CN-550000-CAO55-W0100000.pdf

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

TASK WORK ORDER FOR PROFESSIONAL SERVICES

375-030-25

PROCUREMENT

08/21

Consultant:

Address:

Date:

7/1/2027

*Limiting or Estimating/Budgeted Amount.

Distribution:

Task Work Order No.:

Contract No.: Payment FM No.:

CAO55 45490813201

Limit

Limit

$48,123.00

$32,772.00

$1,666,573.00

(name) (title) Signature

Jason Peters, P.E. Director of Transportation Operations

Other Notes:

An independent assessment of the staff hours and quantities for the proposed services has been performed, and found to be fair, reasonable, and competitive.

(LS2) Lump sum paid based on % of completion

(LA4) Units worked at loaded billing rates in Table 6

Page 1 Total

Page 2 thru 6 Subtotal

Total

(LA4) Units worked at loaded billing rates in Table 6

(LA5) Actual expenses (for contracts executed after August 2021)

Geotechnical Services (LA 4)

Public Involvement (LA 5)

Basic Services (LS 2)

Gortemoller Engineering, Inc.

708 Thomas Drive, Panama City Beach, FL 32408

(To be entered upon execution of T.W.O.)

Brief Task Description:

In accordance with the above referenced contract, you are authorized to perform the tasks detailed in attached Exhibit A (Scope of Services).

Compensation elements are as follows:

Element Description Amount Estimate/LimitMethod of Compensation

The total amount or the limiting amount of the compensation will be:

All services required under this Task Work Order will be completed on or before:

$396,429.00

$259,560.00 Limit

Survey Services (LA 4) $55,974.00 Limit

CS Traffic Operations Minor Design for safety improvements at SR 95 (US 29) at CR 196 (Barrineau Park Road) Intersection Improvements in Escambia County. Scope of Services, attached. (F.A.P. No. D325 016 B)

Signature

Michael Lewis, Jimmy Smith, Consultant, FS, PSU A. Goines

President

$396,429.00

$0.00

(name) (title)

Dexter M. Gortemoller, P.E.

$396,429.00

Encumber by Task

Total authorizations to date (including this one):

Departmental Approval:

Consultant Acceptance:

Docusign Envelope ID: AF32501C-3BFE-45C1-B357-A03955993C6C

1/15/2025

10/24/2024

SCOPE OF WORK

FDOT District 3 Traffic Operations Safety Consultant Services

SR 95 (US 29) at CR 196 (Barrineau Park

Road) Intersection Improvements [Escambia County] Section #48040, MP 20.051 Safety Improvement Project

Project Design FPID: 454908-1-32-01 Design Federal Aid Number: D325 016 B

PURPOSE & HISTORY:

The primary intent of this Task Work Order is for the Gortemoller Engineering, Inc. (CONSULTANT) team to design and prepare contract documents for safety improvements at SR 95 (US 29) at CR 196 (Barrineau Park Road) in Escambia County, Florida. Implementation of these improvements is being completed at the request of the Florida Department of Transportation District 3 (DEPARTMENT). The safety improvements were documented in a Memorandum (Safety Study) prepared by HDR Engineering, Inc. dated June 2024. The following improvements were recommended for the subject corridor:

Add an Unsignalized RCUT intersection.

Install advanced warning signs before the U-turn locations with flashing beacons and retroreflective sheeting on signposts.

SPECIFIC DESIGN CONSIDERATIONS:

All plans and design documents are to be prepared in in English Units and shall be prepared in accordance with the Contract Scope of Services (Contract CAO55), FDOT Standard Plans, FDOT Design Manual (FDM), FDOT Utility Accommodation Manual (UAM), FHWA Highway Safety Manual, and FHWA Manual on Uniform Traffic Control Devices, as applicable.

Per Section 122.1.1 (Design Exceptions and Design Variations) of the January 1, 2024 FDM: “For safety improvement projects developed to solely address documented safety problems, only the elements identified under the scope of work for the safety improvement project are subject to these approval processes. Existing non-compliant features within the limits of a safety improvement project do not require approval to remain if the project does not create a non-compliant condition. For these projects, all Design Variations and Design Exceptions applicable to the project scope must be approved prior to the beginning of the design phase.”

Through coordination with the DEPARTMENT or as initially documented on the DEPARTMENT’s ProjectSuite web application, the following design aspects were considered:

Community Awareness Plan Level: 2 with a Public Meeting

Methods of Project Delivery: Class 1, Tallahassee Let

One set of plans will be developed as part of this project which will include roadway plans and signing and pavement markings plans.

