INVITATION FOR BIDS: (M.G.L. Ch. 30B)

ON- CALL BPS MOVING SUPPLIES

BOSTON PUBLIC SCHOOLS - FACILITIES DEPARTMENT

KEYLA JACKSON, INTERIM EXECUTIVE DIRECTOR

EV00018064

PROJECT SUMMARY:

The contract addresses the need for reliable, On-Call BPS Moving Supplies to support BPS school and department move needs. The goal is to ensure boxes are available for delivery to authorized BPS locations as needed. The purchase includes furnishing and delivering specified BPS moving boxes to the BPS Warehouse in accordance with the bid specifications and pricing schedule.

The contract shall be for a three (3) year term, beginning December 1, 2026, through June 30, 2029.

The anticipated contract allocation is approximately $50,000 per year. Annual expenditures may vary and may be higher or lower than the anticipated annual allocation based on actual operational needs and available funding. Boston Public Schools (BPS) is not obligated to use the full contract amount and reserves the right to use any portion of the total listed amount, based on operational needs.

IFB SCHEDULE:

EVENT DATE

IFB Issue Date October 13th, 2026 at 12:00 PM EST

Bid Due Date October 27th, 2026 at 12:00 PM EST

*See the full IFB schedule in Section 1.3.

CONTACT INFORMATION:

Juan Lopera - Procurement Manager bidderinfo@bostonpublicschools.org Project Manager | Richelle Singh-Williams

All questions should be emailed with the IFB number EV00018064 in the subject line.

You can access this IFB and related documents on the City of Boston Supplier Portal via boston.gov/procurement.

https://www.boston.gov/departments/procurement

IFB TIMELINE

The table below shows the preliminary IFB schedule. Dates are subject to change. For the most up-to-date information, please visit the Supplier Portal via boston.gov/procurement.

EVENT DATE*

IFB Released October 13th, 2026 at 12:00 PM EST

Questions Due to the City Via email to bidderinfo@bostonpublicschools.org

October 23rd, 2026 at 4:00 PM EST

Consolidated Q&A Posted by the City1 October 26th, 2026 at 12:00 PM EST

Deadline for Bids See Submission Instructions for details October 27th, 2026 at 12:00 PM EST

Contractor Selected November 2nd, 2026 at 12:00 PM EST *All times are in Eastern Time*

I. SCOPE OF WORK AND DETAILS

1.1 SCOPE OF SERVICES

This section is very important. It outlines what we are asking for and provides an in-depth look at our expectations. In the Massachusetts Procurement Law, this is part of the “Purchase Description.”

The vendor shall furnish and deliver BPS boxes to the BPS Warehouse in accordance with the specifications outlined in the On-Call BPS Moving Supplies Bid Pricing Sheet. The bidder must submit a quote for the items listed in 2.4 YOUR PRICING- On-Call BPS Moving Supplies Bid Pricing Sheet, addressed to the Campbell Resource Center, 1216 Dorchester Avenue, Dorchester, MA.

1 The consolidated Q&A posting will include answers to all IFB questions posed to the City at the Q&A Conference Call and by the email by the due date above. The City will update the Q&A if it chooses to answer any additional questions after that time. *All times are in eastern time http://boston.gov/procurement

1.2 WHAT TO DO IF YOU HAVE QUESTIONS

Vendors can ask questions before the deadline for bids; all communications must be emailed to bidderinfo@bostonpublicschools.orgwith the IFB number (EV00018064) in the subject line.2

1.3 CONTRACT TERM AND OTHER INFORMATION

CONTRACT TERM

Contract Dates December 1, 2026 - June 30, 2029

Renewal Options None. This is a Three-Year Contract

Payment Type Per On-Call Service/Product Request

1.3 HOW DO WE CHOOSE

We will evaluate your bids to determine the responsive and responsible bidder offering the lowest price for the services specified in this IFB. Responsive bids offer the requested supplies/services and include all required and completed information and forms. Responsible bidders have the capability, integrity, and reliability to perform under the contract.

1.4 MINIMUM OR “QUALITY” EVALUATION CRITERIA

First, we will review all bids to see if they meet the minimum (or “quality”) evaluation criteria listed below. These are “yes-or-no” standards that will apply to every bid.

These criteria reflect the standards that the City considers essential for this contract, as well as statutory thresholds for responsive and responsible proposers.

Any vendor that does not meet these minimum criteria is “not responsive” and will be eliminated from further consideration.

The minimum evaluation criteria include:

2 No other City employee, consultant, or contractor is empowered to speak for the City with respect to this IFB. Any oral communication is considered unofficial and non-binding to the City.

# MINIMUM

EVALUATION

CRITERION

DETAILS / REQUIREMENTS

1 Submission ● Did the vendor submit the bid by the deadline, appropriately and truthfully?

● Did the vendor submit and complete all the necessary forms and documentation requested in this IFB?

● Is the bid clear, legible, and complete, including unit pricing for the specified boxes?

2 Experience ● Demonstrated experience supplying and delivering moving boxes or similar products to schools, government agencies, or large organizations

● Experience fulfilling on-call or as-needed orders based on customer demand and location-specific requirements.

