Motor Vehicles 25100000-23-STC - How to Use This Contract.pdf
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- Attached to
- Motor Vehicles
- Contract number
- 25100000-23-STC
- Issued by
- Florida
About this file
This is a "How to Use This Contract" document for Motor Vehicles (Contract Number 25100000-23-STC) issued by the Florida Department of Management Services, Division of State Purchasing. The document provides guidelines for state agencies and eligible users in Florida for purchasing motor vehicles through the state's online procurement system, MyFloridaMarketPlace (MFMP).
The contract covers motor vehicle procurement, requiring state agencies to request Price Quote Forms (PQF) from awarded contractors for specific vehicle models. Agencies must create requisitions in MFMP using specific commodity codes (25101503, 25101505, etc.), attach required documentation like Price Quote Forms and the Request for Acquisition of Motor Vehicle(s) form, and ensure all options are itemized separately. Contractors must provide quotes within two business days and acknowledge purchase orders within five business days. The contract emphasizes that state agencies are legally required under section 287.056, Florida Statutes, to purchase commodities and services from state term contracts, and cannot seek alternative vendors offering lower pricing.
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Text version
9/3/24
How to Use This Contract
Motor Vehicles (25100000-23-STC)
Contractor information, pricing, and contract documents are located on the contract webpage at [contract landing page URL].
State Agencies
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Customers shall request a PQF from all Contractors awarded for a specific Model.
Please contact the contractor(s) directly to request a quote; contractor contact information is accessible from the contract webpage. The contractor must provide a quote using the approved Price Quote Form within two business days for Motor Vehicles and Options purchased under this Contract and all charges, including labor and installation, shall be itemized separately. Please read Exhibit A, Section 13 Price Quote Form (PQF) in its entirety.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section. Attach the Price Quote Form and a completed Request for Acquisition of Motor Vehicle(s) and Mobile Equipment (MP6301) to purchase the order; if Options are included, attach a copy of the MSRP list(s) for the requested options. All Options must be itemized separately on the purchase order.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: 25101503, 25101505, 25101507, 25101509, 25101702, 25101904, 25101905, 25101918, or select the most appropriate eight-digit commodity code under 25101500; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_operations/state_purchasing/ myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: A - State term contract without RFQ o The contractor must acknowledge receipt of the purchase order using the approved
Acknowledgment of Order Form within five business days; the form must include the https://www.dms.myflorida.com/business_operations/state_purchasing/insurance_coverage_program/accident_and_sickness_insurance_camp_and_school http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/content/download/109300/614210/DMS_Form_MP6301.pdf https://www.dms.myflorida.com/content/download/109300/614210/DMS_Form_MP6301.pdf https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes
9/3/24 estimated delivery date and manufacturer’s order confirmation (if applicable). Please read Exhibit A, Section 15 Acknowledgment of Order Form in its entirety.
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
• If you have any questions or require assistance specific to the Request for Acquisition of Motor Vehicle(s) and Mobile Equipment (MP6301), please contact the Department of Management Services’ Fleet Management Help Desk at 850-488-4929 or fleethelpdesk@dms.fl.gov.
https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace https://www.dms.myflorida.com/content/download/109300/614210/DMS_Form_MP6301.pdf https://www.dms.myflorida.com/content/download/109300/614210/DMS_Form_MP6301.pdf file:///C:/Users/alvarek/Downloads/fleethelpdesk@dms.fl.gov
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