DELIVERABLES:

Based upon coordination with the DEPARTMENT, formal plans submittals by the CONSULTANT will be in accordance with the Contract Scope of Services and will occur for:

Phase II Plans

Phase IV Plans

Final (signed and sealed) Plans

Phase II Plans will be provided to the FDOT’s Area Utility Manager to request the applicable Utility Agency Owners (UAOs) to mark their existing or proposed facilities on the plans.

Additional informal submittals or documents related to surveying or other investigational efforts such as geotechnical or structural will also be completed as required. The DEPARTMENT will complete the utility coordination efforts for this project, based upon information provided by the

CONSULTANT.

INITIAL DESIGN SCHEDULE:

The initial design schedule for this project follows the dates in the ProjectSuite web application and includes the following tasks:

o Notice to Proceed o Community Awareness Plan o Survey Completion o Phase II Plans Submittal o Utility Design Meeting o Public Information Meeting o Phase IV Plans Submittal o Production Date o PS&E Reviews o Transmit Package to Central Office o Letting Date: 7/28/2027

SUMMARY OF INCLUDED TASKS:

Task A Project General and Common Tasks Task B Roadway Analysis & Plans Task C Drainage Analysis & Plans Task D Utility Coordination Task E Public Involvement Task F Environmental Permitting Task G Signing and Pavement Markings Analysis & Plans Task H Project Survey Task I Geotechnical Analysis

Task J Contract Documents

DESCRIPTION OF TASKS:

Task A: Project General and Common Tasks

Work performed under this task will involve contract maintenance efforts and coordinating design elements and plans review submittals with the Department Project Manager, District Safety Manager and the District Design Office, and FDOT Area Utility Manager. Two field reviews will be conducted; one initial review and one prior to the Final Plans submittal. The initial field review will be to evaluate existing field conditions and initial design elements. The second field review will be to evaluate constructability and identify changed field conditions. A Specifications Package for the project will also be developed for the proposed improvements.

This task also includes public involvement efforts. This TWO is scoped as a Level 2 CAP with a public meeting. Public involvement efforts will consist of development and maintenance of a Community Awareness Plan, providing plans to the local government’s elected and appointed officials for review and comment at phase submittals, preparing a Virtual Project Update (VPU) and Hybrid Public Meeting (HPM), and mailing property owner postcards.

Task B: Roadway Analysis & Plans

Work performed under this task will include design and preparation of contract plans and documents for the intersection improvements at the intersection of SR 95 (US 29) at CR 196 (Barrineau Park Road). The improvements will consist of the addition of an unsignalized RCUT intersection and installation of advanced warning signs before the U-turn locations with flashing beacons and retroreflective sheeting on signposts.

Task C: Drainage Analysis & Plans

Work performed under this task will consist of designing minor draining modifications to accommodate roadway changes to the intersection of SR 95 (US 29) at CR 196 (Barrineau Park Road). These drainage modifications are assumed to be limited to the intersection. The design will evaluate and check that the proposed improvements accommodate the flow and maintain existing drainage patterns. Documentation of this analysis will be provided.

Task D: Utility Coordination

Efforts performed related to this task will include coordination with the District Utility Coordinator to obtain information on existing utilities from local utility agency owners, identify potential utility conflicts, and assist with work schedules for any relocates if needed, as related to the signing improvements. Attendance at the Utility Coordination Meeting is planned. This task also includes the development and maintenance of a Utility Conflict Matrix as related to the roadway improvements. Any SUE will be provided by the DEPARTMENT.

Task E: Public Involvement

Work performed under this task will include the following public involvement services:

1. Prepare Community Awareness Plan including identify Elected/Appointed Officials and Stakeholders. Identify issues how information will be disseminated and how to gather information from the public.

2. Prepare and maintain notification letters to elected and public officials during plans production.

3. Prepare new mailing list for property owners, prepare new elected officials email blast list and update email blast list during Phase I, Phase II, and Phase III. Update email blast list for VPU/HPM notifications as needed.

4. Prepare Driveway Modification letter and property owner list.

5. Prepare newsletter for elected officials, public officials, property owners, and interested parties.

6. Prepare Typical Section and Project Plan Exhibits for meetings.

7. Prepare HPM PowerPoint presentation, produce voiceover and video for

GoToWebinar, provide GoToWebinar Use training and dry runs. Set up GoToWebinar Registration, send weekly/daily registration reports.

8. Create VPU and HPM PI products (fact sheet, letter, postcard, press release, comment form, newspaper & FAR ads, Welcome, Title VI, and Contact Us Boards, sign-in sheet, nametags, handout). Support VPU launch.