3 Qualifications ● Demonstrated ability to provide products that meet or exceed BPS specifications, including required dimensions, quality, color, style, and performance.

● Boxes must be crash-bottom boxes, as required for BPS school and department moves.

● Ability to provide equivalent or superior products that meet all required specifications when proposing alternatives to the specified manufacturer or proprietary product.

4 Capacity ● Availability and staff capacity to properly manage the scope of work, including the ability to fulfill orders as requested by authorized BPS Site Coordinators.

● Ability to maintain sufficient inventory of crash bottom moving boxes and deliver them to the BPS Warehouse on time based on district needs.

1.5 CONTRACT

Please note that an award letter or award notification is not a communication of final acceptance of a Vendor's bid. No final award has been made until the following three steps have occurred:

1. Final execution of a Contract by the Vendor and the City of Boston (by its Awarding Authority/Official and the City Auditor);

2. The approval of the final Contract by the Superintendent of Schools and the Mayor of Boston; and

3. Contractor receipt of a City-issued Purchase Order.

The forms in Appendix 3 of this IFB are incorporated into the Contract by reference.

***The City reserves the right to cancel this IFB at any time until bids are opened, and further reserves its right to reject all bids after they are opened if the City determines doing so is in its best interest.

II. YOUR BID

Your bid will include price information as well as documentation of your responsiveness and responsibility.

2.1 COVER PAGE

Please include a cover page as the first page of your bid.

COVER PAGE

IFB Title and Number

Primary Organization Name

Contact Information Name

Title

Address

Email

Phone

2.2 REFERENCE (S)

EXAMPLE REFERENCE

FIELD EXAMPLE ENTRY

Organization Smith Events

Project Manager (or equivalent) Jennifer Smith

Phone number 845-111-2222

Email (if available) jsmith@smithevents.com

Project Description Planned and implemented a family-friendly concert on the steps of City Hall. Worked with diverse community organizations to select performers and vendors. Hosted 150 residents.

Project Start and End Dates March 2020 – May 2020

REFERENCE 1

FIELD VENDOR RESPONSE

Organization

Project Manager (or equivalent)

Phone number

Email (if available)

Project Description

Project Start and End Dates

2.3 INSURANCE DOCUMENTATION

Review the City’s required insurance coverage for this scope of work. This can be found in Appendix 3.

If you have a different level of coverage, you must explain in your response to the scope why that is sufficient to manage the risk of this project.

RESPONSE:

2.4 YOUR PRICING

There are two steps to provide your pricing:

1. Please complete the template provided below.

2. When submitting electronically through the Supplier Portal, enter the total price for the entire contract length on the price line. More detailed instructions are available in Section IV, Submission Instructions. You can also find instructions on the Procurement Information Page.

Please note:

● The total price will be used to compare bids.

● In the bid price template, the City asks that you provide detailed pricing for all deliverables within the scope of services, with the understanding that the deliverables and quantities of goods and services noted in this IFB are estimates only, and that the final quantities may be higher or lower.

● No additional charges will be allowed unless they are included in your bid.

● The vendor bears responsibility for any errors in pricing the services (e.g., omitting a component of the services).

● **Failure to submit your total price will be considered non-responsive.

ON- CALL BPS MOVING SUPPLIES

Bid Pricing Sheet

Description of Box Design

Box Color: Brown Craft

Design Print:

http://boston.gov/departments/procurement/how-use-supplier-portal http://boston.gov/departments/procurement/how-use-supplier-portal

Design Layout:

Moving Labels specification: 3" × 5" rectangular labels; permanent pressure-sensitive adhesive; suitable for application to corrugated cardboard, plastic, and other common moving surfaces; roll format with 500 labels per roll; labels shall remain securely adhered during normal handling, transportation, and storage.

Table A: Year 1 - December 1, 2026 through June 30, 2027

PRODUCT DESCRIPTION

QTY

(Up to)

UNIT

PRICE $

AMOUNT $

Stitched Letter Pop Tote/Crash Bottom Boxes-Brown Craft.

(32 ECT minimum, 50-lb load requirement)

10,000 $ $

Moving Labels 20 rolls (500 labels per roll) 20 $ $

Design Print -Navy (shown below) *One-time template charge.

Delivery charges apply for the three scheduled deliveries, each occurring within the first week of the designated month. (Jan, March, and May)

Year 1 Total

Table B: Year 2 - July 1, 2027 through June 30, 2028

(Up to)

Boxes-Brown Craft.

