Exhibit_L_-_eGov_Program_Project_Development_and_Approval_Process.pdf

Wisconsin eGov Program Project Development & Approval Process Rev. 8/26/2022 (updated 03/27/2023)

Project Approval Process

Step Action Description Output Responsible parties

An agency must have a signed Interagency Agreement (IA) between agency/Tyler Wisconsin/DOA before proceeding with an eGovernment project.

Agency, Tyler Wisconsin General Manager, State Contract Admin

1 Project Exploration Discussion

High-level project discussion. Focus on defining agency needs and the constituent/business expectations with limited technical discussion.

Meeting minutes with action items and/or project request form

Tyler Wisconsin and Agency program and IT staff

2 Project Priority Assessment

Completion of the project prioritization questionnaire

Priority score Agency

3 Payment If the proposed project includes use of Business Case Agency and, if

Processing non-US Bank payment processing or Exception Request applicable, DOA US Bank application, the Agency Form for Enterprise Enterprise Banking must complete and submit a Business Banking Services Services Contract Case Exception Request to the Enterprise Banking Services Contract (505ENT-M21-

ENTBANKING-01).

Contract (Form is available here)

Manager.

4 eGov Approval Includes discussion on high level project Monthly General Tyler Wisconsin adds request to the monthly eGov meeting agenda.

Agency staff attend meeting to present new project request and answer any questions, with support by Tyler Wisconsin staff. Tyler Wisconsin staff may present change request items on behalf of the agency staff, if both parties agree.

description, review of the project Manager’s report prioritization questionnaire and service and eGov Team request attachment. If approved, proceed to Step #5.

approval item

5 SOW

Development

Includes professional services and functional specifications; customer services or support; type of professional services; and funding;

payment terms; acceptance testing details.

SOW Tyler Wisconsin, Agency with input from DOA and IT, as applicable.

Exhibit L DocuSign Envelope ID: 34C546DD-39AB-4A20-97CE-513CD30C0357DocuSign Envelope ID: F543BDE8-BF67-4723-AD26-48BFD880864A https://vendornet.wi.gov/Contract.aspx?Id=3b10c549-c3cd-ea11-8121-0050568c7f0f https://vendornet.wi.gov/Contract.aspx?Id=3b10c549-c3cd-ea11-8121-0050568c7f0f https://vendornet.wi.gov/Contract.aspx?Id=3b10c549-c3cd-ea11-8121-0050568c7f0f

Exhibit L Wisconsin eGov Program

Project Development & Approval Process Rev. 8/26/2022 (Updated 03/27/2023)

6 SOW Review High Effort Only. SOW reviewed by DOA Contract Administrator prior to sign-off by Agency and Tyler Wisconsin.

SOW DOA Contract Administrator

7 Approve SOW Complete and vetted SOW signed. Approved SOW with approved fee (if applicable)

Agency and Tyler Wisconsin

8 Upload SOW Upload the fully executed SOW to the eGov SharePoint site1

SOW Tyler Wisconsin, eGov Contract Administrator

9 Project Management Plan

Develop project management plan Project Management Plan

Tyler Wisconsin with agency input

10 Technical Plan Review

Technical plan, as a component of the project plan, which includes high level architecture overview.

Project Management Plan

Agency (including internal IT if applicable), Tyler Wisconsin, and DET input for high-effort projects for DET hosted agencies

After the project management and technical plan is established, if it is determined that the work effort increases by 50% for low effort projects, 30% for medium effort projects, and 20% for high effort projects from what the eGov team initially approved, the project status will be brought to the eGov team for discussion. The project team should be prepared to discuss what impact moving forward will have on other projects and other resource constraints or impacts.

(Note, this does not apply to projects that are exclusively funded by the participating agency)

11 Project Management Plan Review

Agency reviews the overall project management plan.

Approved Project Management Plan

Tyler Wisconsin, Agency

12 Project Management

Approved project is developed and managed in accordance with Master, IA, eGov prioritization, and the SOW.

Completed project Agency and Tyler Wisconsin, in accordance with terms of SOW.

1Special note: eGov program artifacts, including project proposals, monthly reports, and statements of work should be kept on this site for review by the DOA Secretary’s Office.

DocuSign Envelope ID: 34C546DD-39AB-4A20-97CE-513CD30C0357DocuSign Envelope ID: F543BDE8-BF67-4723-AD26-48BFD880864A