Emergency_FEMA_TC.pdf

This is an Emergency FEMA Technical Assistance document related to the City of Pasadena Public Works Engineering Division's on-call structural engineering services procurement. The City seeks qualified firms to provide structural engineering services for maintenance and capital improvement projects involving City-owned buildings and infrastructure. Proposers must demonstrate a minimum of five years of experience providing structural engineering services of comparable nature, size, and complexity. The City may award separate five-year agreements to multiple qualified firms. Each assignment shall be authorized through a written Task Order that establishes the scope of work, staffing requirements, deliverables, schedule, and not-to-exceed fee. No work may commence without written authorization from the City, and if the initially selected consultant and the City cannot agree on Task Order terms, the City retains the right to negotiate with another qualified on-call consultant.

Compensation under each agreement shall not exceed $1,000,000, with no minimum amount of work or compensation guaranteed. The City will evaluate and select on-call consultants for each assignment based on relevant expertise, proposed personnel, availability, past performance, schedule, assignment complexity, and the ability to negotiate fair and reasonable fees. Selection criteria are performance-based rather than lowest-bid, allowing the City to choose the consultant best suited to specific project needs. The FEMA technical assistance document supports this procurement effort, which is funded through emergency or disaster recovery mechanisms. The structure of multiple on-call agreements provides flexibility for the City to engage specialized expertise as needed across various infrastructure and building maintenance projects.