(32 ECT minimum, 50-lb load requirement)

10,000 $ $

Moving Labels 20 rolls (500 labels per roll) 20 $ $

Delivery charges apply for the three scheduled deliveries, each occurring within the first week of the designated month. (Jan, March, and May)

Option Year 2 Total

TOTAL BOXES AND LABELS COST

Table A Total $

Table B Total $

Table C Total $

GRAND TOTAL (3-YEAR PROPOSAL COST) $

Date: __________________________

Name of Bidder:_______________________________________________________

Name of Authorized Representative (PRINT):_____________________________________

Signature of Authorized Representative: _______________________________________

Title of Authorized Representative:___________________________________________

Business Address:______________________________________________________

Table C: Year 3 - July 1, 2028 through June 30, 2029

(Up to)

Boxes-Brown Craft (32 ECT minimum, 50-lb load requirement)

10,000 $ $

Moving Labels 20 rolls (500 labels per roll) 20 $ $

Delivery charges apply for the three scheduled deliveries, each occurring within the first week of the designated month. (Jan, March, and May)

Option Year 3 Total

Business Phone:___________________Home / Cell Phone: ______________________

Email Address:________________________________________________________

Note: These additional service hours are estimates only. The City may request more, fewer, or no additional services. Payment will be based on the unit prices provided here and the actual amount of services requested, Submit all materials online via the City of Boston Supplier Portal, accessible at boston.gov/procurement. Select the “Supplier Portal” button. You must log in to your vendor account in order to access this bidding opportunity. EV00018064

END OF BID PRICE SHEET

2.6 RULE OF AWARD

A contract for all items in a category will be awarded to the responsive and responsible bidder offering the lowest total price for all items solicited in this Invitation To Bid.

2.6 BILLING INSTRUCTIONS

To receive prompt payment for the Goods and Services provided under this contract, please make sure to include the following in your invoice and email your invoices as a single PDF file to bpsf.invoices@boston.gov and fmap@bostonpublicschools.org

● City of Boston Vendor ID#, City of Boston Contract#, City of Boston (BPS) Purchase Order

● Boston Public Schools Supervisor’s Name who authorized the work

● Unique Invoice #

● Work Order # (PDF file required as backup) (if applicable)

● Date of Service

● Date of Invoice

● Detailed description of the goods and services (matching your Bid Price Submission)

● Amount Due on Invoice ($)

● Additional backup documentation (proof of delivery, slips, materials backup)

● AHERA Statement (signed at the beginning of the contract; form acknowledgment) mailto:bpsf.invoices@boston.gov mailto:fmap@bostonpublicschools.org

2.6 CHECKLIST FOR SUBMITTING BID

This checklist is for your use only; you do not need to submit it with your bid.

CHECKLIST ITEM COMPLETE (✓)

Included a cover page with all required information

● Provided 2 references

● Completed Bid Pricing Sheet

● Documentation confirming that the proposed boxes meet or exceed the required box specifications

● Product specifications, including box dimensions, material/construction, ECT rating, and weight capacity

Provided detailed price information in the IFB template

Read and reviewed contract terms, conditions, and additional forms If awarded the contract, you will be required to sign and submit these forms

Completed and submitted Form CM-16 – Wage Theft Prevention Certification

III. SUBMISSION INSTRUCTIONS

Submission Deadline

● To be considered, each bidder must submit a complete bid before October 27th, 2026 at

12:00 PM EST.

○ See Section 4.1 for the bid checklist and required documents.

● Bid modifications are not permitted once submitted.

Submission Methods

Bidders may submit their completed bids using one of the following methods:

1. Electronically via the City of Boston Supplier Portal (see Section 4.2 for instructions)

2. By mail or physical delivery (see Section 4.3 for mailing details and in-person drop-off locations)

Important Submission Guidelines https://drive.google.com/file/d/1YmPYyKj9LzNGr6qGC71UjG7KXI2DFgVm/view?usp=drive_link

Technical Issues If submitting via the City of Boston Supplier Portal, bidders should submit early to allow time for troubleshooting any system errors.

Bid Confirmation The contact listed in your bid will receive periodic email updates regarding:

● Confirmation of bid receipt

● Notification of bid award or rejection

Requests for any follow-up information, if needed

Late Submissions

Late bids will NOT be considered. The City is unable to accept bids that are submitted after the deadline or that fail to meet submission requirements.

3.1 SUBMITTING BIDS VIA BOSTON’S SUPPLIER PORTAL

Vendors can submit bids electronically through the Supplier Portal.

Access the portal via boston.gov/procurement → Supplier Portal link.

Bids via email or other electronic means are not accepted.

For Full Instructions (PDF), follow the steps in the official guide: Entering a Bid Online (PDF)

STEP ACTION DETAILS / LINKS

1. Register (if not registered)

Register as a “bidder” in the Supplier Portal.

How to Use the Supplier Portal provides step-by-step registration instructions.

https://www.boston.gov/departments/procurement/how-use-supplier-portal https://www.boston.gov/procurement https://boston.gov/sites/default/files/embed/e/entering_a_bid_on-line_1.pdf https://www.boston.gov/departments/procurement/how-use-supplier-portal

2. Find Event Locate the IFB (Invitation for Bids) you want to respond to.

1. Log in to your account.

2. Navigate: Main Menu → Manage Events and Place Bids → View Events and Place Bids.

3. Enter “EV000XXXXX” in the search box and click Search.

4. Click “NAME OF IFB.”

5. Click View Event Package to download forms and documentation.

- Start with “Main IFB Document File name.”

6. Click OK to return to the Event Details page.

3. Attach Your Bid

Upload your bid documents.

1. Click Bid On Event.

2. Answer all questions and upload required forms (cover page, bid price template, etc.).

3. Click Step 2: Enter Line Bid Responses to enter price details.

- If multiple line items exist, enter prices for each separately.

4. Submit Your Bid

Validate and finalize submission.

1. Click Validate Entries to confirm readiness.

2. Click Submit Bid to complete submission.

More information on registering and submitting bids is available on the Procurement Information Page.

Recommended: Submit at least 24 hours prior to the deadline.

Important Note: You cannot modify bids after submission.

Ensure all bid information is complete and accurate before submitting.

3.2 SUBMITTING VIA MAIL / PHYSICAL DELIVERY

You may submit hard copies of your bid by mail, delivery service, or in person.

The envelope should be clearly marked as follows:

ENVELOPE FORMAT

ON- CALL BPS MOVING SUPPLIES

IFB Number: EV00018064

Submitted by: [Name of Vendor]

[Date Submitted]

Juan Lopera

Boston Public Schools - Facilities Department

Second Floor

1216 Dorchester Ave, Dorchester 02125

IV. IFB TERMS AND CONDITIONS

Cancellation, Rejection, and Waiver

The City is under no obligation to proceed with this IFB and may cancel the IFB at any time with or without the substitution of another. The City reserves the right to reject in whole or in part any or all bids when the City determines that rejection serves the best interests of the City. The City may waive minor informalities in the bid or allow the Vendor to correct them. The submitted bid, along with the IFB, will also be part of the Contract between the City and the Contractor. The Contract is subject to the availability and appropriation of funds.

Withdrawal or modification of bid

The City may allow a Vendor representative bearing proper authorization and identification to sign for, receive, and withdraw the Vendor's unopened Bid prior to the submission deadline. A Vendor that seeks to correct or modify its Bid may do so by withdrawing the initial submission and then submitting a modified Bid prior to the submission deadline.

Opening of bids

All bids duly received (at the place designated in the advertisement) before the announced closing time for receipt of bids will be opened on the due date and time. Each bidder assumes full responsibility for the timely delivery of their bid to the location and before the specified closing time. Any bid received after the announced closing time will be returned unopened. Any uncertainties as to whether a bid was submitted in time will be resolved against that bidder at the City’s sole discretion.

Upon inspection of the bids, if any bidder who submitted a bid to the awarding authority has any objections to the award of the contract to any other bidder, that bidder shall lodge that protest in writing with the awarding authority within two (2) business days after the date when the bids become available for inspection. The bidder must clearly state the reason for the protest and shall request a determination under this article.

Bid Validity Period

By submitting a bid, the Vendor agrees that its bid is valid for one hundred eighty (180) days following the submission deadline unless extended by mutual agreement.

Bid Costs

Any and all costs incurred by a Vendor in preparing a bid and throughout the IFB process are ineligible for reimbursement or recovery from the City and are solely the Vendor's responsibility.

Rejection of Bids

The Awarding Authority reserves the right to reject any or all general bids if it is in the public interest to do so.

In addition, the Awarding Authority may consider informal and may reject any general bid which is not prepared and submitted in accordance with all requirements of the bidding documents, or which contains erasures, alterations, additions, errors, or irregularities of any kind, or which contains proposed prices for any class or item of work which are, in the judgment of the Awarding Authority, substantially less or more than the actual cost to complete the work; provided, however, that the Awarding Authority reserves the right to waive any and all informalities or non-statutory requirements.

Bid Validity Period

By submitting a bid, the Vendor agrees that its bid is valid for one hundred eighty (180) days following the submission deadline unless extended by mutual agreement.

Taxes

The City is a tax-exempt organization. However, should any part of the Contract be subject to taxes, the Vendor shall include and be responsible for paying all applicable taxes. Any taxes due will be included in your service price; the Vendor is responsible for any additional costs not included. The City is exempt from federal excise taxes (Federal Exemption No. A-108-328) and from Massachusetts sales and use taxes (Certificate No. E-046-001-380). Exemption certificates will be provided, if requested, following the award.

Subcontractors

The City will contract with one Contractor, who will be solely responsible for contractual performance and shall be the City's sole point of contact regarding Contract matters. In the event the Contractor utilizes one or more Subcontractors, the Contractor will assume all responsibility for performance of services by the Subcontractor(s).

The City must be named as a third-party beneficiary in all subcontracts. A list of all Subcontractors proposed to take part in the performance of the Contract shall be provided to the City for approval prior to Contract execution.

Use of the City of Boston and/or Boston Public Schools' Name

The Contractor and any Subcontractor(s) agree not to use the City of Boston and/or Boston Public Schools' name or seal, or that of any other City Agency or Department, in advertising, trade literature, or press releases without the prior written approval of the City.

Public Records

Before the bids are officially opened, the information submitted by vendors is confidential.

Massachusetts law requires IFBs to have a public bid opening. At this time, the records become public and subject to disclosure upon request. Do not submit confidential information in your Bid.

V. CONTRACT TERMS AND CONDITIONS

Please be familiar with these terms and conditions at the time of bid submission to ensure you can meet them if awarded the contract.

