CN-550000-CAO55-W0110000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

1/1/2027

*Limiting or Estimating/Budgeted Amount.

Distribution:

Consultant Acceptance:

Signature

Michael Lewis, Jimmy Smith, Consultant, FS, PSU A. Goines

President

$350,552.00

$0.00

(name) (title)

Dexter M. Gortemoller, P.E.

$350,552.00

Encumber by Task

Total authorizations to date (including this one):

Departmental Approval:

$245,345.00 Limit

Survey Services (LA 4) $41,066.00 Limit

CS Traffic Operations Minor Design for safety improvements at SR 10A (US90/Mobile Hwy) at Houston Avenue Intersection Improvements in Escambia County. Scope of Services, attached. (F.A.P. No. D325 013 B)

Gortemoller Engineering, Inc.

708 Thomas Drive, Panama City Beach, FL 32408

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$350,552.00

(LS2) Lump sum paid based on % of completion

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

(LA4) Units worked at loaded billing rates in Table 6

(LA5) Actual expenses (for contracts executed after August 2021)

Geotechnical Services (LA 4)

Public Involvement (LA 5)

Basic Services (LS 2)

Limit

Limit

$31,279.00

$32,862.00

$2,017,125.00

(name) (title) Signature

Jason Peters, P.E. Director of Transportation Operations

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

Task Work Order No.:

Contract No.: Payment FM No.:

CAO55 45430113201

Docusign Envelope ID: AF32501C-3BFE-45C1-B357-A03955993C6C

1/15/2025

10/24/2024

SCOPE OF WORK

FDOT District 3 Traffic Operations Safety Consultant Services

SR 10A (US 90/Mobile Hwy) at

Houston Avenue Intersection Improvements

[Escambia County] Section #48020, MP 8.978

Safety Improvement Project

Project Design FPID: 454301-1-32-01 Design Federal Aid Number: D325 013 B

PURPOSE & HISTORY:

The primary intent of this Task Work Order is for the Gortemoller Engineering, Inc. (CONSULTANT) team to design and prepare contract documents for safety improvements at SR 10A (US 90/Mobile Hwy) at Houston Avenue in Escambia County, Florida. Implementation of these improvements is being completed at the request of the Florida Department of Transportation District 3 (DEPARTMENT). The safety improvements were documented in a Memorandum (Safety Study) prepared by Panhandle Engineering & Construction, Inc. dated December 13, 2023. The following improvements were recommended for the subject corridor:

Modify the existing directional median opening at Houston Avenue to a full access opening concurrently with the directionalization of the median opening at Boulder Avenue

Add a full actuated traffic signal at Houston Avenue

SPECIFIC DESIGN CONSIDERATIONS:

All plans and design documents are to be prepared in in English Units and shall be prepared in accordance with the Contract Scope of Services (Contract CAO55), FDOT Standard Plans, FDOT Design Manual (FDM), FDOT Utility Accommodation Manual (UAM), FHWA Highway Safety Manual, and FHWA Manual on Uniform Traffic Control Devices, as applicable.

Per Section 122.1.1 (Design Exceptions and Design Variations) of the January 1, 2024 FDM: “For safety improvement projects developed to solely address documented safety problems, only the elements identified under the scope of work for the safety improvement project are subject to these approval processes. Existing non-compliant features within the limits of a safety improvement project do not require approval to remain if the project does not create a non-compliant condition. For these projects, all Design Variations and Design Exceptions applicable to the project scope must be approved prior to the beginning of the design phase.”

Through coordination with the DEPARTMENT or as initially documented on the DEPARTMENT’s ProjectSuite web application, the following design aspects were considered:

Community Awareness Plan Level: 2 with a Public Meeting

Methods of Project Delivery: Class 1, Tallahassee Let

One set of plans will be developed as part of this project which will include roadway plans, signing and pavement markings plans and signalization plans.

DELIVERABLES:

Based upon coordination with the DEPARTMENT, formal plans submittals by the CONSULTANT will be in accordance with the Contract Scope of Services and will occur for:

Phase II Plans

Phase IV Plans

Final (signed and sealed) Plans

Phase II Plans will be provided to the FDOT’s Area Utility Manager to request the applicable Utility Agency Owners (UAOs) to mark their existing or proposed facilities on the plans.

Additional informal submittals or documents related to surveying or other investigational efforts such as geotechnical or structural will also be completed as required. The DEPARTMENT will complete the utility coordination efforts for this project, based upon information provided by the

CONSULTANT.

