CN-550000-CAV31-W0050000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

3/19/2027

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Market Leader, Transportation

$207,389.56

$0.00

(name) (title)

Jeremiah Slaymaker, PSM

$207,389.56

Total authorizations to date (including this one):

Departmental Approval:

$41,714.36 Limit

Task 2: DRT Training $112,509.28 Limit

This Task Work Order provides support for Unmanned Aircraft Systems to the Central Surveying and Mapping Office, including assisting Drone Response Teams and integrating UAS technologies into department operations.

WGI-Rawlins

2316 Killearn Center Blvd.

Building C, Suite 100

Tallahassee, FL 32309

(To be entered upon execution of T.W.O.)

6/18/2025

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$207,389.56

(LS2) Lump sum paid based on % of completion

(LS2) Lump sum paid based on % of completion

Page 1 Total

Page 2 thru 6 Subtotal

Total

(LS2) Lump sum paid based on % of completionTask 3: Emergency Management DRT Support

Task 1: Collaboration activities

Limit$53,165.92

$668,744.76

(name) (title) Signature

John Hazlip, PSM Location Surveying and Right of Way Mapping Manager

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

CAV31 456225-1-32-01

Docusign Envelope ID: 4FFB5A1E-042D-4EA5-984E-7A6605B85A7F

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

CAV31

6/18/2025

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 6/18/2025

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55232000970

Expansion Option: A5

Object Code: 131500

Amount: $207,389.56

Financial Project: 45622513201

Work Activity (FCT): 011

CFDA:

Fiscal Year: 2025

Budget Entity: 55100100

Category/Category Year: 088849/25

Amendment ID: W005

Sequence: 00

User Assigned ID: W005

Enc Line (6s)/Status: 0009/04

Total Amount: $207,389.56

Contract: CAV31

Contract Type: CD - LAND SURVEYING (SURVEYING)

Vendor Name: WGI, INC.

Vendor ID: F650271367001

Beginning Date of This Agreement: 11/20/2024

Ending Date of This Agreement: 11/19/2029

Contract Total/Budgetary Ceiling: bc = $5,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: Professional Survey Consultant Support Services

Page1 of 1

To: John.Hazlip@dot.state.fl.us

EXHIBIT "A" SCOPE OF SERVICES

Statewide Professional Survey Consultant

Contract No. CAV31

FID No. 456225-1-32-01

TASK WORK ORDER AUTHORIZATION NO.: 5

DEPARTMENT PROJECT MANAGER: John Hazlip, PSM

DEPARTMENT TASK MANAGER: Brett Wood, PSM

CONSULTANT PROJECT MANAGER: Jeremiah Slaymaker, PSM

A. PURPOSE

This Task work order (TWO) provides general support for Unmanned Aircraft Systems (UAS) to the Central Surveying and Mapping Office (CSMO).

General items include supporting the Department’s Drone Response Teams (DRTs) and effectively integrating UAS technologies into department operations. Other general tasks to be performed include discovery, coordination, strategic planning, and development of training events, meeting materials, white papers, and other products as requested by the Department task manager.

B. SERVICES TO BE PERFORMED

The consultant will develop materials, white papers, meeting notes, and other products upon request from the Department task manager. The

Consultant will also, in coordination with the Department task manager and other stakeholders as identified by the Department task manager, develop a Department-wide strategic UAS Program Framework. The UAS program framework will have a vision, goals, and objectives developed collaboratively with various stakeholders.

The activities identified below are generalized descriptions of the work activities anticipated for the Consultant to accomplish under this TWO

Authorization.

Task 1: Collaboration activities

The Consultant, with direction from the Department Task Manager, will coordinate, plan, and conduct collaboration activities to identify the goals, objectives, and strategies for the UAS Program Framework. Initial meetings with districts and central office (CO) business units will be conducted in person to build relationships and buy-in. Additional meetings will be needed to obtain information, needs, and benefits. At the direction of the

Department Task Manager, these additional meetings will be a combination of virtual and in-person.

The consultant, in coordination with the Department Task Manager, will identify the stakeholders who would benefit from a UAS program

Framework. The consultant will then develop the framework using the input received from various meetings with the stakeholders.

Collaboration with the stakeholders will include these major areas.

1. Identify and align the UAS program goals with the Department's mission and Transportation Technology’s Strategic Plan.

2. How does FDOT integrate the use of drone technologies into operations and work program projects?

3. What is our vision for managing an agency-wide drone program?

a. Define and establish program leadership, for example, the Central Office lead, and each District with SMEs.

b. Consistent operations across the DOT

This task will be ongoing and may require additional meetings and collaboration beyond what is initially anticipated. The following meetings are initially anticipated.