All applicants are required to review the following documents at this stage; some terms are verified electronically via the Supplier Portal, and only the CM-16 Wage Theft form must be submitted with your bid, per the instructions in Section 4 of this IFB.

By submitting a bid, an applicant acknowledges that, if selected as the winning respondent, they will be required to complete and provide each of the following forms to the City as part of the contract package. The vendor will be disqualified if it does not submit completed versions of the following forms during the contracting process.

1. Form CM-06 – Certificate of Authority (Only Required for Corporations)

2. Form CM-10 and CM11 – Standard Contract Document & General Conditions

3. Form CM-11 - Supplemental IT Terms & Conditions (for IT projects only)

4. CM Forms 15A, 15B – CORI Compliance & Standard

5. Form CM-16 – Wage Theft: Complete and submit with your bid

6. Form Wage-1 – Requirements Of The Boston Jobs, Living Wage, And Prevailing Wage

Ordinance

7. Form Wage-2 – The Boston Jobs, Living Wage, And Prevailing Wage Ordinance Vendor

Agreement

8. Truck Side Guard Ordinance - Applies to contractors using vehicles over 10,000 lbs and semi-trailers with a total weight exceeding 26,000 lbs. Full ordinance here

9. Certificate of Insurance - Proof of insurance per the guidelines in Appendix 3 https://drive.google.com/file/d/1WOJogvTc1F8hJvdoH6zzgiari1SAYPb5/view https://drive.google.com/file/d/1KPoQBuzMCIBqO6gKOOEdXzQq62zbTDox/view?usp=drive_link https://drive.google.com/file/d/1L9jxNwAl55T2uLqHOKzrt_TndmPfYKA8/view?usp=drive_link https://drive.google.com/file/d/1lL0q43B1ddAV__JIPZ_aqtU3ykwkkLRI/view https://drive.google.com/file/d/1x9wQlTq0pLvO0C4QulBmFaqXTQnaZBBV/view https://drive.google.com/file/d/1evoX0VvMv4ya-eIwz6AABBc4G2WHJG2-/view https://www.boston.gov/sites/default/files/file/2025/04/WAGE-1%20FY26%20%28Notice%20to%20Vendor%29.pdf https://www.boston.gov/sites/default/files/file/2025/06/WAGE-2%20FY26%20%28Vendor%20Agreement%29%20%281%29.pdf https://drive.google.com/file/d/1m3NT4Tsqof0WlM3KQwpBL9QUXQuHJ1N_/view?usp=sharing https://drive.google.com/file/d/1zkKWLnMCh8MD7G3ClCLJW8Xq5v585bJx/view?usp=sharing

VI. INSURANCE REQUIREMENTS

As noted in Section III, your bid, the City requires the following levels of insurance.

The Contractor shall purchase and maintain during the term of the Contract all insurance required by the Commonwealth of Massachusetts and as required in this section, and will ensure that subcontractors carry similar and appropriate coverage. These requirements shall not be construed to limit the liability of the Contractor or its insurer.

Insurance will be issued by insurance companies licensed to write insurance in their domicile state and the Commonwealth of Massachusetts, and will have a current Best’s rating of A- VII or above.

Insurance Certificates on ACORD Form 25, evidencing all requirements listed below, shall be delivered to the Official by the selected vendor before the execution of any contract. Additionally, deliver renewal certificates within 30 days of the preceding policy's expiration.

Insurance Requirements:

1. Workers’ Compensation insurance as required by General Laws c.152 (the Workers’

Compensation Law) and including employer’s liability limits of one million ($1,000,000) per accident and per employee, including disease.

2. Commercial General Liability with coverage no less than one million ($1,000,000) per occurrence and two million ($2,000,000) annual aggregate limit per location or project basis.

3. Automobile Liability (Any Auto/Hired/Non-owned) for one million ($1,000,000) combined single limit per accident.

4. Umbrella Liability excess of Commercial General Liability, Employer’s Liability, and Auto Liability for one million ($1,000,000) each occurrence. In lieu of umbrella liability, you may achieve the required limits by purchasing higher limits on individual policies.

5. Technology Errors & Omissions / Cyber Liability / Security & Privacy: for one million ($1,000,000) per claim and one million ($1,000,000) in the aggregate, with coverage continuing for one year after completion or termination of the Agreement. Policy must specifically include: a) computer or network systems attacks, b) denial or loss of service, c) introduction, implantation, or spread of malicious software code, d) unauthorized Access and Use of computer systems, e) privacy liability, and f) breach response coverage equaling at least 50% of the liability limit.

6. Third-Party Crime / Employee Dishonesty: for $1 million per claim and $1 million in the aggregate. Coverage is required if the vendor will have access to personal or municipal financial information and/or records maintained by the City

7. Professional Services for two million ($2,000,000) per claim and two million ($2,000,000) in the aggregate, with coverage continuing for one year after the work period.

General Conditions:

● City of Boston must be named as Additional Insured on all policies except Workers’ Compensation and Employer’s Liability.

● The above insurance shall be primary and noncontributory over any such insurance available to the City of Boston, its officials, employees, and volunteers.

● Waiver of Subrogation will be included with respect to all coverages listed above in favor of the City of Boston. The Workers’ Compensation Policy must be specifically endorsed and noted as such in the required certificate.

