F_-_26-7-RFQ_-_Continuing_Engineering_and_Architectural_Services_-_Proposal_Opening_Agenda.pdf

This is a Proposal Opening Agenda document for the City of Sebastian, Florida, detailing the results of the proposal opening for Request for Qualification (RFQ) 26-7-RFQ for Continuing Engineering and Architectural Services. The City of Sebastian seeks to select multiple qualified firms to provide non-exclusive professional services contracts for a range of engineering and architectural disciplines, including architecture, environmental engineering, civil engineering, structural engineering, geotechnical engineering, mechanical/electrical/plumbing engineering, roadway/traffic/transportation engineering, construction/project management, and construction engineering/inspection services. Proposals were due on February 12, 2026, at 2:00 p.m. local time, with the proposal opening held virtually via Ring Central at 2:05 p.m. the same day. The tentative award date is March 11, 2026. The initial contract term is three years, with the possibility of three additional one-year renewal terms upon mutual agreement. Twenty-three firms submitted proposals, including notable firms such as Haley Ward Inc., Kimley-Horn and Associates Inc., Mead & Hunt Inc., and LJA Engineering Inc.

Compensation will be determined on a task-order basis through mutually negotiated Continuing Services Agreements (CSA), with the City requesting services on individual project tasks and no specific budget amounts identified in this document. Firms must meet minimum qualifications including at least five consecutive years in business, current authorization to perform services in Florida, and appropriate professional licenses. The evaluation will award up to 100 points based on firm profile (20 points), engineering and architecture knowledge and methodology (32 points), regulatory knowledge and methodology (16 points), staff credentials and project team (20 points), and references (12 points). Proposing firms must maintain comprehensive insurance coverage, including commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), business automobile liability ($1,000,000 combined single limit), and professional liability/errors and omissions ($1,000,000 per claim/$2,000,000 annual aggregate). The Cone of Silence is in effect until an award is made, and all evaluation process communications will be posted on VendorLink.