• Four (4) in-person meetings with stakeholders and CO units to develop goals, objectives, and strategies

• Four (4) virtual meetings for data discovery

• Twelve (12) Bi-weekly Project Status Meetings with the Department Task Team

• Research industry experience and best practices

Deliverables:

• Meeting materials designed to facilitate collaboration of the stakeholders in defining the goals, objectives, and strategies

• Survey for other DOTs on how they manage drones in their DOT

• Meeting agendas one week prior to the meeting and meeting notes one week following the meeting

• Summary of research findings

Task 2: DRT Training

The Consultant, with directions from the Department Task Manager, will coordinate, plan, and conduct DRT Training activities. Components will include:

• Onsite Annual Emergency Management DRT Training Event at FDOT Facility (usually SunTrax) o Develop an agenda and schedule o Coordinate logistics o Facilitate presenters and trainers.

o Manage the event o Post-event survey

• Other miscellaneous training, as needed.

• Monthly DRT Meetings o Meeting agendas one week prior to the meeting and meeting notes one week following the meeting

• Training agendas and schedules

• Post-event survey and analysis of findings

• Meeting materials designed to facilitate collaboration of the stakeholders in defining the goals, objectives, and strategies

• Meeting agendas one week prior to the meeting and meeting notes one week following the meeting

• Document outlining decisions made during the collaboration meetings

Task 3: Emergency Management DRT Support

The Consultant will support the Department Task Manager during emergency events with information and resource gathering. Components will include:

• Coordination of data collection efforts and as needed support.

• Assistance with data storage strategy

• Collection and maintenance of a consultant emergency contact list, including equipment and remote pilots available to support emergency efforts.

• Reports and miscellaneous documentation.

• Emergency contact list

• On-call Coordination and support.

C. STAFFING

It is anticipated that approved Consultant staff may be used for specific work assignments in this Task Work Order.

Any additional staff or sub-consultants must be agreed to and approved by the Department Task Manager prior to working on the contract.

D. SCHEDULE

The Consultant agrees to proceed with the work activities found in this Scope of Services upon the issuance and execution of this Task Work Order.

The estimate to complete is based upon an eighteen (18) month duration with an option to extend if needed. All activities associated with this work order shall be completed by March 19, 2027.

E. REIMBURSEMENT METHOD

The compensation for this Task Work Order shall be the Maximum Limiting Amount Fee Method in accordance with the Consultant agreement.

The Consultant shall invoice for services performed on this Task Work Order based on staff hours and average salary per occupational group. An estimate of the work effort, rates, and fees for staffing are shown in Attachment “B” (attached).

F. SUPPLEMENTAL PROVISIONS

1. 508 Compliance

The Rehabilitation Act of 1973 prohibits discrimination on the basis of disability in programs conducted by Federal agencies, in programs receiving Federal financial assistance, in Federal employment, and in the employment practices of Federal contractors. Section 508 now establishes requirements for electronic and information technology developed, maintained, procured, or used by the Federal government.

Section 508 requires Federal electronic and information technology to be accessible to people with disabilities, including employees and members of the public. While these standards currently apply to the federal government, it is the direct responsibility of Florida state government agencies and their Web designers and developers to become familiar with these accessibility guidelines and to apply these principles in designing and creating any official State of Florida website. All Florida State Government websites must comply with Section

508 to ensure the widest possible audience easy access to government information.

Therefore, all deliverables related to this Task Work Order that are planned to be shared publicly shall comply with Section 508. The functional performance criteria require that technologies with:

• visual modes also be usable with limited vision and without vision or color perception;

• audible modes also be usable with limited hearing and without hearing;

• speech-based modes for input, control, or operation also be usable without speech;

• manual operation modes also be usable with limited reach and strength and without fine

• motor control or simultaneous manual operations; and

• have features making its use simpler and easier for people with limited cognitive, language, and learning abilities.

Exhibit "B"

FEE ESTIMATE OF WORK EFFORT AND COST

Name of Project: Consult. Name: WGI / Rawlins

County: Central Office Consult. No.

FPID: 456225-1-32-01 Date: 6/18/2025

Contract No.: CAV31 TWO 05 Estimator: Brett Wood

Staff Hours By

Cost By

Average Hourly Rate

Task 1: Collaboration activities 10 140 150 $42,223.60 $281.49

Task 2: DRT Training 8 388 396 $112,000.04 $282.83

Task 3: Emergency Management DRT Support

4 184 188 $53,165.92 $282.80

Total Staff Hours 22 712 734

Total Staff Cost $5,601.64 $201,787.92 $207,389.56 $282.55

` $207,389.56TOTAL COST:

Surveying & Mapping Office UAS Support

Staff Classification SUR Project

Manager 3 Home

WGI

Project Manager 2

Home Rawlins