● All policies will be endorsed to provide thirty days' written notice to the certificate holder, the City of Boston, in the event of cancellation, non-renewal, or material changes in coverage. Such endorsements must be attached to the Certificate.

VII. SUPPLEMENTAL CONDITIONS

1. Use of Buildings

a. The workmen shall be prohibited from using any room in the building other than the space the custodian designates for their breaks and luncheons. The general contractor shall maintain the area in a clear and respectable condition.

b. Employees shall use only the toilet facilities allotted to them by the custodian, and the Contractor shall keep them clean and sanitary.

c. The Contractor shall make every effort to complete the work assigned under this contract as soon as possible, consistent with first-class workmanship. If any work is to be done during school hours, the Contractor shall coordinate with the school principal to ensure that construction operations or the movement of personnel and materials throughout the building do not interfere with the school's regular functions. In no instance shall any person be in any way obstructing egress provided for evacuation of the building.

2. Schedule

a. The Contractor must be available to provide rush services in response to requests within one (1) hour of notification by the Awarding Authority. If, in such situations, the Contractor cannot be reached immediately, BPS reserves the right to contact the next awardee for a response (if applicable).

b. The Contractor must have sufficient manpower to effectively correct any problem or trouble at any time, 24 hours a day, each and every day during which the maintenance contract is in effect.

3. Protection

a. The Contractor shall protect the building, materials, furniture, and all persons from damage and injury in every way possible and shall be responsible for any damage or injury due to its failure to provide this protection. All stairs shall be protected with a plank to prevent injury from the movement of equipment, supplies, and similar items.

4. Job-Site Requirement

a. All workers performing work at the BPS jobsite must abide by the following:

b. Upon arriving at the BPS job site, worker(s) must report to the school’s main office to sign in and notify the school’s main office staff of the reason for their visit.

i. All workers must have an ID badge visible at all times while on BPS property.

ii. All workers must wear a safety vest and company-logo attire while on BPS property.

iii. The Contractor shall keep the site free of waste materials or rubbish at all times, and leave the entire work area broom-clean at the end of each day.

5. After Hours - BPS Building Permit Request Process

a. Any activity conducted in a school building after school hours, including during school vacation weeks, holidays, and the summer months, requires a permit.

Contractor(s) or Sub-Contractor(s) will be denied access to BPS buildings if no permit has been requested or approved by BPS Facilities Management.

b. Submit permits electronically through SchoolDude at least forty-eight (48) hours before the event; therefore, submit your request once the project schedule is confirmed.

c. You may request application instructions from the Project Manager/BPS Facilities Management contact.

6. CORI Process and Requirement

a. Any and all employees of the Contractor or any Sub-Contractor(s) used on this contract must pass a CORI check performed by BPS and be issued a BPS Vendor Identification Badge.

b. Any employee of the Contractor and/or Sub-Contractor(s) whom BPS does not believe qualified for any reason shall be removed from the contract immediately.

c. BPS has sole discretion to determine whether an individual is qualified to work under this contract.

d. CORI application instructions:

1. Begin by going to the link bit.ly/bpscori

2. Fill out the online application.

3. Enter your Email (company email preferred) and Phone Number.

4. Select “Contractor/Sub-Contractor”.

5. Under “Volunteer Location”, select “BPS Facilities Management” from the drop-down menu.

6. Once you apply, you will receive an email confirming receipt. Forward the confirmation email to Maya Grizzle: mgrizzle@bostonpublicschools.org. In the body of the email, please include:

7. Company name

8. Project you’re working on (i.e., Name of Contract at Name of school)

9. Duration of the project (i.e., 6 months)

10. Working hours (i.e., 6 am - 2 pm Monday- Friday)

11. A clear picture of the Photo ID that was selected in the application

12. Once your CORI is approved, Maya Grizzle will email you. You will then forward this email, along with a headshot (like a passport picture) in JPEG format, to the following:

● idcard@bostonpublicschools.org;

● idcardrequest@bostonpublicschools.org;

● nsacramona@bostonpublicschools.org

13. BPS Project Manager of Project (GC to Provide) http://bit.ly/bpscori mailto:mgrizzle@bostonpublicschools.org

14. Please note the headshot must be an original full-face capture, similar to a passport photo. You may not send a photo of an ID.

15. Nick Sacramona will send an email confirmation when the badge is ready for pickup at Campbell Resource Center, 1216 Dorchester Ave, Boston, MA 02125

16. The Foreman on the job will receive an access badge

17. Laborers on the job will receive an ID badge

APPENDICES

I. APPENDIX I: BOSTON PUBLIC SCHOOLS LISTING

Vendor-Facing FY27 Standardized Building Listing

Building Name Address City State/Province PostalCode

Gardner Pilot Academy 30 Athol St Allston MA 2134

Jackson Mann Complex 40 Armington St Allston MA 2134

Mel H. King Elementary School / Mel H. King So. End Academy 90 Warren Ave Back Bay MA 2116

