Exhibit_K_-_eGov_Services_RACI.docx.pdf
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- Attached to
- IT - eGovernment Services (Self-Funded Portal)
- Contract number
- 505004-O13-4091551301-01
- Issued by
- Wisconsin
About this file
This document is Exhibit K to the State of Wisconsin eGovernment Services (Self-Funded Portal) Contract No. 505004-O13-4091551301-01, which establishes a RACI (Responsible, Accountable, Consulted, Informed) matrix for various activities and responsibilities. The primary parties involved include the State of Wisconsin Department of Administration (DOA) with its divisions including DET (Division of Enterprise Technology), DEO (Division of Enterprise Operations), BFM (Budget and Financial Management), and SBOP (State Bureau of Procurement), along with eGov members, eGov Chair designees, participating state agencies, and an unnamed eGov Vendor contractor.
The contract covers eGovernment portal services funded through a self-funded model involving revenue sharing and agency pass-through funding mechanisms. Key activities include monthly eGov coordination meetings, business management reporting with transaction volume metrics, project approvals for both revenue-share and agency pass-through initiatives, financial reporting and auditing of vendor statements, quarterly business reviews, and contract administration. The RACI matrix delineates responsibilities across four major functional areas: eGov coordination across agencies, project management, financial management including revenue sharing appropriations, and contract management and administration. The structure indicates a collaborative governance model where multiple state entities share oversight responsibilities for vendor performance, service delivery, technology direction, and financial accountability for the self-funded eGovernment portal services.
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Text version
Exhibit K – eGov Services RACI State of Wisconsin eGoverment Services (Self-Funded Portal) Contract No. 505004-O13-4091551301-01
EXHIBIT K – EGOVERMENT SERVICES RACI
ACTIVITY
RESPONSIBLE
(DOING THE WORK)
ACCOUNTABLE
(WHO OWNS)
CONSULTED
(ADVISE, REVIEW & OPTIONS)
INFORMED
(STAKEHOLDERS)
EGOV COORDINATION ACROSS AGENCIES
Hold monthly eGov meetings (agenda preparation, scheduling of meetings, recap of action items, active projects, services, awards, financials, project approvals – see below) eGov Chair designee eGov Chair eGov members, others DOA – Secretary’s Office
Prepare business management monthly report to include project status, metrics, transaction volumes, awards, etc.
eGov Vendor eGov Vendor Agency eGov members and Chair, Agency PIOs (for awards)
Report financial statement for revenue share appropriation budget and actuals
DOA – DET DOA – DET
DOA – DEO (BFM &
SBOP)
eGov members and Chair
Conduct periodic and ad-hoc agency meetings and other coordination
Agency, eGov Vendor
Agency
PROJECTS
Define project using existing eGov Vendor services Agency, eGov Vendor
Agency DOA - DET
Approve projects – revenue share (part of monthly meetings) eGov voting members eGov Chair DOA – DET DOA - DEO (BFM)
Approve projects – agency pass-through (part of monthly meetings) eGov voting members eGov Chair
DOA - DEO (SBOP &
BFM)
Structure projects (e.g., SOW reviews, approvals, etc.)
Agency, eGov Vendor
DOA - DET DOA – DEO-SBOP
Project execution Agency, eGov Vendor
Agency Others as needed
FINANCIALS
Report financial statement for eGov Vendor total revenue and expenses broken out by agency and another report for total revenue and expenses for revenue share eGov Vendor eGov Vendor Agency
DOA – DET, DOA – DEO
(BFM)
Agency
Audit of eGov Vendor financial statements (Expenses are validated with invoices – need way to validate the business revenue – additional expenses are included for the appropriation)
Agency, DOA-DET
DOA-DEO (BFM & SBOP)
DocuSign Envelope ID: 34C546DD-39AB-4A20-97CE-513CD30C0357DocuSign Envelope ID: F543BDE8-BF67-4723-AD26-48BFD880864A
Exhibit K – eGov Services RACI State of Wisconsin eGoverment Services (Self-Funded Portal) Contract No. 505004-O13-4091551301-01
ACTIVITY
RESPONSIBLE
(DOING THE WORK)
ACCOUNTABLE
(WHO OWNS)
CONSULTED
(ADVISE, REVIEW & OPTIONS)
INFORMED
(STAKEHOLDERS)
Handle agency billing, invoicing Agency, eGov Vendor
Agency DOA – DEO-BFM
Handle billing and invoicing for revenue share funded items
DOA - DET, eGov Vendor
DOA - DET E-Gov Vendor DOA - DEO (BFM)
Manage eGov appropriation including overall program billing, invoicing, as needed (part of monthly meetings)
DOA – DET
DOA – DET
DOA – DEO (BFM),
eGov Chair
CONTRACT MANAGEMENT AND ADMINISTRATION
DOA - DET Quarterly Business Review (QBR) eGov Vendor, Vendor relations
DOA - DET
DOA - DET,
DOA – DEO - SBOP
Contract management with eGov Vendor (includes master service agreement, renewals, etc.)
DOA – DEO (SBOP),
eGov Vendor
DOA – DEO (SBOP)
eGov members, DOA - DET
IT Governance Groups
Contract administration - ensures contract is followed, ensures quality services; documents nonperformance, problems and issues; reports to program management
DOA-DET DOA-DET eGov Vendor eGov members; IT Governance Groups
DOA – DEO (SBOP)
Set and oversee technology direction, align strategies, and review architecture (Bus Plan)
DOA - DET DOA - DET
eGov Vendor, eGov members
IT Governance Groups
AOC, DOA – DEO (SBOP)
Introduce new eGov services eGov Vendor eGov Vendor eGov members, DOA-
DET
IT Governance Groups
DOA – DEO (SBOP)
Approvals DOA-SO
DOA-DET, DOA-DEO-
SBOP
Apply for awards eGov Vendor eGov Chair Agencies, DOA-DET eGov members
IT Governance Groups
DOA – DEO (SBOP)
DocuSign Envelope ID: 34C546DD-39AB-4A20-97CE-513CD30C0357DocuSign Envelope ID: F543BDE8-BF67-4723-AD26-48BFD880864A
| 2023-04-26T07:41:15-0700 | |
| Digitally verifiable PDF exported from www.docusign.com |
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