CN-370000-CN208-T9CO1.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT CHANGE ORDER FORM

(Revised 9-26-2018) Page 1 of 1

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Change Order No.: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description and Justification of Change:

Change in Task Amount:

Item Reimbursement Fixed Fee Total

Original Task Amount:

Task amount including all previous Change Orders:

Net increase/decrease in task amount for this Change Order:

Total Amounts with all Change Orders:

Change in Task Time:

Original Task Execution Date:

Original Task End Date:

Present Task End Date:

Net Change in Days:

New Task End Date:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 Digit FLAIR Code: Total:

CN208 09 01 61311C

Fort Zachary Taylor Overflow Parking

Calvin Giordano & Associates

James Messick, PE 954-921-7781 jmessick&cgasolutions.com

Alyssa Skehan 850-245-2781 alyssa.skehan@floridadep.gov

Professional services to provide topographic survey, geotechnical investigations, design and permitting for a standard 75-space asphalt parking area per the attached proposal dated 08/18/2021.

$ 14,915.00 $ 14,915.00 $ 14,915.00 $ 14,915.00

$ 7,745.00 $ 44,843.92 $ 52,588.92 $ 7,745.00 $ 59,758.92 $ 67,503.92

10/09/2020

09/23/2021

09/23/2021

10/23/2022

Greg Turral Gregory Turral Digitally signed by Gregory Turral Date: 2021.08.19 17:09:51 -04'00'

Theresa Carron Theresa Carron Digitally signed by Theresa Carron Date: 2021.08.20 08:08:07 -04'00'

Alyssa Skehan Alyssa Skehan Digitally signed by Alyssa Skehan Date: 2021.08.20 09:05:53 -04'00'

James Messick, PE James Messick Digitally signed by James Messick Date: 2021.08.23 16:50:29 -04'00'

Michael W. Foster Jr., PE Michael W. Foster Jr.

Digitally signed by Michael W.

Foster Jr.

Date: 2021.08.30 11:36:36 -04'00'

61131C 37505000125 080039/21 423001 U3200 131500 QK $ 52,588.92

$ 52,588.92

August 18, 2021

Theresa Carron Pre-construction Project Manager Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard, MS 520 Tallahassee, FL 32399

RE: CN208 TA9 CO1

Fort Zachary Taylor State Park – Parking Lot Improvements

Dear Theresa Carron;

For your review, Calvin Giordano & Associates (CGA), has provided a proposal summary and man-hour documentation for the services tasks identified below and attached:

The Florida Department of Environmental Protection (FDEP), Bureau of Design and Construction (BDC) would like to asphalt the existing overflow parking lot (just west of primary parking lot) into a permanent asphalt parking lot for extra parking within the Fort Zachary Taylor State Park (FZTSP) located in Key West, Florida. Conceptual Plans were previously prepared, and the standard 75 space asphaltic parking lot layout was selected by the owner for the basis of this proposal. These improvements will be constructed in one phase. As requested by FDEP, this proposal has been broken into portion one (Subtasks 1 through 2, provided previously under separate cover) and portion two (Subtasks 3 through 14, provided herein). This work order is to provide surveying, landscape architecture and civil design services; and subconsultant geotechnical engineering services for the proposed asphalt parking lot improvements at the Fort Zachary Taylor State Park.

This proposal excludes adjacent FZTSP roadway improvements and any underground or overhead utility improvements, if necessary. It also excludes electrical engineering services, hydrologic/hydraulic engineering or flood plain permitting associated with FEMA and/or FDEP services necessary for the completion of this project.

Additionally, no proposed environmental permitting is included for improvements associated with wetlands for this project. Should any of the excluded items be requested by FDEP, additional scope and budget will be required.

Please review the attached Proposal Summary and deliverables.

Sincerely, CALVIN, GIORDANO & ASSOCIATES, INC.

James Messick, P.E.

Parking Lot Improvements Project Fort Zachary Taylor State Park

Contract Number CN208, Task Assignment Number TA09 CO1

Subtask 3: Project Coordination

Description: Project Start-Up Coordination will consist of attendance of a project kick-off meeting with FDEP and the CGA project manager following receipt of Notice to Proceed document.

Coordination efforts will be made with subconsultants and client to answer any pending questions regarding project. Subtask 3 is scheduled to take 5 business days from start of project.

