Exhibit G - NPDES MS4 Mandatory Reporting Requirements.pdf
PDF 171 KB Posted
- Attached to
- Landscape Maintenance Services
- Solicitation number
- 142156
- Issued by
- Polk County, Florida
About this file
This is an exhibit document outlining NPDES MS4 mandatory reporting requirements for the Landscape Maintenance Services contract (ITB No. C007087) awarded by the Central Florida Tribal Office of Distribution (CFTOD) in Florida. The contractor is required to maintain detailed records and provide annual reporting to demonstrate compliance with the District's National Pollutant Discharge Elimination System Municipal Separate Storm Sewer Permit. The reporting period may not align with the calendar year, necessitating precise documentation throughout the contract term. The contractor must be prepared to implement any changes to reporting requirements as directed by CFTOD staff without additional expense to the District.
Annual reporting requirements include submission of contractor certified licensed applicator information with copies of licenses (such as FDACS pesticide, herbicide, or fertilizer licenses), documentation of training courses conducted on pesticide, herbicide, and fertilizer applications with course titles, dates, and attendee lists, and Green Industry BMP Program training certificates. The contractor must provide a copy of Standard Operating Procedures addressing inventory maintenance, proper storage and mixing of products, elimination of ineffective spraying programs, use of non-toxic pesticides where practical, application timing based on growth cycles, and efficient chemical management practices including drift-retardants and weather-appropriate application. Additionally, the contractor must submit mowing records documenting specific dates for dry and wet retention pond mowing (with pond names from provided maps), swale mowing (with roadway names and mowing limits), and canal levee mowing (with canal names and levee mowing limits).
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Exhibit G – NPDES MS4 Mandatory Reporting Requirements
ITB No.: C007087 Project: Landscape Maintenance Services
SECTION 1. NPDES MS4 MANDATORY REPORTING REQUIREMENTS
1.1 CFTOD has been issued a National Pollutant Discharge Elimination System (NDPES) Municipal Separate
Storm Sewer Permit, also known as a MS4 permit. As part of the District’s compliance with this permit, the Contractor shall be required to provide the following information on an annual basis. The Contractor is advised that the annual reporting period may not align with a calendar year. As such, detailed and accurate record keeping of the below information is required under this contract.
1.2 Contractor shall be advised that the below reporting requirements may be subject to change based upon permit changes/issuance by the State. Should any changes to reporting requirements be required, that information will be identified and conveyed to the Contractor. The contractor shall implement any required reporting changes without additional expense to the District.
1.3 On an annual basis, or as requested by CFTOD staff, the Contractor shall provide:
1. Number of contractor certified licensed applicators, please include copies of licenses (i.e.
FDACS). This relates to any pesticides, herbicides or fertilizer licenses.
2. Number of training courses conducted on application of pesticides, herbicides, and fertilizer applications. Please include title of course, date of course and an attendee list for each applicable course.
3. A list of contractors who have been trained thru the Green Industry BMP Program (please include copies of certificates).
4. A copy of the contractor’s Standard Operating Procedures for proper storage, mixing, and application of pesticides, herbicides, and fertilizers. SOP shall include:
a. Procedures to maintain an inventory of pesticides, herbicides, and fertilizers
b. Procedures to ensure proper storage and mixing of products
c. Procedures for eliminating spraying programs with minimal effectiveness
d. Procedures of using non-toxic pesticides where practical
e. Procedures for timing applications for maximum effectiveness by considering growth cycles
f. Procedures of using efficient chemical management practices such as drift-retardants and applying during appropriate weather conditions.
RFP # C007087 Page 2 of 2
5. Mowing records or documentation for the following:
a. Dates when dry and wet retention ponds are mowed. Contractor shall provide sufficient documentation to detail the specific pond name, as identified on the attached pond map and the corresponding dates that it was mowed. If the contractor identifies any pond locations not shown on the map, they shall contact the Owner and the District’s Planning and Engineering Department for clarification.
b. Dates when swales are mowed. Contractor shall provide sufficient detail within the report to identify the roadway name, dates of mowing, and limits of mowing along the roadway to document when swales are mowed.
c. Dates when canal levees are mowed. Contractor shall provide sufficient detail within the report to identify the name of the canal, dates of levee mowing, and limits of mowing along the canal levee.
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