EXHIBIT A - SCOPE OF SERVICES.pdf

Specification Number MA-24-45

February 24, 2026

EXHIBIT A – STATEMENT OF WORK

Vehicle Description: Hi-Rail Maintenance Vehicle

1.0 Scope

1.1 This solicitation is for the purchase of one (1) new hi-rail maintenance vehicle. The selected vendor shall provide the requested vehicle in full compliance with LACMTA’s technical specifications identified in Exhibit X.

1.2 The vendor shall furnish, deliver, and warrant each vehicle according to these specifications and shall include all items and/or accessories not mentioned, but required, for operation of the equipment / vehicle.

2.0 General Requirements

2.1 Terms and Definitions

The term “nominal” when used in this specification means + 5% of the true value (measurement, position, distance, weight, etc.) indicated.

The term “or approved equal” when used means that the bidder will have to submit a request to have the proposed item approved before the bid window closes.

The term “or equivalent” when used means that the item is general enough that the bidder may provide an equivalent substitution for the item without submitting an approved equal request before the bid due date.

2.2 All equipment classified as standard and/or required to operate the vehicle shall be provided at no additional cost to LACMTA. Items inadvertently omitted from this specification that are classified and or otherwise designated by the vehicle manufacturer as required to operate the specified equipment shall be brought to the attention of the designated LACMTA contract administrator prior to submittal of the sealed bid.

2.3 OEM & Aftermarket Components

The vehicle with their components shall be new and of the latest factory model year released at the time the purchase order is awarded. They shall be complete, and ready to operate upon delivery. No rebuilt or remanufactured components will be acceptable. All components shall be Original Equipment Manufacturer (OEM), no aftermarket components shall be acceptable unless referenced in this specification and/or approved by the designated LACMTA representative prior to submitting each respective bid.

All accessory installations shall be securely affixed and comply with OEM, Federal, State and OSHA standards. No installation shall interfere with the OEM systems nor render the vehicle warranty invalid.

All electrical installations shall have all wires securely affixed to the running path. Wiring shall have protective shielding with loom, fabric, or PVC, as well as rubber grommets to protect wires that pass-through plates and panels, and insulated wire clamps for mounting. All accessory circuits shall have proper circuit protection adequately to prohibit damage to the unit’s OEM systems and prevent electrical shorts or fires.

2.4 Regulatory Compliance

The vehicle shall be, at the date of the delivery, in compliance with all current applicable local, California State and Federal Code of Regulations.

Regulatory compliance shall include, but not limited to, compliance with all current and applicable Federal Railroad Administration (FRA), California State Air Quality Management District (AQMD), Air Resources Board (ARB), mining standards, US Environmental Protection Agency (EPA) Tier 4, California Code of Regulations, Title 8, section 8470 and 30 Code of Federal Regulations (30 CFR subpart 32 page 229-241) and local laws pertaining to this vehicle/equipment.

Each bidder may be required to furnish proof of compliance during the technical evaluation period and prior to the award of the bid.

2.5 Delivery Requirements

Requested delivery is within 280 days from date of contract award / purchase order.

If a longer delivery timeframe is offered, submit your request by the deadline for Questions/Request for Approved Equals as stated in the IFB document. Indicate the timeframe desired and a short explanation as to why the specified timeframe is insufficient.

The successful bidder must notify designated LACMTA personnel two (2) working days prior to vehicle delivery to LACMTA so that LACMTA staff can make the necessary scheduling and travel arrangements to perform pre-delivery inspections and pre-acceptance of the vehicle at the factory.

The vehicle shall be prepared and cleaned before it is presented for the post-delivery inspection.

Delivery must be made Monday through Friday between 7:30am to 1:00pm.

It is the vendor’s responsibility to make a delivery by a truck equipped with a lift gate to offload the vehicle and any equipment to a location as designated by Metro personnel.

All vehicle must be delivered with temporary license plates.

The vehicle shall be delivered to Metro fully charged, if electric, or with a full fuel tank.

2.6 Delivery Location

All vehicle shall be delivered to:

Los Angeles County Metropolitan Transportation Authority Division 10 - Non-Revenue Maintenance Operation 742 North Mission Road Los Angeles, CA 90033

Attention: Sona Darakjian Equipment Engineering Supervisor

2.7 DMV Registration

All vehicles’ registration and license plates shall be processed by METRO. Vendors should not submit to DMV any DMV paperwork on behalf of Metro.