9. Provide staff to attend Hybrid Public Meeting, Virtual Public Update. Provide four staff to host GoToWebinar (two in-person support and two off-site hosts). Prepare GoToWebinar recording, attendace reports and analytics reports after meeting.

10. Provide Support for presentation to FL-AL TPO.

11. Create web page guidance and prepare information and documents for project web page development and updates for VPU/HPM (8 hrs.), coordinate and support VPU/HPM products for upload to storymaps.arcgis.

Task F: Environmental Permitting

Work performed under this task will include the following environmental services:

1. Preliminary project research of site conditions and permit needs.

2. Delineate and evaluate wetland for jurisdiction.

3. Coordinate with FDOT on the attainment of NWFWMD Permit Exemption.

4. Development of figures and supporting materials for exemption.

Task G: Signing and Pavement Markings Analysis & Plans

Work performed under this task includes analyzing and preparing Signing and Pavement Marking plans, included in the roadway plans, for the changes to the intersection as well as the addition of the unsignalized RCUT intersection. A field review will be conducted to review and verify the constructability of the proposed improvements.

Task H: Project Survey

To support the design and construction of the subject improvements, survey for the project will include limited DTM. The following additional survey efforts are planned:

1. Recover previous project 4377461 horizontal control and set secondary control as needed for project. Verify control point positions are still good.

2. Recover previous project 4377461 vertical control and set secondary control as needed for project. Preform check level run between control points on site.

3. Prepare information for Control Sheets.

4. Use Alignment out of Database 437746 - Do not stake in field

5. Use References out of Database 437746.

6. Develop a DTM for portion of SR 95 and Barrineau Park Road from R/W to R/W as outlined.

7. Record utility designations based on 811 SSOCOF Design Ticket. Provided by the

DEPARTMENT. SUE provided by the DEPARTMENT.

8. Locate wetland lines as flagged by environmental consultant.

9. Provide office support to process the field survey data collected.

10. Provide Maintenance of Traffic for survey efforts.

11. Provide QA/QC efforts in the field and as related to the final survey documents.

12. Provide coordination and submit survey data as required by the DEPARTMENT.

Task I: Geotechnical Analysis

Work performed under this task will involve the following geotechnical investigation:

1. Underground Utility Locates –

a. Boring locations will be marked, and underground utilities located by contacting Sunshine State One Call of Florida.

2. Field Testing –

a. Hand auger borings will be performed at intervals of 100’ throughout the proposed widening; 55 hand auger borings proposed. When possible, hand auger borings will be extended to a depth of 5’ below the existing ground surface.

b. It is assumed twelve (12) 100lb bulk samples will be collected and LBR’s will be performed on the collected samples.

c. For the proposed cross drain extension and section of ditch piping, six (6) direct push borings to a depth of 10’ below the existing ground surface will be performed. These will be completed with an AMS Power Probe with DT22 tooling.

i. If MOT is required, it will be placed in general accordance with FDOT Standard Plans Index 102-602, Two-Lane Roadway, Shoulder Work Between 2’ and 15’ from the Traveled Way.

3. Laboratory Testing – Soil samples will be collected at standard intervals from the hand auger borings and sent to the laboratory for additional testing. Laboratory testing will include visual classification of the soil samples in general accordance with AASHTO. Laboratory testing may also include limited classification tests such as Atterberg Limits, organic contents, moisture contents, particle size analysis (no hydrometer). LBR tests will also be performed on the collected bulk samples.

4. Engineering Evaluation & Report – An engineering report will be submitted along with soil profile sheets and a design LBR.

Task J: Contract Documents

Work performed under this task will involve preparing construction plans to install the subject improvements. The contract plans are anticipated to include the following:

1. Key Sheets

2. Signature Sheet

3. Estimated Quantities Report

4. Summary of Quantities

5. Typical Section and Details

6. General Notes

7. Roadway Plan Sheet(s)

8. Roadway Soil Survey

9. Drainage Structure Sheet(s)

10. Cross Sections

11. Temporary Traffic Control Sheet(s)

12. Project Network Control Sheet

13. Utility Verification Sheet

14. Utility Adjustments

15. Signing and Pavement Marking Plan/Detail Sheet(s)

16. Pole Data, Legend and Criteria

Post Design Services

Post design services for this project shall be accounted for under a separate Task Work Order.

SUBCONSULTANTS:

In addition to Gortemoller Engineering, Inc. (prime consultant), subconsultants to be utilized for this task work order are:

A. Snelgrove Surveying and Mapping, Inc. (Surveying) B. Anevay, Inc. (Geotechnical Analysis) C. Ecological Resource Consultants, Inc. (Environmental Permitting) D. Carpe Diem Community Solutions, Inc. (Public Involvement)

SUBCONSULTANTS: