Industry Day Slides 090505.pdf

This Briefing is Classified: UNCLASSIFIED

FOR OFFICIAL USE ONLY

HELICOPTER

MAINTENANCE

INDUSTRY DAY

14 May 09

Kim Doyle, Contract Specialist Bev Donegon, Contract Specialist

Gary Moorhead, Maintenance Manager

Air Force Space Command and Pacific Air Forces

WELCOME

• Welcome

• Introductions

• Sign-in Sheet

• Facilities

• Emergency Exits/Shelter

Disclaimer: The following slides may receive minor revisions prior to Industry Day. If changes are made, the updated slides will be posted to

FedBizOpps by Tuesday, 12 May 09.

AGENDA

• Purpose of Industry Day

• Program Mission and Description

• Performance Locations

• Performance Requirements

• Acquisition Overview

• Acquisition Milestones

• Questions

• Conclusion

PURPOSE OF INDUSTRY DAY

• Provide information and to solicit feedback

• Information exchange between Government and Contractors

• Information is preliminary and subject to change and, therefore, not binding on the part of the government

• Government is not requesting proposals at this time

• All questions must be submitted in writing

– All questions and answers will be posted to FedBizOpps website

Please do not use this as a marketing opportunity, but as an opportunity to better understand requirements.

PROGRAM MISSION

• Maintain mission capable helicopters to support safe operations, exercises, and search and rescue 24 hours per day, seven days a week at the following CONUS locations:

– 90th Maintenance Group (90 MXG), F.E. Warren AFB, Wyoming

– 341st Maintenance Group (341 MXG), Malmstrom AFB, Montana

– 91st Maintenance Group (91 MXG), Minot AFB, North Dakota

• Maintain mission capable helicopters to support operation and VIP airlift from 0600-2000 weekdays at the 374th Operations Group (374 OG), Yokota Air Base, Japan

PROGRAM DESCRIPTION

UH-1N Iroquois helicopter…the “Huey”

– 40 years old, but still safe to fly (1968 and 1969 models)

– Overall helo mishap rate is 5.96; H-1 mishap rate is 3.36

– Last class A mishap was in 02, last AFSPC class A was in 99

– FMC rate is 78-80% (Air Force threshold is 80%)

PERFORMANCE LOCATIONS

F.E. WARREN AFB, WY

MALMSTROM AFB, MT

MINOT AFB, ND YOKOTA AB, JAPAN

F.E. Warren AFB 9 Aircraft

Minot AFB 8 Aircraft

Malmstrom AFB 8 Aircraft

Yokota AB, Japan 4 Aircraft

PERFORMANCE LOCATIONS

PERFORMANCE REQUIREMENTS

• Contractor provides all personnel, supervision, and other items/services necessary to provide all required organizational and intermediate helicopter maintenance IAW the Performance Work Statement (PWS) , AFI 21- 101, and applicable regulations, instructions, and technical orders for 25 aircraft for HQ Air Force Space Command and 4 Aircraft for Pacific Air Forces at base sites and for deployments

– On-site management

– Helicopter and support equipment maintenance

– Administer supply program

– Emergency and contingency requirements

PERFORMANCE REQUIREMENTS

• Future performance requirements:

– Weapons Maintenance

– Aircrew Flight Equipment

– Transition to the replacement for the UH-1N

ACQUISITION OVERVIEW

• Full and Open Competition

• NAICS 488190, size standard $7M

• Services Contract Act

• Collective Bargaining Agreements/Wage Determinations included in Section J of the solicitation

• Contract Type – “C”

– Non-commercial FAR Part 15

– Firm Fixed Price – Operations/Maintenance/Services

– Incremental Funding IAW DFARS 252.232-7007 Limitation of

Government’s Obligation

– Cost Reimbursable - Travel/TDY

• Performance Period

– Contract length (with options) = 7 years, 7 months

Period FY Performance Dates

Phase-In Period FY10 01 Mar 2010 – 31 Mar 2010

Basic Period FY10 01 Apr 2010 – 30 Sep 2010

Option I FY11 01 Oct 2010 – 30 Sep 2011

Option II FY12 01 Oct 2011 – 30 Sep 2012

Option III FY13 01 Oct 2012 – 30 Sep 2013

Option IV FY14 01 Oct 2013 – 30 Sep 2014

Option V FY15 01 Oct 2014 – 30 Sep 2015

Option VI FY16 01 Oct 2015 – 30 Sep 2016

Option VII FY17 01 Oct 2016 – 30 Sep 2017

• Small Business

– Unrestricted competition

– Offerors who are large business will be required to submit a Small Business Subcontracting Plan

• Services Summary (SS)

– SS included in PWS, SS items are services for which the government has established performance objectives, performance standards, and inspection methods

• Government Furnished Property (GFP)

– Current contract has an extensive GFP/GFE list consisting of equipment and support equipment items

– Lists will be included as an attachment to the Request for Proposal (RFP) and the GFP will be made available to offerors on an “as is” basis

– A joint government/contractor inventory of GFP will be during phase-in period

– Government will provide hand tools to the contractor

• Government Provided Information

• The following information will be available on the FedBizOpps website at RFP release:

– List of GFP/GFE (CA/CRL and Non CA/CRL)

– List of hand tools to be turned over at contract start

– Facility Diagrams

– Workload Data

• Technical Orders may be reviewed only during the pre-proposal conference/site visit at F.E. Warren by appointment

– Access coordinated through the Contract Specialists, 21

CONS/LGCZB

• Source Selection

– Best value using Performance Price Tradeoff Procedures IAW FAR Part 15

– Offeror’s present and past performance will be evaluated on a basis approximately equal to price considerations

– Solicitation method will be Request for Proposal

– Source Selection Authority performs an integrated best value assessment

• Source Selection Evaluation Factors

• Factor 1 - Past Performance

– Offeror’s performance evaluated for recency, relevancy, and quality

– Performance Confidence Assessment

– Info obtained from Past Performance Information Retrieval

System (CPARS from PPIRS) (3 years of historical performance information)

– PCAG interviews and questionnaires

– Plan to identify any additional references to those identified by the offeror

• Source Selection Evaluation Factors (Cont’d)

• Factor 2 – Mission Capability/Technical Evaluation (Pass/Fail)

– Subfactor 1 : Program Management » Tool Control Plan » Quality Control Plan » Staffing Plan » Safety Plan

– Subfactor 2: Technical » Scenarios

– Subfactor 3: Small Business Subcontracting Plan

• Source Selection Evaluation Factors (Cont’d)

• Factor 3 – Price/Contract Documents

• Price Reasonableness

• Affordability

Note: Contractor is required to propose termination costs for basic and options periods; however termination costs will not count toward total evaluated price but will be evaluated separately for price reasonableness.

ACQUISITION MILESTONES

• Tentative Schedule (subject to change)

ACTION DATE

Issuance of Synopsis 15 Jun 09

Release RFP 30 Jun 09

Conduct Pre-Proposal Conference 07 Jul 09

Site Visit 07 Jul 09

Proposal Submittal 31 Jul 09

Complete Discussions 09 Oct 09

Contract Award 15 Jan 10

Phase-In Period Start 01 Mar 10

Contract Performance Start 01 Apr 10

CONCLUSION

Questions?

CONCLUSION

One-on-One Meeting Schedule:

TBD

THANK YOU!