D_-_26-7-RFQ_-_Continuing_Engineering_and_Architectural_Services_-_Addendum_2.pdf
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- Attached to
- Continuing Engineering and Architectural Services State and local contract opportunity
- Solicitation number
- 26-7-RFQ
- Issued by
- Florida
About this file
This is Addendum No. 2 to a Request for Qualification (RFQ) issued by the City of Sebastian, Florida Procurement Division for Continuing Engineering and Architectural Services. The addendum revises the original solicitation timeline, with the questions submission deadline extended to January 22, 2026, at 2:00 PM local time and the proposal due date pushed to February 12, 2026, at 2:00 PM local time. The City anticipates awarding non-exclusive continuing services agreements to multiple qualified firms for an initial three-year period with potential for three additional one-year renewal terms. Services encompass architecture, civil engineering, structural engineering, environmental engineering, geotechnical engineering, mechanical/electrical/plumbing engineering, roadway/traffic/transportation engineering, and construction management and inspection. Evaluation criteria allocate up to 100 points across firm profile (20 points), engineering and architecture knowledge and methodology (32 points), regulatory knowledge and methodology (16 points), staff credentials and project team (20 points), and references (12 points). Proposing firms must maintain appropriate professional licenses, demonstrate at least five consecutive years in business, and provide evidence meeting contractor minimum qualifications. Title pages, dividers, and tables of contents do not count toward the 50-page proposal limit.
The City confirmed that capital expenditures are listed in the 2025-2026 Approved Annual Budget and that no projects funded through this contract will utilize FDOT funding, making MBE/WBE/DBE consideration applicable only as a tie-breaker among highest-ranked firms. The City declined requests to increase insurance deductibles or modify indemnity language but agreed to remove liquidated damages references from the sample professional services agreement. All proposing firms must maintain commercial general liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), business automobile liability ($1,000,000 combined single limit), workers' compensation, and professional liability/errors and omissions ($1,000,000 per claim/$2,000,000 annual aggregate), with a $100,000 deductible requirement that the City would not modify. Compensation will be determined on a task-order basis through mutually negotiated Continuing Services Agreements, with the City requesting services on individual project tasks requiring detailed scopes of work, schedules, and not-to-exceed budgets with itemized cost breakdowns.
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Text version
Procurement Division 1225 Main Street, Sebastian, FL 32958 Phone: 772-388-8231
(Rev. 12/2025) Page 1 of 3
ADDENDUM NO. 2
POSTING DATE: January 23, 2026
26-7-RFQ
Continuing Engineering and Architectural Services
The original Request for Qualification shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.
SECTION I: REVISED DUE DATE
Please note that the due date for this solicitation has changed. Please see below for the revised due date.
SECTION II: QUESTIONS
• Question 1: Does the City of Sebastian have any Capital Expenditures planned in 2026 and/or 2027? If not, does the City of Sebastian have a deferred maintenance plan?
Answer: Yes, Capital Expenditures are listed in the 2025-2026 Approved Annual Budget. The budget book can be viewed here: https://www.cityofsebastian.org/Archive.aspx?ADID=210.
• Question 2: Would the City consider modifying the deductible to a higher amount? Our deductible for the higher insurances (liability, general, etc.) is $100,000.
Answer: No
• Question 3: Can you please confirm that the title page, divider pages and TOC do not count in the 50 page limit?
Answer: Correct, the title page, divider pages, and Table of Contents do not count toward the page limit.
PROPOSED SCHEDULE
EVENT DATE TIME
RELEASE DATE: Thursday, January 8, 2026 -
QUESTIONS DUE DEADLINE Thursday, January 22, 2026 2:00 PM Local Time
PROPOSAL DUE DATE Thursday, February 12, 2026 2:00 PM Local Time
EVALUATION MEETING TBD TBD
RECOMMENDATION OF AWARD TBD TBD
https://www.cityofsebastian.org/Archive.aspx?ADID=210
(Rev. 12/2025) Page 2 of 3
• Question 4: Under Evaluation Criteria the RFQ states that there is five additional points for MBE/WBE/DBE business. Is this scoring still applicable given USDOT Interim Final Rule (IFR) regarding DBE/MBE guidance issued October 3, 2025. DOT grant recipients may not set DBE contract goals until the applicable state's UCP recertification is complete. Will an amendment to this RFQ be issued to address the DOT's IRF and guidance on this topic?
Answer: To clarify, none of the projects completed under this RFQ will be funded by FDOT.
Additionally, as stated in the solicitation, the points are only applied in the event of a tie among the highest-ranked firms; they are not automatically granted.
• Question 3: Our firm maintains a letter signed by our Corporate Secretary and approved by our Board of Directors that identifies all individuals who are not listed on Sunbiz.org but who have Full Contract Signing Authority. This document serves as our Corporate Resolution. May we submit our letter lieu of the form titled “CORPORATE RESOLUTION”?
Answer: Yes, if the letter is executed by an officer listed on Sunbiz.org.
• Question 4: As currently worded, we believe that the indemnity provision (section 19.1, located on pages 15 and 16) of your sample Non-Exclusive Professional Services Agreement contract is not in compliance with FL Statute 725.08 and is unenforceable. Would the City consider rewording same to conform with the statute? Suggested language per FL Statutes 725.08: “The design professional shall indemnify and hold harmless the City, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the design professional and other persons employed or utilized by the design professional in the performance of the contract.”
Answer: No. The indemnity language on pages 15 and 16 complies with Florida statutes. Our language requires the contractor and subcontractors to indemnify and hold the city harmless.
By indemnifying and holding the City harmless, the contractor and subcontractors are defending the City from third-party claims relating to damage, loss, injuries, etc.
• Question 5: Would the city please remove any reference to liquidated damages? We believe they are not applicable to the services of design professionals, as we do not control, set, or manage the project schedule--this is a contractor-specific issue and should be removed from our contract.
Answer: Yes
• Question 6: Any chance the due date can be pushed out a bit? Many firms are dealing with January tax deadlines. Thanks for your consideration.
Answer: Yes
(Rev. 12/2025) Page 3 of 3
SECTION III: REVISIONS TO THE SCOPE OF WORK
• Page 16, Section 3.8.1, shall be amended to add item J.
J. Proof that the proposer meets the Contractor Minimum Qualifications listed in section 2.4.1.
SECTION IV: ATTACHMENTS
• N/A
Sincerely, Jessica Graham, CPPB Procurement Manager
| 2026-01-23T08:54:24-0500 | |
| Jessica Graham |
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