CN-550000-CAV31-W0030000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

3/19/2027

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

CAV31 440937-1-32-02

$380,398.71

(name) (title) Signature

John Hazlip, PSM Location Surveying and Right of Way Mapping Manager

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

Task Services - WGI

WGI Corporation

2035 Vista Parkway Suite 100, West Palm Beach, FL 33411

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$249,946.55

$249,946.55 Estimate

Chief Data Officer support.

Signature

Market Leader, Transportation

$249,946.55

$0.00

(name) (title)

Jeremiah Slaymaker,PSM

$249,946.55

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

Docusign Envelope ID: 29F0CBA7-3777-4CB4-A60C-5D2F54B6D796

03/21/2025 | 6:50 AM EDT

FLORIDA DEPARTMENT OF TRANSPORTATION

FUNDS APPROVAL

CAV31

3/14/2025

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR JASON ADANK, CPA, COMPTROLLER ON 3/14/2025

Action: Task Work Order

Reviewed or Approved: APPROVED

Organization Code: 55232000970

Expansion Option: A5

Object Code: 131500

Amount: $249,946.55

Financial Project: 44093713202

Work Activity (FCT): 011

CFDA:

Fiscal Year: 2025

Budget Entity: 55100100

Category/Category Year: 088849/25

Amendment ID: W003

Sequence: 00

User Assigned ID: LOA01

Enc Line (6s)/Status: 0003/04

Total Amount: $249,946.55

Contract: CAV31

Contract Type: CD - LAND SURVEYING (SURVEYING)

Vendor Name: WGI, INC.

Vendor ID: F650271367001

Beginning Date of This Agreement: 11/20/2024

Ending Date of This Agreement: 11/19/2029

Contract Total/Budgetary Ceiling: bc = $5,000,000.00

Method of Procurement: C - REQUEST FOR PROPOSAL (287.55,F. S.)

Description: Professional Survey Consultant Support Services

Page1 of 1

To: Kimberly.Oneil@dot.state.fl.us

ATTACHMENT "A" TASK WORK ORDER

Statewide Professional Survey Consultant

CHIEF DATA OFFICER SUPPORT

Contract No. CAV31

SCOPE OF SERIVES

WORK TASK AUTHORIZATION NO.: TWO03

DEPARTMENT TASK MANAGER: Jennifer Fortunas

TASK WORK ORDER AUTHORIZED AMOUNT: $249,946.55

COMPLETION DATE: 3/19/2027

A. PURPOSE

The purpose of this task work order (TWO) is to provide general support for the Chief Data Officer.

General support items include the identification of strategic data goals in support of Transportation Technology’s Strategic Plan. Other general tasks to be performed include discovery, coordination, strategic planning, and development of meeting materials, white papers, and other products as requested by the Department task manager.

B. SERVICES TO BE PERFORMED

The consultant will develop materials, white papers, meeting notes, and other products upon request of the Department task manager. The Consultant will also, in coordination with the Department task manager and other stakeholders as identified by the Department task manager, develop a Strategic Data Framework and update the Transportation and Data Analytics (TDA)’s Strategic Statewide Data Collection Plan (published April 2021). The strategic data framework will have a vision, goals, and objectives developed collaboratively with various stakeholders. The update to TDA’s Strategic Statewide Data Collection Plan will include procedures for the use of Artificial Intelligence (AI) and other technologies to perform roadway characteristic inventories and traffic characteristic inventories, laying the groundwork for a digital asset management system.

TDA’s Strategic Statewide Data Collection Plan outlined how the Department is already collecting data for the Roadway Characteristics Inventory (RCI). The consultant will update the plan to include Lidar and 3D modeling data collection techniques. The Strategic Statewide Data Collection Plan update will focus on how best to modernize data collection using new transportation technologies while meeting future objectives and maintaining inventory frequency and data quality statewide. This plan will also serve as a model to set standards for other agency collected data such as traffic counts, real time traffic operations devices, work program, asset management, and safety.

The activities identified below are generalized descriptions of the work activities anticipated for the Consultant to accomplish under this TWO Authorization.

Task 1: Collaboration activities

The Consultant, with direction from the Department Task Manager, will coordinate, plan, and conduct collaboration activities to identify the goals, objectives, and strategies for the Strategic Data Framework.