2.8 Delivery of DMV Documents and Others

Please provide the following required documents stated herein at the time of delivery:

DMV Report of Sale form (Reg. 397- Application for Registration of New Vehicle/Trailer) and Statement of Fact.

o For each vehicle sold by CA dealers, submit to METRO, DMV Report of Sale form (Reg. 397- Application for Registration of New Vehicle/Trailer) and Statement of Fact, if required.

o Sold to name and address must be filled out EXACTLY as follows:

L A CNTY METRO TRANS AUTHORITY (with a space between L and A) One Gateway Plaza (NOT 1 Gateway Plaza) Los Angeles, CA 90012

Lien holder: None

Do not countersign areas that require LA CNTY METRO signature.

o Temporary license plates.

Manufacturer’s Statement of Origin (MSO)

For out-of-state vehicle delivery, please submit the following documents for each vehicle:

o Manufacturer’s Statement of Origin (MSO), the original copy.

o A copy of the invoice for the vehicle that needs to be registered with a cost breakdown.

Weight certificate o A weight certificate is required for vehicles with two-axle or three-axle commercial vehicles between 8,000 and 10,000 pounds unladen.

o Dealers shall certify the unladen weight for new commercial vehicles weighing up to 8,000 pounds unladen and over 10,001 unladen for all trailers.

o Weight certificates shall be obtained from California or adjacent state’s (Arizona, Nevada, or Oregon) weight stations.

Delivery Receipt o Delivery receipts or bill of lading must be provided for each vehicle at the time of delivery.

Transportation Permits o It is the responsibility of the bidder, if required, to pay and obtain transportation permits to Metro’s delivery address.

2.9 Sales Tax & Use Taxes

California Sales Tax:

o California sales tax applies to all vehicles and/or other equipment purchased from a licensed California dealer.

o Dealers are required to collect taxes by invoicing LACMTA and then paying it directly to the BOE.

Use Tax:

o Use tax applies to all vehicles and/or other equipment purchased from an out-of-state dealer.

o Use tax is the liability of the buyer to pay at the time of registration either to the

DMV or BOE.

o Paying California use taxes on behalf of LACMTA by the sellers and/or manufacturers that are located out-of-state and not a licensed California dealer is not preferred per the California DMV manual and California Board of Equalization (BOE) publications.

If the bidder elects not to pay use tax, tax will still be calculated on the price page at the rate indicated but will not be invoiced as LACMTA will pay use tax directly to the DMV.

If the seller unintentionally pays use taxes to California Board of Equalization (BOE) on behalf of Metro and then invoices Metro, the seller or manufacturer then must provide the following documents at the time of delivery:

o Proof of use tax payment to BOE o Seller’s BOE account/certificate

2.10 Inspection & Acceptance

The vehicle shall not be inspected or accepted without prior compliance with this specification’s requirement.

The vehicle shall be subjected to a pre-delivery inspection, if required, and to post-delivery inspection by LACMTA to determine if the vehicle delivered is fully operational and in their final configuration, is in full compliance with the technical and performance specification and they did not sustain any damage upon delivery to LACMTA.

Final acceptance shall be made after post-delivery inspection is performed by LACMTA to determine full compliance with the technical specification with all “punch list” items and pending issues are resolved and satisfied. This includes provision, if specified, operating and maintenance manuals, training, and track testing (for Hi-Rail vehicles) to demonstrate that the equipment/vehicles are fully operational.

2.11 Technical Specification Compliance Requirements

Bidders are required to complete in the right column of the technical specification (Exhibit X) sections that the model offered has the technical features required as described and submit it along with other required documents.

All spaces corresponding to the technical requirements must be filled out. Failure to do so may render the bid non-responsive and may be rejected.

Any deviation from the technical specification must be submitted as part of an approved equal process before the bid window closes.

Bids received with non-pre-approved deviations from the technical will render the bid non-responsive and will be rejected.

2.12 Alternate or Equal Models

If alternate or equal models are proposed, bidders must provide manufacturer’s name, model and brochure including Metro’s technical specifications (EXHIBIT X) attached to this bid with the blank column completed, highlighting features equal to all items of Metro’s technical specification.

Alternate/equal models must be preapproved in accordance with the deadline requirements for “Approved Equals” as set forth in Section 2.1 Terms and Definitions. Only written changes issued as an addendum by the Procurement Officer are authorized and binding.

2.13 Payments

Payment terms are Net 30.

2.14 Invoices

Separate Invoices shall be provided for each equipment / vehicle. The vendor is responsible for submitting the original invoices to Accounts Payable.

Each invoice must include the VIN number or serial number of the equipment / vehicle delivered.