Boston Adult Tech Academy 20 Church Street Boston MA 2116

Boston Arts Academy 174 Ipswich Street Boston MA 2215

Boston Latin Academy 205 Townsend St Boston MA 2121

Boston Latin School 78 Avenue Louis Pasteur Boston MA 2115

Josiah Quincy Upper School 900 Washington St Boston MA 2116

Kennedy Academy for Health Careers

(12) 10 Fenwood Rd Boston MA 2115

Kennedy Academy for Health Careers (9-11) 152 Arlington St Boston MA 2116

NExT Program 384 Warren Street Boston MA 2119

Snowden International High School 150 Newbury Street Boston MA 2116

West Roxbury Education Complex 1205 VFW Pkwy Boston MA 2132

Baldwin Early Learning Pilot Academy 121 Corey Rd. Brighton MA 2135

Boston Green Academy 20 Warren Street Brighton MA 2135

Brighton High School 25 Warren St Brighton MA 2135

Edison K-8 School 60 Glenmont Rd Brighton MA 2135

Hamilton (Bais Yaakov) 198 Strathmore Rd Brighton MA 2135

Lyon High School 95 Beechcroft St Brighton MA 2135

Lyon K-8 School 50 Beechcroft St Brighton MA 2135

Winship Elementary School 54 Dighton St Brighton MA 2135

Charlestown High School 240 Medford St Charlestown MA 2129

Harvard-Kent Elementary School 50 Bunker Hill St Charlestown MA 2129

Horace Mann School for the Deaf Hard of Hearing 28 Walker St Charlestown MA 2129

Warren-Prescott K-8 School 50 School St Charlestown MA 2129

Albert D Holland School of Technology 60 Washington St Dorchester MA 2121

Boston International High School / Newcomers Academy 100 Maxwell St Dorchester MA 2124

