time.

M-3. EVALUATION CRITERIA

A. AWARD WITHOUT DISCUSSIONS.

As set forth in FAR 52.215-1(f)(4) of Section L, the Government intends to award without discussions. The

Government may make a final determination as to whether the offeror’s proposal is acceptable or unacceptable solely on the basis of the initial proposal as submitted. Accordingly, offerors are advised to submit initial proposals that are fully and clearly acceptable without additional information or explanation and contain the offeror’s best terms from a technical and price stand point. The Government reserves the right to conduct discussions if the

Contracting Officer (CO) later determines them to be necessary.

B. BASIS FOR CONTRACT AWARD.

1. Competitive Best Value. This is a competitive best value source selection using Performance Price Trade-Off

(PPT), in which competing offerors' present and past performance will be evaluated on a basis approximately equal to price considerations. In using the PPT decision approach, the Government seeks to award to the responsive, responsible offeror whose proposal is considered technically acceptable and will provide the best value to the

Government considering price and past performance. All technically acceptable offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined technically unacceptable. The government reserves the right to award a contract to a higher priced offeror. This may result in an award being made to a higher priced offeror where the Source Selection Authority

(SSA) determines that the higher confidence past performance record of the higher priced offeror outweighs the price difference. In such cases the SSA shall make an integrated assessment best value award decision. While the government source selection evaluation team and the SSA will strive for maximum objectivity, the source selection process by its nature is subjective. Therefore, professional judgment is implicit throughout the entire process.

2. Prices. Offerors must include unit prices for each CLIN listed in Section B for the basic period and all option periods. Failure to do so may be cause for rejection of the entire offer.

3. Award. Only one award will be made as a result of this solicitation.

C. EVALUATION FACTORS. The evaluation process shall proceed as follows:

1. Past Performance (Factor 1). Under the Past Performance factor, the Performance Confidence Assessment represents the evaluation of offeror’s present and past work record to assess the Government’s confidence in the offeror’s likelihood of successfully performing as proposed. The Government present/past performance evaluation team, known as the Performance Confidence Assessment Group (PCAG) will accomplish the present/past performance evaluation by reviewing the quality of an offeror’s recent and relevant present/past performance, focusing on and targeting effort that is relevant in the following areas: Program Management, Technical

Capability/Critical Aircraft Maintenance, Logistics, Safety and Cost/Price. However, all aspects of performance that relate to this acquisition may be considered. The evaluation process shall proceed as follows:

a. Confidence Rating. To assess the Past Performance Confidence Rating, the Present and Past Performance

Information submitted by the Offeror, and any additional information obtained by the Government, will be reviewed and recency determined. Past performance information will be obtained through the Past Performance Information

Retrieval System (PPIRS), similar systems of other Government departments and agencies, questionnaires tailored to the circumstances of this acquisition and provided as an attachment to the RFP, Defense Contract Management

Agency (DCMA), interviews with program managers and contracting officers, and other sources known to the

Government, including commercial sources. The Government intends to use both data provided by the offeror and data it may obtain from other sources.

b. Past Performance Assessment Areas. Recency, relevancy and quality will be assessed based on the following:

(1) Recency. For the purpose of this evaluation, “recent” is defined as performance occurring within the last three (3) years from the date of release of this solicitation.

(2) Relevancy. For each citation, a relevancy determination of the offeror’s present and past performance information, including subcontractors and teaming partners will be made. In determining relevancy of present and past performance information, consideration will be given to the effort, or portion of the effort being proposed by the offeror, subcontractor or teaming partner whose information is being reviewed and evaluated. Present and past performance regarding predecessor companies or subcontractors that will perform major or critical aspects of the requirement will be rated as highly as present and past performance information for the principal offeror. More recent and more relevant performance will have a greater impact on the confidence assessment than less recent or less relevant efforts. Relevancy contemplates present or past performance of a similar magnitude of effort and complexity of effort. The Government is not bound by the offeror’s opinion of relevancy. The relevancy matrix and data obtained from other sources will be used to establish the relevance of present and past information. The PCAG will conduct an in-depth review and evaluation of all performance data obtained to determine how closely the work performed relates to the proposed effort.