CN-370000-GC888-T5.pdf

ATTACHMENT C

DEP Contract No. GC888, Attachment C, Page 1 of 4

TASK ASSIGNMENT NOTIFICATION FORM

DEP Agreement Number: GC888 Task Assignment #: GC888-05

Local Program Name: Alachua Board of County Commissioners

LP Contract Manager: Ted Goodman Phone #: (352) 264-6843

DEP Contract Manager: David G. Warfel Phone #: (850) 245-8891

Task Description: (use additional pages if necessary)

See attached .

Deliverables: See Attachment A, Paragraphs A, B, C and E.

Task Assignment Type Amount not to Exceed

Fixed Cost: $ 949,443.60 Task Performance Period July 1, 2020 to June 30, 2021

Total Task Assignment Value: $ 949,443.60

Organization Code E.O. Object Code Module Category Fiscal Year GAA Line Item # Budget Representative Approval

37450401002 JN 131545 4713 104138 00 GAA TBD

DEP Contract Manager Date

Cost Center Administrator Date

Program Administrator Date

Division Director Date

Deputy Secretary Date

Secretary Date

Contractor Representative Date

6/16/2020

David G. Warfel Digitally signed by David G. Warfel Date: 2020.06.18 14:58:56 -04'00'

Susan Fields Digitally signed by Susan Fields Date: 2020.06.18 15:37:25 -04'00'

Natasha Lampkin Digitally signed by Natasha Lampkin Date: 2020.06.18 16:31:19 -04'00'

Tim J. Bahr Digitally signed by Tim J. Bahr Date: 2020.06.29 16:31:08 -04'00'

John Truitt Digitally signed by John Truitt Date: 2020.06.29 17:08:55 -04'00'

Justin Wolfe Digitally signed by Justin Wolfe Date: 2020.07.02 11:19:39 -04'00'

Ted A. Goodman, P.G.

Digitally signed by Ted A. Goodman, P.G.

DN: cn=Ted A. Goodman, P.G., o=Alachua County Environmental Protection, ou, email=tgoodman@alachuacounty.us, c=US Date: 2020.06.16 09:13:24 -04'00'

Monica J. Brady Digitally signed by Monica J. Brady Date: 2020.06.29 15:18:55 -04'00'

Brady_MJ Typewritten Text

Brady_MJ Line

DEP Contract No. GC888, Attachment C, Page 2 of 4

Task Assignment No. 5 (07/01/2020 – 06/30/2021) A. Tasks

Local Program performs all work as specified in Attachment A of the Contract GC888.

B. Performance Measures

Department Contract Manager shall review deliverable documentation to ensure that work has been performed as specified in the Scope. The Department Contract Manager will notify the Local Program of acceptance or any deficiencies in the work and/or deliverables. The Local Program will be given an opportunity to remedy deficiencies at no additional cost to the Department. In addition, the Department Contract Manager will perform a detailed performance analysis to determine retainage release on a monthly basis, per Paragraph D below.

C. Compensation

Fixed costs include all expenses associated with vehicle operation and maintenance, lease, or rental (including vehicle maintenance cost for field visits and operation and maintenance (O&M) inspections; all travel costs associated with Department training and/or meetings with Department representative(s) within Florida) all costs for staffing, including salaries, fringe benefits, rent, utilities, any overhead and indirect expenses; general administrative expenses and all other costs related to the performance of the work specified in the Attachment A of the Contract and this Task Assignment.

1. Level of Effort.

If the Local Program has been assigned more than one site (discharge) at a source property, the Local Program will only be compensated for the site with the highest level of effort.