Deliverable: Meeting minutes will be delivered digitally to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 3 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Director, Engineering (V) $165.00 1 $165.00

Project Manager (IV) $145.00 8 $1,160.00 Total for Subtask 3: $1,325.00

Subtask 4: Survey

Description: Topographic Survey: CONSULTANT shall prepare a Map of Topographic Survey of all above ground improvements within the project’s anticipated limits to include horizontal locations and vertical elevations for asphalt pavement, dirt and gravel vehicle paths, fences and above ground utilities. Visible above ground utilities refer to the visible structures (e.g., manholes, valve boxes, inlets, etc.) typically associated with storm drainage, sanitary sewer, potable water, electric, gas, telephone and cable television. Cross section elevations will be obtained at a minimum of 50 ft. and at any grade breaks, swales, etc. A tree survey per City of Key West requirements will also be included.

A jurisdictional wetland delineation line will not be included, as proposed improvements are not anticipated to extend beyond existing parking lot limits. CGA Landscape Architectural Staff will flag and photo-document existing trees to be included in the survey.

An overall survey control network will be established within the project limits referenced vertically to National Geodetic Vertical Datum of 1929 (NGVD29) and horizontally to Florida State Plane Coordinates – East Zone, North American Datum 83/90 (NAD 83/90).

The Topographic Survey will be provided electronically for engineering design purposes and be presented on full size sheets in a signed and sealed format for construction documents. The Map of Survey shall be prepared in accordance with the Standards of Practice requirements for Surveying and Mapping in the State of Florida as set forth by the Florida Board of Professional Surveyors and Mappers in Chapter 5J-17 of the F.A.C. pursuant to Section 472.027 of the Florida Statutes.

The above topographical survey data will be prepared in AutoCAD. The topographic survey part of Subtask 4 is scheduled to take 15 business days from completion of Subtask 3.

Deliverable: Topographic Survey in both Signed and Sealed Hardcopy, signed & sealed PDF, and digital format per the BDC CAD Standards as attached to CN208 (CAD) shall be submitted to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 4 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Survey) Senior Registered Surveyor $145.00 4 $580.00

Survey Crew, 3 man $176.33 24 $4,231.92 Survey Coordinator $105.00 4 $420.00 Survey CADD Technician $95.00 12 $1,140.00

CGA (Landscape) Landscape Architect $115.00 8 $920.00 Total for Subtask 4: $7,291.92

Subtask 5: Geotechnical Engineering

Description: CONSULTANT (via subconsultant) will perform five (5) Standard Penetration Test (SPT) borings to a depth of 15 feet along the proposed road. Test borings will be performed in general accordance with ASTM D-1586 specifications. Additionally, CONSULTANT (via subconsultant) will perform two (2) bulk samples of the existing gravel material for Limerock bearing ratio and gradation tests. This subtask is scheduled to take 15 business days from completion of Subtask 4.

Deliverable: CONSULTANT shall submit one (1) digital copy of Geotechnical Report in .pdf format shall be submitted to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 5 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Director, Engineering (V) $165.00 1 $165.00

Project Manager (IV) $145.00 4 $580.00 Nutting Clerical $39.00 2 $78.00

Field Tech.-Level III $54.00 3 $162.00

Project Engineer – Level II $114.00 8 $912.00 Project Engineer – Level III $150.00 2 $300.00 Mobilization of equip./crew $350.00 3 $1,050.00 SPT Borings (per LF) $12.50 60 $750.00 Casing (per LF) $7.00 60 $420.00 Grout/seal boreholes (per LF) $5.00 60 $300.00 Limerock Beach Ratio Tests $250.00 1 $250.00 Grain Size Analysis $85.00 1 $85.00

Total for Subtask 5: $5,052.00

Subtask 6: 60% Construction Documents Description: Using the Topographic Design Survey, approved schematic layout and Geotechnical Report, CONSULTANT shall prepare design plans for review. Plans will include improvements necessary to asphalt existing parking lot as described in the project description above. This plan will be provided to FDEP for review before permitting. FDEP approval of the 60% CDs will be required prior to start of any subsequent subtasks. This subtask is scheduled to take 35 business days from completion of Subtask 5. A Preliminary Cost Estimate will be prepared for this subtask.

Deliverable: CONSULTANT shall submit one (1) digital copy in .pdf format of the plans and the Preliminary Cost Estimate to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 6 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Director, Engineering (V) $165.00 4 $660.00

Project Manager (IV) $145.00 24 $3,480.00 Engineer (II) $105.00 16 $1,680.00 Senior CADD Tech Manager $115.00 28 $3,220.00

CGA (Env) Environmental Administrator $125.00 2 $250.00 CGA (Landscape) Senior Landscape Architect $130.00 2 $260.00

Landscape Architect $115.00 6 $690.00 Total for Subtask 6: $10,240.00

Subtask 7: Permitting Description: After addressing the comments from the 60% completion review, permit applications and submittal packages will be prepared for submittals to and applicable permits obtained for the Monroe County Department of Regulatory and Economic Resources for a Class II Surface Water Permit, Monroe County Traffic Engineering for Pavement, Marking & Signage Review, if applicable.

Additionally, CGA shall provide environmental permitting services through the South Florida Water Management District (SFWMD), Monroe County Planning & Environmental Resources (PER) and Florida Department of Environmental Protection (FDEP) Agency for surface water management system permitting and Coastal Construction Control Line permitting, if required. It is anticipated that the Contractor will submit and obtain any permits required from the City of Key West Building/Engineering Department, and Community Planning and Development. Permitting associated with City of Key West will be provided, if required. Monroe County PER Application and Permitting fees are based on a flat fee estimated from typical SFWMD fees and permit reimbursable costs will vary. This subtask is scheduled to take 110 business days following completion of Subtask 6.

Deliverable: A digital copy of the applicable permits and approvals shall be submitted to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 7 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Admin.) Assistant/Clerical $75.00 8 $600.00 CGA (Civil) Project Manager (IV) $145.00 16 $2,320.00

Engineer (II) $105.00 28 $2,940.00 Senior CADD Tech Manager $115.00 6 $690.00

CGA (Env) Environmental Administrator $125.00 16 $2,000.00 Environmental Specialist $105.00 8 $840.00

Reimbursable Cost:

Postage $520 (4 app subs, 2 permit sub/resub) Permit Fee $3,500 (PER Application Fee)

$225 (DRER Building Permit Review Fee)

$3,500 (SFWMD ERP)

Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $7,745.00 Total for Subtask 7: $17,135.00

Subtask 8: Final Bid Documents Description: Using the approved permit plans from Subtask 7 as a base, CONSULTANT shall prepare final bid documents. Following submittal, a meeting will be arranged between the CONSULTANT and the FDEP to review any comments FDEP may have on the submittal and to address any questions the CONSULTANT may have for FDEP. Technical specifications and electronic copies of all submittal documents will be included with the Bid Document submittal. This subtask is scheduled to take 30 business days from completion of Subtask 7.

Deliverable: Construction Plans shall be submitted in both AutoCAD and signed/sealed PDF formats;

Technical Specifications and final Cost Estimate shall be submitted in PDF format to the BDC Project Manager. Signed and sealed hardcopies will be provided if requested.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 8 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Admin.) Assistant/Clerical $75.00 2 $150.00 CGA (Civil) Director, Engineering (V) $165.00 5 $825.00

Project Manager (IV) $145.00 16 $2,320.00 Engineer (II) $105.00 6 $630.00 Senior CADD Tech Manager $115.00 10 $1,150.00

CGA (Env) Environmental Administrator $125.00 2 $250.00 Total for Subtask 8: $5,325.00

Subtask 9: Shop Drawing, Construction Clarifications & Changes

Description:

CONSULTANT shall coordinate (receive, log, and distribute) and respond in writing to Shop Drawing Reviews and Contractor’s Request for Information (RFI) regarding the design documents during the 60-day to substantial and 90-day to final construction period. CONSULTANT shall issue interpretations and clarifications of the Contract Documents, along with associated support materials, as requested by the Contractor. These interpretations will be rendered, and a response prepared and resubmitted to the Contractor within one week.

Deliverable: CONSULTANT shall maintain separate Shop Drawing and RFI logs indicating the dates of Contractor submittals, rejections and approvals, and questions received/addressed during the construction phase, which will be provided to FDEP in a PDF format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 9 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Admin.) Assistant/Clerical $75.00 8 $600.00 CGA (Civil) Project Manager (IV) $145.00 24 $3,480.00

Engineer (II) $105.00 16 $1,680.00 Senior CADD Tech Manager $115.00 4 $460.00

Total for Subtask 9: $6,220.00

Project Schedule:

Activity Duration (Business Days)

Subtask 3- Project Coordination 5 business days from start of project Subtask 4- Survey 15 business days from Subtask 3 Subtask 5- Geotechnical Engineering 15 business days from Subtask 4 Subtask 6 – 60% Construction Documents 35 business days from Subtask 5 Subtask 7 – Permitting 110 business days from Subtask 6 Subtask 8 – Final Bid Documents 30 business days from Subtask 7 Subtask 9 – Shop Drawing, Construction Clarifications & Changes

60 business days from Subtask 8

Summary of Fees:

Subtask Subtask Fixed

Price Cost Subtask Reimbursable

Subtask 3 – Project Coordination $1,325.00 $0.00 Subtask 4 – Survey $7,291.92 $0.00 Subtask 5 – Geotechnical Engineering $5,052.00 $0.00 Subtask 6 – 60% Construction Documents $10,240.00 $0.00 Subtask 7 – Permitting $9,390.00 $7,745.00 Subtask 8 – Final Bid Documents $5,325.00 $0.00 Subtask 9 – Shop Drawing, Construction Clarifications & Changes

$6,620.00 $0.00

Subtotals $45,243.92 $7,745.00 Total Fixed Price Cost: $45,243.92

Total Reimbursable Cost: $7,745.00

Overall Total Cost: $52,988.92

Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.

ASSUMPTIONS

Task Assignment is defined by the following parameters of the project:

Basic services outlined within this proposal shall be considered complete when all FDEP project closeout items have been approved.

No meetings, other than those identified above are included.

Access will be provided to the site for consultant and subconsultants.

No utility improvements are included other than those specifically identified in the project description above.

Plans will not be permitted and constructed in multi-phase configuration.

CONSULTANT will not be responsible for setting the bid opening date, advertisement of the bid, producing and distributing bid documents to potential bidders, and scheduling the pre-bid meeting.

CONSULTANT will not prepare a bid tabulation after bids are received or provide any bidding services.

$6,220.00

$44,843.92

$44,843.92

$52,588.92

CONSULTANT will not provide Construction Management, Inspections or Certification services for this project. Construction Management services include holding a Pre- Construction Conference meeting, receive and review contractor’s schedule of values (S.O.V.’s), coordinate and conduct periodic construction progress meetings, and review of contractor’s applications for payment.

CONSULTANT shall not be responsible for Contractor’s schedules or failure to carry out the construction in accordance with the Contract Documents. CONSULTANT shall not have control over or charge of acts or omissions of the Contractor, subcontractors, or their agents or employees, or of any other persons performing portions of the construction.

If any services (Services During Construction or Resident Project Representative) are required beyond the time frame specifically identified in the Scope of Services, additional services and additional budget may be required.

A Resident Project Representative for daily inspection will not be provided by

CONSULTANT.

Reviews of material substitutions or value engineering is not included in this proposal.

CONSULTANT will not be responsible to provide Construction Management (CM).

CONSULTANT will not be responsible for coordination with Contractor, review of pay request, periodic site visits, and contract closeout.

Asbestos and Lead Based Paint testing will not be provided.

The Contractor will obtain the Tree Removal, Building Department and Engineering Department permits from the City of Key West

We appreciate the opportunity to submit this proposal. Calvin, Giordano & Associates, Inc. is prepared with the necessary manpower to proceed with the proposed scope of services upon receipt of the executed authorization. Our personnel are committed to completing the project in a timely manner.

Please indicate your acceptance of this proposal by signing below and returning one executed copy of the contract to this office. We look forward to working with you in making this project a success.

Sincerely, CALVIN, GIORDANO & ASSOCIATES, INC.

Chris Giordano President

ACCEPTANCE OF CONTRACT

CALVIN, GIORDANO & ASSOCIATES, INC.

By: Date:

Name:

Title:

By: Date:

Name:

Title:

Chris Giordano

President

Ms. Theresa Carron

Pre-construction Project Manager