Initial meetings with districts and CO business units will be conducted in person to build relationships and buy in for the Strategic Data Framework. Additional meetings will be needed to obtain information, needs, and benefits. These meetings will be a combination of virtual and in person at the direction of the Department Task Manager.

The consultant will collaborate with appropriate staff from the Office of Information Technology (OIT) application services (APP SVCS), information technology services (ITS), and integration services (INS).

The consultant in coordination with the Department Task Manager will identify the stakeholders who would benefit from a Strategic Data Framework. The consultant will use input received from various meetings with the stakeholders to develop the framework.

Collaboration with the stakeholders will include six major areas.

1. Identify and align the Data strategy goals with the Departments mission and Transportation Technology’s Strategic Plan.

2. Identify FDOT’s strength and weakness in data management. What unexpected strengths can accelerate data governance, data quality, or the use of data by leaders for decision making? Does data quality or a lack of data standards across FDOT hamper information sharing and accurate reporting?

3. Innovating with Data. How does FDOT want to use the data to work efficiently, to drive the organization to focus on the mission from the top down? How can data allow FDOT to do work in different ways? Are data visualizations common place and do they provide accurate information to FDOT leadership or external stakeholders? Does FDOT provide incentive to innovate with data?

4. Enhancing the Governance Strategy by managing how data sharing is occurring, having terminology standardization, and having data accuracy as key parts of the data governance to manage data consistently across the department.

This task will be ongoing and may require additional meetings and collaboration beyond what is initially anticipated. The following meetings are initially anticipated.

Four (4) in person meetings with stakeholders and CO units to develop goals, objectives, and strategies

Four (4) virtual meetings for data discovery Twelve (12) Bi-weekly Project Status Meetings with Department Task Team Four (4) Project Status Meetings with OIT staff from each of the three areas (12 meetings total)

Deliverables:

Meeting materials designed to facilitate collaboration of the stakeholders in defining the goals, objectives, and strategies

Meeting agendas one week prior to meeting and meetings notes one week following the meeting Task Work Order Schedule and Timeline, updated monthly (6 submittals) Document outlining decisions made during the collaboration meetings

Task 2: Data Catalogue Use Cases

The consultant will coordinate with four (4) offices to begin the collection and documentation of data and processes. The intent is to understand the existing state of data storage and workflows, as well as identify future needs. The four use cases for this task are:

Materials Acceptance and Compliance (MAC) Database Inventory Video drone database needs Implementable Emerging Technology data idea catalogue Civil Integrated Management (CIM) automated GIS processes for active dashboards

This task will require the consultant to work with the Chief Data Officer and 4 offices (Materials, Survey and Mapping, Emerging Technology, and GIS) to document the use cases above and provide solution options for current or future needs.

Deliverables:

Inventory and documentation for most used reporting data in MAC Database Industry scan and tech memo detailing drone database requirements and options Ideas catalogue for data related Emerging Technology ideas Documentation and architecture diagrams for automated GIS processes

Task 3: Strategic Data Framework The consultant will begin to develop a Strategic Data Framework based on collaboration completed in Task 1. The strategic framework will include goals, objectives and strategies for how the Department collects, accesses, uses, and stores data for mission critical activities. This strategy will guide decision-making on what the Department does with all the data and how best to make this data available to the various business units for their use in providing analysis and trends. Components of the Strategic Data Framework will include the following.

Vision for using data to support transportation decision making Goals for data collection, analysis, accessibility, governance, standards for quality, and mechanisms for stakeholder engagement.

Identify priorities for data integration across systems Develop objectives based on the priorities identified Develop strategies to meet the objectives

The consultant will document the current state of the Department’s data management for use in conducting a collaborative strength and opportunity exercise with stakeholders. Strengths and opportunities will be identified for the following.

Proprietary data purchased by the Department Data strategy and governance Data life cycle management Data architecture and integration Data collaboration Data quality management

The strengths and opportunities will be documented in a technical memorandum, tech memo. The goals, objectives, and strategies will be documented in the Strategic Data Framework in a future phase.

Deliverables:

Meeting materials for the strengths and opportunities session Conduct meeting and document strengths and opportunities Tech Memo documenting strengths and opportunities Draft Strategic Data Framework outline

Task 4: General Support The consultant will provide general Chief Data Officer support, as directed by the Department’s task manager, including but not limited to:

Support data and technology meeƟngs, workshops and acƟviƟes, including draŌing presentaƟons, compiling materials, conducƟng research, summarizing meeƟngs, and compleƟng acƟon items.

Coordinate with FDOT applicaƟon services, DBAs, OIT, stakeholders and consultant teams.

Provide addiƟonal technical assistance and guidance, as directed by the Department’s Task

Manager.

Deliverables:

Monthly summaries of the work performed AƩendance at meeƟngs and associated materials for meeƟngs, as needed

C. STAFFING

It is anticipated that approved Consultant staff may be used for specific work assignments in this Task Work Order.

Any additional staff or sub-consultants must be agreed to and approved by the Department Task Manager prior to working on the contract.

D. SCHEDULE

The Consultant agrees to proceed with the work activities found in this Scope of Services upon the issuance and execution of this Task Work Order. The estimate to complete is based upon an eighteen (18) month duration with an option to do a no cost extension if needed. All activities associated with this work order shall be completed by March 19, 2027.

E. REIMBURSEMENT METHOD

The compensation for this Task Work Order shall be the Maximum Limiting Amount Fee Method in accordance with the Consultant agreement. The Consultant shall invoice for services performed on this Task Work Order based on staff hours and average salary per occupational group. An estimate of the work effort, rates, and fees for staffing are shown in Attachment “B” (attached).

F. SUPPLEMENTAL PROVISIONS

1. 508 Compliance

The Rehabilitation Act of 1973 prohibits discrimination on the basis of disability in programs conducted by Federal agencies, in programs receiving Federal financial assistance, in Federal employment, and in the employment practices of Federal contractors. Section 508 now establishes requirements for electronic and information technology developed, maintained, procured, or used by the Federal government. Section 508 requires Federal electronic and information technology to be accessible to people with disabilities, including employees and members of the public. While these standards currently apply to the federal government, it is the direct responsibility of Florida state government agencies and their Web designers and developers to become familiar with these accessibility guidelines and to apply these principles in designing and creating any official State of Florida website. All Florida State Government websites must comply with Section 508 to ensure the widest possible audience easy access to government information.

Therefore, all deliverables related to this Task Work Order that are planned to be shared publicly shall comply with Section 508. The functional performance criteria require that technologies with:

• visual modes also be usable with limited vision and without vision or color perception;

• audible modes also be usable with limited hearing and without hearing;

• speech-based modes for input, control, or operation also be usable without speech;

• manual operation modes also be usable with limited reach and strength and without fine motor control or simultaneous manual operations; and

• have features making its use simpler and easier for people with limited cognitive, language, and learning abilities.

ATTACHMENT "B" - FEE ESTIMATE OF WORK EFFORT AND COST - SUB CONSULTANT

Name of Project: Statewide Professional Survey Consultant: Chief Data Officer Support Consult. Name: HNTB Corporation

County: Central Office Consult. No. 91261-DS-001

FM no.: 440937-1-32-02 Date: 3/19/2025

Contract No.: CAV31 Estimator: Janelle Versnick

SH Salary Average

By Cost By Rate Per

$382.36 $293.47 $259.85 $193.19 $186.49 $118.82 $118.59 $91.35 Activity Activity Task

Task 1: Collaboration Activities 10 25 75 25 75 25 20 4 259 $55,173.30 $213.02

Task 2: Data Catalogue Use Cases 10 25 75 100 50 75 15 4 354 $70,348.35 $198.72

Task 3: Strategic Data Framework 15 50 75 50 50 25 15 4 284 $63,996.40 $225.34

Task 4: General Support 10 25 75 25 100 25 25 4 289 $60,428.50 $209.10

Total Staff Hours 45 125 300 200 275 150 75 16 1,186

Total Staff Cost $17,206.20 $36,683.75 $77,955.00 $38,638.00 $51,284.75 $17,823.00 $8,894.25 $1,461.60 $249,946.55 $210.75

SALARY RELATED COSTS: $249,946.55

Project Planner

Graphic Desisner

Secretary / Clerical Home

Staff Classification Principal Engineer

Chief Computer Programer

Transportation Data Scientist

SUR Survey/

GIS/SUE

Analyst 3

Senior Planner