Campbell Resource Center 1216 Dorchester Rd Dorchester MA 2125

Central Kitchen FNS 370 Columbia Rd Dorchester MA 2125

Clap Elementary School 35 Harvest St Dorchester MA 2125

Community Academy of Science and Health 11 Charles St Dorchester MA 2122

Dever Elementary School 325 Mt Vernon St Dorchester MA 2125

Dickerman (Roxbury Prep Dorchester Campus) 206 Magnolia St Dorchester MA 2121

Endicott 2 McLellan St Dorchester MA 2121

Everett Elementary School 71 Pleasant St Dorchester MA 2125

Frederick Pilot Middle School 270 Columbia Rd Dorchester MA 2121

Henderson K-12 Inclusion School Lower 1669 Dorchester Ave Dorchester MA 2122

Henderson K-12 Inclusion School Upper 18 Croftland Ave Dorchester MA 2124

Holmes Elementary School 40 School St Dorchester MA 2124

Kenny Elementary School 19 Oakton Ave Dorchester MA 2122

King K-6 School 77 Lawrence Ave Dorchester MA 2121

Lee Academy 25 Dunbar Ave Dorchester MA 2124

Lee K-8 School 155 Talbot Ave Dorchester MA 2124

Lucy Stone 22 Regina Rd Dorchester MA 2124

Mather Elementary School 24 Parish St Dorchester MA 2122

Murphy K-8 School 1 Worrell St Dorchester MA 2122

Russell Elementary School 750 Columbia Rd Dorchester MA 2125

Ruth Batson Academy 315 Mt Vernon St Dorchester MA 2125

Sarah Greenwood K-8 School 186 Glenway Street Dorchester MA 2121

Shaw-Taylor Elementary School Lower 429 Norfolk St Dorchester MA 2124

TechBoston Academy (6-12) 9 Peacevale Rd Dorchester MA 2124

Trotter K-6 School 135 Humboldt Ave Dorchester MA 2121

UP Academy Dorchester 35 Westville St Dorchester MA 2124

UP Academy Holland 85 Olney St Dorchester MA 2121

Winthrop Elementary School 35 Brookford St Dorchester MA 2125

Adams Elementary School 165 Webster St. East Boston MA 2128

Alighieri Dante Montessori School 37 Gove St. East Boston MA 2128

Boston Adult Tech Academy - East 1150 Saratoga Street East Boston MA 2128

Bradley Elementary School 110 Beachview Rd East Boston MA 2128

East Boston Early Education Center 135 Gove St East Boston MA 2128

East Boston High School 86 White St East Boston MA 2128

Guild Elementary School 195 Leyden St East Boston MA 2128

Kennedy Patrick J Elementary School 242 Bennington St East Boston MA 2128

McKay K-8 School 122 Cottage St East Boston MA 2128

O'Donnell Elementary School 33 Trenton St East Boston MA 2128

Otis Elementary School 218 Marion St East Boston MA 2128

Umana Academy (Mario) 312 Border St East Boston MA 2128

Fenway High School 67 Alleghany Street Fenway MA 2215

Mel H. King Middle School 50 St Mary St Fenway MA 2215

Mel H. King Prep High School 97 Peterborough St Fenway MA 2215

Another Course to College 612 Metropolitan Avenue. Hyde Park MA 2136

BPS Warehouse 1 Westinghouse Plaza, Bldg. K Hyde Park MA 2136

Channing Elementary School 35 Sunnyside St Hyde Park MA 2136

Chittick Elementary School 154 Ruskindale Rd Hyde Park MA 2136

Grew Elementary School 40 Gordon Ave Hyde Park MA 2136

New Mission High School 655 Metropolitan Avenue Hyde Park MA 2136

Roosevelt K-8 School (2-8) 95 Needham Rd Hyde Park MA 2136

Roosevelt K-8 School (K1-1) 30 Millstone Rd Hyde Park MA 2136

Boston Teachers Union K-8 Pilot 25 Walk Hill St Jamaica Plain MA 2130

Community Academy 25 Glen Rd Jamaica Plain MA 2130

Curley K-8 School (Lower) 40 Pershing Rd Jamaica Plain MA 2130

Curley K-8 School (Upper) 493 Centre Street Jamaica Plain MA 2131

English High School 144 McBride St Jamaica Plain MA 2130

Hennigan K-8 School 200 Heath St Jamaica Plain MA 2130

Kennedy John F Elementary School 7 Bolster St Jamaica Plain MA 2130

Manning Elementary School 130 Louders Lane Jamaica Plain MA 2130

Margarita Muniz Academy 20 Child Street Jamaica Plain MA 2130

Ellison-Parks Early Education School 108 Babson St Mattapan MA 2126

Mattahunt Elementary School 100 Hebron St Mattapan MA 2126

Mildred Avenue K-8 School 5 Mildred Ave Mattapan MA 2126

Shaw-Taylor Elementary School Upper 1060 Morton St Mattapan MA 2126

Young Achievers K-8 School 20 Outlook Rd Mattapan MA 2126

Eliot K-8 Innovation School - Intermediate 173 Salem Street North End MA 2113

Eliot K-8 Innovation School - Lower 16 Charter St North End MA 2113

Eliot K-8 Innovation School - Upper 585 Commercial St North End MA 2113

Barron Building 515 Hyde Park Ave Roslindale MA 2131

Bates Elementary School 426 Beech St. Roslindale MA 2131

Conley Elementary School 450 Poplar St Roslindale MA 2131

Haley Pilot School 570 Amer Legion Hwy Roslindale MA 2131

Mozart Elementary School 236 Beech St Roslindale MA 2131

Philbrick Elementary School 40 Philbrick St Roslindale MA 2131

Sarah Roberts Elementary School 105 Cummins Hgwy Roslindale MA 2131

Sumner Elementary School 15 Basile St Roslindale MA 2131

Boston Day-Evening Academy 20 Kearsarge Ave Roxbury MA 2119

Bruce C. Bolling Municipal Building 2300 Washington Street Roxbury MA 2119

Dearborn 6-12 STEM Academy 36 Winthrop St Roxbury MA 2119

Dudley Street Neighborhood School 6 Shirley St Roxbury MA 2119

Ellis Elementary School 302 Walnut Ave Roxbury MA 2119

Greater Egleston High School 80 School St Roxbury MA 2119

Hale Elementary School 51 Cedar St Roxbury MA 2119

Haynes Early Education Center 263 Blue Hill Ave Roxbury MA 2119

Hernandez K-8 School 61 School St Roxbury MA 2119

Higginson Inclusion K0-2 School 160 Harrishof Street Roxbury MA 2119

Higginson-Lewis 3-8 School 131 Walnut Ave Roxbury MA 2119

Madison Park Technical Vocational High School 75 Malcolm X Blvd Roxbury MA 2120

O'Bryant School of Math & Science 55 Malcolm X Blvd Roxbury MA 2120

Mason Elementary School 150 Norfolk Ave Roxbury MA 2119

Mendell Elementary School 164 School St Roxbury MA 2119

Orchard Gardens K-8 School 906 Albany St Roxbury MA 2119

Timilty Middle School 205 Roxbury St Roxbury MA 2119

Tobin K-8 School 40 Smith St Roxbury MA 2120

Boston Collaborative High School 215 Dorchester St South Boston MA 2127

Condon K-8 School 200 D St South Boston MA 2127

Excel High School 95 G St South Boston MA 2127

Perkins Elementary School 50 Rev Burke St South Boston MA 2127

Perry K-8 School 745 E Seventh St South Boston MA 2127

Tynan Elementary School 650 E Fourth St South Boston MA 2127

Blackstone Elementary School 380 Shawmut Ave South End MA 2118

Carter School 396 Northampton St South End MA 2118

Hurley K-8 School 70 Worcester St South End MA 2118

Quincy Elementary School 885 Washington St South End MA 2111

Beethoven Elementary School 5125 Washington St.

West Roxbury MA 2132

Kilmer K-8 School (4-8) 140 Russett Rd West Roxbury MA 2132

Kilmer K-8 School (K-3) 35 Baker St West Roxbury MA 2132

Lyndon K-8 School 20 Mt Vernon St West Roxbury MA 2132

Ohrenberger School (3-8) 175 W Boundary Rd West Roxbury MA 2132

II.YOUR BID

2.1 COVER PAGE

2.2 REFERENCE (S)

3.2 SUBMITTING VIA MAIL / PHYSICAL DELIVERY