Retainage will be withheld as specified in Paragraph D for the following activities:

a. The Local Program will be compensated at a rate of $2,680.00 per source property per year in planning phase

(site assessment (SA), including interim source removal, and remedial action plan (RAP)).

b. Remediation phase (remedial action construction (RAC), operation and maintenance (O&M) and source removal (SR)); because more effort is expected and required in managing sites in these phases, source properties with sites in remediation phase will be compensated at a rate of $5,360.00 per year for the first two

(2) years after a RAP Approval Order, UIC Approval Order, or County-issued approval letter, if no Order is required, is issued for a Level 1 or Level 2 RAP or a Level 4 Limited Scope RAP or RAP Modification Plan (as defined in Attachment B of the Contract), and $ 2,680.00 after the first two (2) years. For a Level 1, 2 or 3 Limited Scope RAP or RAP Modification Plan (as defined in Attachment B of the Contract) the source property will be compensated at a rate of $5,360.00 for one (1) year after a RAP Approval Order, UIC Approval Order or County-issued approval letter if no Order is required, is issued, and $ 2,680.00 for subsequent years. This includes SRs (not interim source removals under SA) which will be paid at $ 5,360.00 for one (1) year and $ 2,680.00 for subsequent years.

c. Sites in monitoring phase (natural attenuation monitoring (NAM), post active remediation monitoring (PARM), long term natural attenuation monitoring (LTNAM), and well abandonment for site closure (WASC)); because minimal effort is expected and required for sites in this phase, the Local Program will be compensated at a rate of $1,608.00 per year.

d. Non-Program and Voluntary Cleanup sites: The Local Program will be compensated at 75% of the level of effort cost as described above.

Retainage will not be withheld for the following activities:

a. Sites that are low score assessments (LSAs): for LSA sites, the Local Program will receive a one-time payment of $1,608.00 per source property once the first LSA purchase order is issued.

DEP Contract No. GC888, Attachment C, Page 3 of 4

b. Once an LSA is complete, and if the Local Program determines that the site may qualify for conditional closure without remediation, either because a Conditional Closure Application or a No Further Action Proposal with Conditions has been submitted, the site may be paid at a rate of $2,680.00 on an annual basis until the Conditional Site Rehabilitation Completion Order or LSSI No Further Action Order is issued, or it is determined that conditional closure is not achievable without remediation.

2. Performance Incentives

a. In order to encourage more efficient site cleanup, and in addition to the fixed cost payments, the Local

Program shall be paid an additional target payment of $1,000.00, when the following is completed at a site:

i. A Site Rehabilitation Completion Order (SRCO) per Chapter 62-780.680, F.A.C., or Low Score Site

Initiative No Further Action Approval Order per Section 376.3071(12), F.S., is issued, but only if the order is submitted to the Department within 60 days of the approval of the no further action proposal or well abandonment report, whichever is later. The number of discharges listed in a SRCO should correspond with the number of discharges listed in the no further action proposal. For example, if multiple discharges were proposed for no further action in a report, only one SRCO shall be submitted.

b. 5% PERFORMANCE INCENTIVE PAYMENT MAXIMUM -The maximum amount that can be paid annually is 5% of the total non-LSA source property compensation amount, even if more performance incentives are met. Performance incentives must be billed for on the invoice for the month they are achieved.

3. Cost reimbursement: No cost reimbursement will be made under this Task Assignment.

D. Financial Consequences

No payment will be made for unsatisfactory work. In addition, retainage will be withheld in the amount of 5% of 1/12 of the total non-LSA source property compensation.

Retainage

1. 5% of 1/12 of total non-LSA source property compensation will be withheld as retainage each month.

2. Based on the level to which performance measures are met, up to eighty percent (80%) of the retainage will be released the month after the invoice is submitted. Performance for purposes of obtaining the eighty percent (80%) retainage is based on the following four (4) performance measures:

a. Performance Measure 1: Turnaround times for deliverable reviews – Percentage of deliverable reviews that met turnaround times (Attachment T of Contract) will be self-reported in the monthly invoice and a percentage of those will be verified by the Department;

b. Performance Measure 2: Turnaround times for requests for change – Percentage of requests for change that met turnaround times will be self-reported in the monthly invoice and a percentage of those will be verified by the Department;

c. Performance Measure 3: Data entry correctly and timely completed in the Storage Tank Contamination Monitoring (STCM) database – based on a review by the Department of a percentage of documents reported on the invoice and correctly and timely updated in STCM (Paragraphs A.1.a., A.1.e, A.1.i., and A.1.l. of Attachment A). The overall percentage of data correctly and timely updated or entered in STCM will be extrapolated from the Department’s review; and

d. Performance Measure 4: Document correctly and timely inserted into OCULUS – based on a review by the Department of a percentage of documents reported on the invoice and correctly and timely inserted into STCM (Paragraphs A.1.e., A.1.f, A.1.g.iii, A.1.h, A.1.i., and A.1.m. of Attachment A). The overall percentage will be extrapolated from the Department’s review.

3. Performance Measures: Monthly Retainage Release Schedule

DEP Contract No. GC888, Attachment C, Page 4 of 4

a. The percentage calculated for each of the above four performance metrics will be averaged, and that average will be used to determine how much retainage will be released;

b. If the average of the four monthly performance metrics is 90% or above, then 80% of withheld retainage will be released the following month;

c. If the average of the four monthly performance metrics is at least 80%, but less than 90%, then 60% of withheld retainage will be released the following month and 20% of the withheld retainage will be forfeited.

d. If the average of the four monthly performance metrics is at least 70%, but less than 80%, then 40% of withheld retainage will be released the following month and 40% of the withheld retainage will be forfeited.

e. If the average of the four monthly performance metrics is below 70%, then 0% of the withheld retainage will be released the following month and 80% of the withheld retainage will be forfeited.

4. The remaining twenty percent (20%) of retainage will be withheld from each monthly payment and shall be released at the end of the Task Assignment if 98% of all assigned source properties were visited or inspected during the fiscal year pursuant to Paragraph A.1.g of Attachment A of the Contract, based on self-reporting by the Local Program and a percentage of those will be verified by the Department. See attached List of Source Properties Requiring Inspection in FY 20/21 for list of source properties that are assigned to be visited inspected.

Failure to meet the 98% target shall result in forfeiture of this retainage.

E. Budget Summary

The total Task Assignment (TA) amount for TA #5 of DEP Contract No. GC888 is $949,443.60. The Local Program will be paid an annual fixed cost base rate of $904,232.00 for petroleum cleanup site management, $904,232.00 of which will be for petroleum cleanup site management of 395 non-Low Score Assessment (LSA) source properties.

Additional funds are considered in this Task Assignment for compensation associated with the completion of Performance Incentives (see Paragraph C.2., above). However, the actual payment amount may be more or less than the Task Assignment amount, based on the Local Program’s performance.

1. Payments for each month can range from 95% to 104% of 1/12 of the total non-LSA source property compensation amount, plus LSA costs (per Paragraph C.1.e above). An additional 1% of 1/12 of the total non- LSA source property compensation amount could be paid at the end of the Task Assignment.

2. SRCOs that are issued do not reduce the total non-LSA source property compensation amount for this Task Assignment.

3. If an additional number of source properties (increase of 5% or 15 sites, whichever is greater) are assigned to the

Local Program during a Task Assignment period, a Task Assignment Change Order may be issued to provide compensation for the increased number of source properties if the Local Program makes a written request.

List of Source Properties Requiring Inspection in FY 20/21

*Note - Per TA Attachment A Section A.1.g.i: "If a site will receive a site rehabilitation completion Order (SRCO) or if a low-score assessment (LSA) will be generally characterized for risk within the first two months of the fiscal year, a field visit or O&M inspection will not be required"

018500021 018518310 019047101 019700048 388510521 429602603 648517342 648517478 648517482 648517553 648517573 648622780 128503454 389201704 428518799 429200474 429202398 638517147 638519168 648517346 648517440 648732793 648736744 648736745 018500185 018500202 018500203 018500303 019045743 019046797 108503254 128521039 428511144 428511255 648517481 648517485 648517621 648622683 108503249 128503438 128503489 129810785 428518866 548515707 638731602 648517258 648517374 648517601 648622764 648631447 018521964 048518946 428511105

648517186 648736522 018626841 648517691 048500805 109201645 638517149 639807182 018500050 128503369 128519095 128519207 129101855 428511002 428511030 428511076 428511134 428511260 429502718 548515751 648517312 648517669 548515788 018500054 018500217 018626866 018732153 018945109 108503301 128519071 428511342 548515773 548515815 638519167 648517543 648517583 648631440 649101530 648517580 018500227 018735816 388510609 429101718 108519274 128519196 428511139 429064010 429103388 548515749 548630886 648517299 648517522 648622665

648622691 648622820 108503302 108944849 428622648 018518937 108628103 128519197 188732128 389201812 648517368 648517424 648517745 648732022 649813794 018500212 048518914 108519273 388520375 428520005 428630406 429100180 548515818 549102259 648517309 648517552 648517582 648517739 648622677 648622822 648841506 649046635 018500199 128503381 188840938 428511013 428840781 648517334 018629397 108503241 108734733 129200784 428511331 429200524 648517702 648731873 648734977 648735943 018500028 018500047 018500048 018500090 018500114

018500223 018500248 018731866 019047108 188732129 548842107 648517429 648517540 648731586 048500813 048518936 108503223 108519270 108628090 388510578 389700713 428511081 428511245 428511281 428511312 428511341 428630455 428944331 548515718 548515831 548630901 549103247 549810116 638838183 639400311 648517220 648517252 648517439 649300558 018500146 018500245 018518259 018518299 018520321 018732506 048500780 048500803 048500816 048518917 108733512 128503421 128519086 128626702 128841154 428511102 548515754 548515764 639202439

648517673 648622675 649046685 649202784 018500126 048837768 108626901 428511136 428840536 648517690 648517751 648517752 648622856 019201248 019801195 428521702 638517150 648517555 108503234 429200127 548515742 648517435 648517536 018500004 018518079 018518145 048500807 048518914 108519254 108521070 109600655 128503478 428511054 428511309 428511346 428511357 429502681 548515761 648517403 648517442 648517641 648622720 648622863 018500036 018500171 048842071 129805498 388510491 388510497 428511075 428511119 428511214 428630395

List of Source Properties Requiring Inspection in FY 20/21

*Note - Per TA Attachment A Section A.1.g.i: "If a site will receive a site rehabilitation completion Order (SRCO) or if a low-score assessment (LSA) will be generally characterized for risk within the first two months of the fiscal year, a field visit or O&M inspection will not be required"

428943080 548520992 548630898 549801463 648517291 018626856 108736221 188519049 429100833 648517749 018500112 018943968 018945108 019046985 019201842 129802464 428511187 428622219 428736447 429101716 429200732 429201177 108521252 649807058 018500222 018500252 018840108 428511390 428622725 018500016 018500314 018735205 128503418 428511058 018518081 128503347 128503422 649200431 218735859 428629939 128841749 428511409 018500134 018500147 018500270 018626869 128503362 428511249 428511296 429045959 639401047 648517512 648631461

049807454 428511327 428622738 018500003 018500296 018518274 018625814 128519194 428944882 429101746 018500204 018518142 018518272 018944851 019807165 128503366 428511373 429501661 648517357 648944339 649601223 648517262 649805381 018500148 018500179 648517431 018500162 649806407 649808310 018500188 648517261 648517717 648735016 649103313 649701014 649817013 018518118 648732862 648839864 649600926 649804198 649805354 648622830 019801380 019808876 018500160 648517321 648517508 649600128 649800749 649803862 649804917 648631452

649808230 019800498 648517498 648622701 649046872 019815445 649803314 649804438 648517488 649101999 649803333 649601824 018500182 018625179 018943449 019047106 019813534 649202864 548630898 648517594 648622784 649807056 428518777 128503363 648517483 428511157 428511326

Alachua TA Site List 20-21