INITIAL DESIGN SCHEDULE:

The initial design schedule for this project follows the dates in the ProjectSuite web application and includes the following tasks:

o Notice to Proceed o Community Awareness Plan o Survey Completion o Phase II Plans Submittal o Utility Design Meeting o Public Information Meeting o Phase IV Plans Submittal o Production Date o PS&E Reviews o Transmit Package to Central Office o Letting Date

SUMMARY OF INCLUDED TASKS:

Task A Project General and Common Tasks Task B Roadway Analysis & Plans Task C Drainage Analysis & Plans Task D Utility Coordination Task E Public Involvement Task F Signing and Pavement Markings Analysis & Plans Task G Signalization Analysis & Plans Task H Structures

Task I Project Survey Task J Geotechnical Analysis Task K Contract Documents

DESCRIPTION OF TASKS:

Task A: Project General and Common Tasks

Work performed under this task will involve contract maintenance efforts and coordinating design elements and plans review submittals with the Department Project Manager, District Safety Manager and the District Design Office, and FDOT Area Utility Manager. Two field reviews will be conducted; one initial review and one prior to the Final Plans submittal. The initial field review will be to evaluate existing field conditions and initial design elements. The second field review will be to evaluate constructability and identify changed field conditions. A Specifications Package for the project will also be developed for the proposed improvements.

This task also includes public involvement efforts. This TWO is scoped as a Level 2 CAP with a public meeting. Public involvement efforts will consist of development and maintenance of a Community Awareness Plan, providing plans to the local government’s elected and appointed officials for review and comment at phase submittals, preparing a Virtual Project Update (VPU) and Hybrid Public Meeting (HPM), and mailing property owner postcards.

Task B: Roadway Analysis & Plans

Work performed under this task will include design and preparation of contract plans and documents for the intersection improvements at the intersection of SR 10A (US 90/Mobile Hwy) at Houston Avenue. The improvements will consist of the modification of the existing directional median opening at Houston Avenue to a full access opening concurrently with the directionalization of the median opening at Boulder Avenue as well as the addition of a fully actuated traffic signal at Houston Avenue.

Task C: Drainage Analysis & Plans

Work performed under this task will consist of designing minor draining modifications to accommodate roadway changes to the intersection of SR 10A (US 90/Mobile Hwy) at Houston Avenue. These drainage modifications are assumed to be limited to the intersection. The design will evaluate and check that the proposed improvements accommodate the flow and maintain existing drainage patterns. Documentation of this analysis will be provided.

Task D: Utility Coordination

Efforts performed related to this task will include coordination with the District Utility Coordinator to obtain information on existing utilities from local utility agency owners, identify potential utility conflicts, and assist with work schedules for any relocates if needed, as related to the intersection improvements. Attendance at the Utility Coordination Meeting is planned. This task also includes the development and maintenance of a Utility Conflict Matrix as related to the roadway improvements. Any SUE will be provided by the DEPARTMENT.

Task E: Public Involvement

Work performed under this task will include the following public involvement services:

1. Prepare Community Awareness Plan including identify Elected/Appointed Officials and Stakeholders. Identify issues how information will be disseminated and how to gather information from the public.

2. Prepare and maintain notification letters to elected and public officials during plans production.

3. Prepare new mailing list for property owners, prepare new elected officials email blast list and update email blast list during Phase I, Phase II, and Phase III. Update email blast list for VPU/HPM notifications as needed.

4. Prepare Driveway Modification letter and property owner list.

5. Prepare newsletter for elected officials, public officials, property owners, and interested parties.

6. Prepare Typical Section and Project Plan Exhibits for meetings.

7. Prepare HPM PowerPoint presentation, produce voiceover and video for GoToWebinar, provide GoToWebinar Use training and dry runs. Set up GoToWebinar Registration, send weekly/daily registration reports.

8. Create VPU and HPM PI products (fact sheet, letter, postcard, press release, comment form, newspaper & FAR ads, Welcome, Title VI, and Contact Us Boards, sign-in sheet, nametags, handout). Support VPU launch.

9. Provide staff to attend Hybrid Public Meeting, Virtual Public Update. Provide four staff to host GoToWebinar (two in-person support and two off-site hosts). Prepare GoToWebinar recording, attendace reports and analytics reports after meeting.

10. Provide Support for presentation to FL-AL TPO.

11. Create web page guidance and prepare information and documents for project web page development and updates for VPU/HPM (8 hrs.), coordinate and support VPU/HPM products for upload to storymaps.arcgis.

Task F: Signing and Pavement Markings Analysis & Plans

Work performed under this task includes analyzing and preparing Signing and Pavement Marking plans, included in the roadway plans, for the changes to the intersection and the modification of the median openings at Houston Avenue and Boulder Avenue. A field review will be conducted to review and verify the constructability of the proposed improvements.

Task G: Signalization Analysis & Plans

Work performed under this task includes analyzing and preparing Signalization plans for the addition of the fully actuated traffic signal at Houston Avenue. A field review will be conducted to review and verify the constructability of the proposed improvements.

Task H: Structures

Work performed under this task will include the following:

1.The addition of three mast arms at Houston Avenue.

Other structural scope items include two field reviews, coordination, and QA/QC meetings.

Task I: Project Survey

To support the design and construction of the subject improvements, survey for the project will include limited DTM. The following additional survey efforts are planned:

1. Recover previous horizontal control from database 4063221 and set additional secondary control as needed for project. Rotate and translate previous database to 83/11 datum.

Prepare information for Control Sheets.

2. Recover previous vertical control from database 4063221 and set additional secondary control as needed for project. Prepare information for Control Sheets.

3. Use Alignment out of Database 4063221 - Do not stake in field

4. Use References out of Database 4063221 – Do not stake in field.

5. Develop a Full DTM for a portion of SR 10A at Houston Avenue Intersection and at

Boulder Avenue Intersection from R/W to R/W as outlined in the provided KMZ.

6. Check X-Sections through project routes to D3 specifications.

7. Record utility designations based on 811 SSOCOF Design Ticket. Provided by the

DEPARTMENT. SUE provided by the DEPARTMENT.

8. Locate wetland lines as flagged by environmental consultant.

9. Provide Maintenance of Traffic for survey efforts.

10. Additional time for mobilization.

11. Provide QA/QC efforts in the field and as related to the final survey documents.

12. Provide coordination and submit survey data as required by the DEPARTMENT.

Task J: Geotechnical Analysis

Work performed under this task will involve the following geotechnical investigation:

1. Underground Utility Locates –

a. Boring locations will be marked and underground utilities located by contacting Sunshine State One Call of Florida.

2. Field Testing for Roadway –

a. For milling of the intersection, two (2) asphalt cores with base depth check will be performed within the roadway. In the center concrete median, one (1) concrete core has also been included.

i. It is assumed that limited MOT will be required, if so it will be placed in general accordance with FDOT Standard Plans Index 102-613, Multilane Roadway, Lane Closures, or 102-615, Multilane Roadway, Intersection Work.

b. Borings will be performed at intervals of 100’ throughout the proposed improvements;

one (1) stake boring, one (1) hand auger boring, and one (1) SPT boring proposed.

3. Field Testing for Mast Arms –

a. At three quadrants of the intersection, one (1) standard penetration boring will be performed to a depth of 30’ below the existing ground surface for the mast arm signal poles.

i. It is assumed that limited MOT will be required, if so it will be placed in general accordance with FDOT Standard Plans Index 102-602, Two-Lane Roadway, Shoulder Work Between 2’ and 15’ from the Traveled Way.

4. Laboratory Testing – Soil samples will be collected at standard intervals from the hand auger borings and sent to the laboratory for additional testing. Laboratory testing will include visual classification of the soil samples in general accordance with AASHTO. Laboratory testing may also include limited classification tests such as Atterberg Limits, organic contents, moisture contents, particle size analysis (no hydrometer).

5. Engineering Evaluation & Report – An engineering report for the mast arms will be submitted along with soil profile sheets.

Task K: Contract Documents

Work performed under this task will involve preparing construction plans to install the subject improvements. The contract plans are anticipated to include the following:

1. Key Sheets

2. Signature Sheet

3. Estimated Quantities Report

4. Summary of Quantities

5. Typical Section and Details

6. General Notes

7. Roadway Plan Sheet(s)

8. Roadway Soil Survey

9. Drainage Structure Sheet(s)

10. Cross Sections

11. Temporary Traffic Control Sheet(s)

12. Project Network Control Sheet

13. Utility Verification Sheet

14. Utility Adjustments

15. Signing and Pavement Marking Plan/Detail Sheet(s)

16. Signalization Plan/Detail Sheet(s)

17. Lighting Key Sheet (JPA for FPL)

18. Lighting Plan/Detail Sheets (JPA for FPL)

19. Pole Data, Legend and Criteria (JPA for FPL)

Post Design Services

Post design services for this project shall be accounted for under a separate Task Work Order.

SUBCONSULTANTS:

In addition to Gortemoller Engineering, Inc. (prime consultant), subconsultants to be utilized for this task work order are:

A. Snelgrove Surveying and Mapping, Inc. (Surveying) B. Anevay, Inc. (Geotechnical Analysis) C. Florida Bridge and Transportation, Inc. (Structural Analysis) D. Carpe Diem Community Solutions, Inc. (Public Involvement)

SUBCONSULTANTS: