Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN208 12 FDEP 61346C

Bill Baggs Cape Florida State Park Lighthouse Rejuvenation

Calvin, Giordano & Associates, Inc.

James Messick (954) 921-7781 JMessick@cgasolutions.com

Ralph Perkins (850) 245-2460 Ralph.Perkins@FloridaDEP.gov

Lighthouse improvements at Bill Baggs Cape Florida State Park per attached proposal dated 6/3/22.

Rose Frawley

Upon execution $ 47,951.14 12/31/23 $ 0.00

$ 47,951.14

Diane Langston Diane Langston Digitally signed by Diane Langston Date: 2022.08.05 14:52:26 -04'00'

Rose Frawley Rose Frawley Digitally signed by Rose Frawley Date: 2022.08.05 14:58:49 -04'00'

Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2022.08.08 11:16:37 -04'00'

David Stambaugh David E Stambaugh Digitally signed by David E Stambaugh Date: 2022.08.08 14:59:59-04'00'

Michael W. Foster Jr., P.E.

61346C 37505000011 080039/22 423001 U3200 131500 QK $ 47,951.14

$ 47,951.14

Michael W. Foster Jr., P.E.

Digitally signed by Michael W.

Foster Jr., P.E.

Date: 2022.08.10 15:31:40 -04'00'

June 3, 2022

Theresa Carron Pre-construction Project Manager Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard, MS 520 Tallahassee, FL 32399

RE: CN208 TA12

Bill Baggs Cape Florida Lighthouse Project

Dear Theresa Carron;

For your review, Calvin Giordano & Associates (CGA) has provided a proposal summary and man-hour documentation for the services tasks identified below:

The Florida Department of Environmental Protection (FDEP), Bureau of Design and Construction (BDC) would like to provide structural improvements to the staircase, which is based on a structural report, “Light House Inspection Notes”, prepared by Baker Klein Engineering in 2016 at the Bill Baggs Cape Florida State Park (BBCFSP) located in Key Biscayne, Florida. These improvements will be completed in one phase. This work order is to provide geotechnical engineering services, structural engineering, and construction administration services for the existing lighthouse at the Bill Baggs Cape Florida State Park. Baker Design Build (SUBCONSULTANT) will provide structural design, geotechnical engineering (subconsultant), and construction administration services for this project under CGA’s oversight.

This proposal excludes lighthouse improvements other than the staircase or those structural improvements identified in the 2016 “Light House Inspection Notes” report.

Additionally, no proposed landscaping, electrical services, site utilities, civil, building architectural, and environmental engineering associated with lighthouse or site improvements are included in this contract. Since site improvements are not anticipated, an FDEP CCCL permit is not included. Should any of the excluded items be requested by FDEP, additional scope and budget will be required.

Please review the attached Proposal Summary and deliverables.

Sincerely, CALVIN, GIORDANO & ASSOCIATES, INC.

James Messick, P.E.

Bill Baggs Cape Florida Lighthouse Improvement Project Bill Baggs Cape Florida State Park

Contract Number CN208, Task Assignment Number TA12

Subtask 1: Project Coordination

Description: Project Start-Up Coordination will consist of attendance of a project kick-off meeting with FDEP and design team following receipt of executed document. Coordination efforts will be made with SUBCONSULTANT and client to answer any pending questions regarding project. Task 1 is scheduled to take 5 business days from start of project.

Deliverable: Meeting minutes will be delivered digitally to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 1 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA Project Manager (IV) $145.00 4 $580 BDB (Structural SUB) Project Manager $137.65 6 $825.90 BDB (Structural SUB) Administrative $53.61 4 $214.44

Reimbursable Cost:

Postage n/a Printing n/a Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $0.00 Total for Subtask 1: $1,620.34

Subtask 2: Geotechnical Engineering

Description: CONSULTANT (via subconsultant) will perform one (1) Standard Penetration Test (SPT) boring to a depth of 20 feet adjacent to the lighthouse. The test boring will be performed in general accordance with ASTM D-1586 specifications. Additionally, CONSULTANT (via subconsultant) will perform one (1) gradation test. This subtask is scheduled to take 30 business days from completion of Subtask 1.

Deliverable: CONSULTANT shall submit one (1) digital copy of Geotechnical Report in .pdf format shall be submitted to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 2 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost

CGA $145.00 4 $580

BDB (Structural SUB) Project Manager $137.65 4 $550.60 BDB (Structural SUB) Administrative $53.61 4 $214.44

BDB (GEO SUB-NUTTING)

Field Tech.-Level III $54.00 6 $324.00 Project Engineer – Level

II

$114.00 18 $2,052.00

Project Engineer – Level

III

$150.00 4 $600.00

Mobilization of equip./crew

$350.00 1 $350.00

SPT Borings (per LF) $12.50 20 $250.00 Grout/seal boreholes (per

LF)

$5.00 20 $100.00

Grain Size Analysis and soil classification

$85.00 1 $85.00

Reimbursable Cost:

Postage n/a Printing n/a Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $0.00 Total for Subtask 2: $5,106.04

Subtask 3: 60% Construction Documents Description: Using the 2016 Baker Klein Engineering “Light House Inspection Notes” report, SUBCONSULTANT shall prepare design plans for review. Plans will include improvements necessary to the staircase as described in the report identified above. This plan will be provided to FDEP for review before permitting. FDEP approval of the preliminary plan will be required prior to start of any subsequent tasks. This task is scheduled to take 35 business days from completion of Task

2. A Preliminary Cost Estimate will be prepared for this task. Any civil engineering, mechanical, electrical, plumbing, fire-protection or environmental engineering is excluded from this scope.

Deliverable: SUBCONSULTANT shall submit one (1) digital copy in .pdf format of the plans and the Preliminary Cost Estimate to the CONSULTANT for submittal to the BDC Project Manager.

complete, accurate, and timely.

Fixed Price Cost:

Subtask 3 Firm Name Position Classification Hourly

Rate Hours Total Fixed Price

Cost CGA (Civil) Project Manager (IV) $145.00 36 $5,220.00 BDB (Structural SUB) Project Manager $137.65 2 $275.30 BDB (Structural SUB) Senior Structural Engineer $137.65 40 $5,506.00 BDB (Structural SUB) CAD Draftsman $96.48 32 $3,087.36 BDB (Structural SUB) Administrative $53.61 2 $107.22

Reimbursable Cost:

Postage n/a Printing n/a Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $0.00 Total for Subtask 3: $14,195.88

Subtask 4: Permitting Description: After addressing the comments from the 60% completion review, permit applications and submittal packages will be prepared for submittals to and applicable permits obtained for the Village of Key Biscayne Building Permit Dry-Run, if applicable. It is anticipated that the Contractor will submit and obtain any permits required from the Village of Key Biscayne Building/Engineering Department. Any permitting associated with Miami Dade County, FDEP, or SFWMD is excluded from this proposal. Any mechanical, electrical, plumbing, fire protection or environmental or civil permitting is excluded from this proposal. This task is scheduled to take 110 business days following completion of Task 3.

Deliverable: A digital copy of the applicable permits and approvals shall be submitted to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 4 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Project Manager (IV) $145.00 4 $580.00 BDB (Structural SUB) Project Manager $137.65 8 $1,101.20

Postage

Permit Fee Contractor is responsible for Securing the Permit and Paying the Permit Fee

Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $ Total for Subtask 4: $1,788.42

Subtask 5: Final Bid Documents Description: Using the FDEP approved 60% Construction Documents as a base, SUBCONSULTANT shall prepare final bid documents. Following submittal, a meeting will be arranged between the CONSULTANT, SUBCONSULTANT, and the FDEP to review any comments FDEP may have on the submittal and to address any questions the SUBCONSULTANT may have for FDEP. Technical specifications and electronic copies of all submittal documents will not be included with the Bid Document submittal. This task is scheduled to take 45 business days from completion of Subtask 4.

Deliverable: Construction Plans shall be submitted in both AutoCAD and signed/sealed PDF formats;

Technical Specifications and final Cost Estimate shall be submitted in PDF format to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 5 Firm Name Position Classification Hourly

Rate Hours Total Fixed Price

Cost CGA (Civil) Project Manager (IV) $145.00 8 $1,160.00 BDB (Structural SUB) Project Manager $137.65 8 $1,101.20 BDB (Structural SUB) Senior Structural Engineer $137.65 16 $2,202.40 BDB (Structural SUB) CAD Draftsman $96.48 16 $1,543.68 BDB (Structural SUB) Administrative $53.61 2 107.22

Printing n/a Mileage (@ $0.445 per mile) n/a

Total for Subtask 5: $6,114.50

Subtask 6: Pre-Construction Conference

Description: CONSULTANT shall attend the pre-construction conference and contribute technical instructions to the Contractor and FDEP. FDEP shall coordinate the invitees, provide for the conference location, and conduct the Pre-Construction Conference.

Deliverable: CONSULTANT shall prepare and distribute pre-construction conference meeting notes summarizing the items and issues discussed.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 6 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Project Manager (IV) $145.00 10 $1,450.00 BDB (Structural SUB) Project Manager $137.65 10 $1,376.50

Printing n/a Mileage (@ $0.445 per mile) n/a

Total for Subtask 6: $2,826.50

Subtask 7: Shop Drawing, Construction Clarifications & Changes

Description:

CONSULTANT shall coordinate (receive, log, and distribute) and respond in writing to Shop Drawing Reviews and Contractor’s Request for Information (RFI) regarding the design documents during the 90-day construction period. CONSULTANT shall issue interpretations and clarifications of the Contract Documents, along with associated support materials, as requested by the Contractor.

These interpretations will be rendered, and a response prepared and resubmitted to the Contractor within one week.

Deliverable: CONSULTANT shall maintain separate Shop Drawing and RFI logs indicating the dates of Contractor submittals, rejections and approvals, and questions received/addressed during the construction phase, which will be provided to FDEP in a PDF format.

complete, accurate, and timely.

Fixed Price Cost:

Subtask 7 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Project Manager (IV) $145.00 4 $580.00 BDB (Structural SUB) Project Manager $137.65 4 $550.60 BDB (Structural SUB) Senior Structural Engineer $137.65 8 $1,101.20

Printing n/a Mileage (@ $0.445 per mile) n/a

Total for Subtask 7: $2,339.02

Subtask 8: Periodic/ Substantial / Final Inspections Services

Description: CONSULTANT shall provide periodic inspection to observe construction for compliance with Contract Documents on a part-time basis (estimated at 8 hours per week for three (3) weeks for a total of 52 hours of effort) for the construction duration of 60 calendar days. Additional inspector coordination efforts are included in this inspection services subtask. CONSULTANT shall attend and assist in performing inspections for Substantial and Final Completion to determine, in general, if the project has been completed in substantial conformance with the Contract Documents.

CONSULTANT shall prepare and distribute inspection punch list(s). FDEP may, at FDEP’s discretion, proceed to make final payment to the Contractor.

Deliverable: CONSULTANT shall prepare and distribute Substantial and Final Inspection punch list(s) in PDF format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 8 Firm Name Position Classification Hourly

Rate Hours Total Fixed Price

Cost CGA (Civil) Project Manager (IV) $145.00 8 $1,160.00 CGA (Civil) Project Manager (III) $125.00 52 $6,500.00 BDB (Structural SUB) Project Manager $137.65 16 $2,202.40 BDB (Structural SUB) Senior Structural Engineer $137.65 16 $2,202.40

Printing n/a Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $0.00 Total for Subtask 8: $12,172.02

Subtask 9: Certification of Construction Completion

Description: CONSULTANT shall coordinate close-out documents in accordance with Contract Documents including permit certifications and record drawings. CONSULTANT shall review the Contractor’s electronic record drawings for completeness. Deviations from the Contract Drawings will be compiled by the Contractor and electronically incorporated onto the drawing files. Two (2) sets of final signed and sealed record drawings by a Florida Registered Surveyor (and the drawings in .dwg and .pdf formats) will then be submitted by the Contractor to the CONSULTANT/FDEP for review and approval. One (1) electronic version of approved record drawings will be submitted to the FDEP upon completion of the project. One (1) PDF copy shall be submitted to the FDEP upon completion of the project.

CONSULTANT shall provide certification(s) of construction completion (Substantial and Final) as necessary to close out the Village of Key Biscayne Building Department permit for the project. It is assumed that two partials and one final certification may occur. Two (2) sets of record drawings will be provided to CONSULTANT by Contractor for each permit release.

Deliverable: One (1) electronic version and one (1) PDF copy of record drawings shall be submitted to FDEP upon completion of the project.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 9 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Project Manager (IV) $145.00 4 $580.00 BDB (Structural SUB) Project Manager $137.65 2 $275.30 BDB (Structural SUB) Senior Structural Engineer $137.65 6 $825.90

Printing n/a Mileage (@ $0.445 per mile) n/a

Total for Subtask 9: $1,788.42

Assumptions Services to be provided by FDEP and other related key assumptions include:

Bid Assistant services are excluded from this contract.

Basic services outlined within this proposal shall be considered complete when all FDEP project closeout items have been approved.

CONSULTANT and SUBCONSULTANT shall not be responsible for Contractor’s schedules or failure to carry out the construction in accordance with the Contract Documents.

CONSULTANT/SUBCONSULTANT shall not have control over or charge of acts or omissions of the Contractor, subcontractors, or their agents or employees, or of any other persons performing portions of the construction.

This work order is based on 90 calendar days of contract time and on the total hours specified above. If any services (not specified in this contract) are required beyond the time frame specifically identified in the Scope of Services, additional services and additional budget may be required.

Reviews of material substitutions or value engineering is not included in this proposal.

FDEP will be responsible to provide Construction Management (CM).

CM from FDEP will be responsible for coordination with Contractor, review of pay request, periodic site visits, and contract closeout.

Project Schedule:

Activity Duration (Business Days) Subtask 1 – Project Coordination 5 business days from start of project Subtask 2 – Geotechnical Engineering 30 business days from Subtask 1 Subtask 3 – 60% Construction Documents 35 business days from Subtask 2 Subtask 4 – Permitting 110 business days from Subtask 3 Subtask 5 – Final Bid Documents 30 business days from Subtask 4 Subtask 6 – Pre-Construction Conference Dependent on FDEP’s Award Schedule Subtask 7 – Shop Drawing, Construction Clarifications & Changes

45 business days from Subtask 6

Subtask 8 – Periodic/ Substantial / Final Inspections

15 business days from Subtask 7

Subtask 9 –Certification of Construction Completion

10 business days from Subtask 8

Summary of Fees:

Subtask Subtask Fixed

Price Cost Subtask Reimbursable

Subtask 1- Project Coordination $1,620.34 $0.00 Subtask 2- Geotechnical Engineering $5,106.04 $0.00 Subtask 3- 60% Construction Documents $14,195.88 $0.00 Subtask 4- Permitting $1,788.42 $0.00 Subtask 5- Final Bid Documents $6,114.50

$0.00

Subtask 6 – Pre-Construction Conference $2,826.50 $0.00 Subtask 7 – Shop Drawing, Construction Clarifications & Changes

$2,339.02

$0.00

Subtask 8 – Periodic/ Substantial / Final Inspections $12,172.02 $0.00 Subtask 9 –Certification of Construction Completion $1,788.42 $0.00 Subtotals $47,951.14 $0.00

Total Fixed Price Cost: $47,951.14 Total Reimbursable Cost: $0.00

Overall Total Cost: $47,951.14

Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.