CN-370000-CN208-T13.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Co Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN208 TA13 FDEP-BDC 61474C

Oleta River State Park Project Name:

Road Repairs

Calvin Giordano & Associates Inc.

James Messick, P.E. 954-921-7781 JMessick@cgasolutions.com

Ralph Perkins 850- 245-2460 Ralph.Perkins@FloridaDEP.gov

Provide design and necessary permits to allow for roadway paving and improvements within the Park. Scope will allow for project to be advertised for Bid.

Jim McGuire

Upon Execution $ 115,582.10 January 30, 2024

$ 115,582.10

Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2023.03.01 13:52:42 -05'00'

Jim McGuire

Ralph Perkins

James Messick

Bryan Bradner

61474C 37505000138 080039/23 423001 U3200 131500 QK $ 115,582.10

$ 115,582.10

$115,432.10

$115,432.10

115,432.10

115,432.10

See agreement dated 1/9/2023 for reference.

Jim McGuire Digitally signed by Jim McGuire Date: 2023.06.28 08:09:28 -04'00'

Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2023.06.28 09:06:11 -04'00'

James Messick Digitally signed by James Messick DN: CN=James Messick, dnQualifier=A01410C00000187B3819DDC0002E39E, O=CALVIN GIORDANO AND ASSOCIATES INC, C=US

Date: 2023.06.27 14:56:25-04'00'

06/27/23 Bryan Bradner

Digitally signed by Bryan Bradner Date: 2023.07.11 10:46:31 -04'00'

January 9, 2023

Jim McGuire Construction Project Consultant II Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard, MS 520 Tallahassee, FL 32399

RE: CN208 TA13

Oleta River State Park – Eastern Roadway Improvements Project

Dear Jim McGuire, For your review, Calvin, Giordano & Associates (CGA) has provided a proposal summary and man-hour documentation for the services subtasks identified below:

The Florida Department of Environmental Protection (FDEP), Bureau of Design and Construction (BDC) would like to asphalt and widen portions of the existing gravel roadway (24’ maximum) as shown in the attached exhibit. The limits extend from the existing Florida Fish & Wildlife Conservation Commission (FFWCC) gated entrance (480’ east of FFWCC eastern driveway connection) to NE 34th Ave. within the Oleta River State Park (OLSP) located in North Miami, Florida. Additionally, the new 24’ wide asphalt roadway will extend to the existing Cabins located 700’ to the south, and three one-lane asphalt driveways to private park ranger residences within the state park. These improvements will be completed in one phase. This work order is to provide surveying.

geotechnical and civil engineering design services for the proposed asphalt roadway improvements at the Oleta River State Park.

This proposal excludes any onsite underground or overhead utility improvements, if necessary. Additionally, no proposed landscaping, environmental, electrical services, and hydrologic/hydraulic engineering associated with wetlands or proposed culverts are included in this contract. Because roadway improvements are not anticipated to extend into the current CCCL line, a FDEP CCCL permit will not be required. Should any of the excluded items be requested by FDEP, additional scope and budget will be required.

Please review the attached Proposal Summary and deliverables.

Sincerely, CALVIN, GIORDANO & ASSOCIATES, INC.

James Messick, P.E.

James Messick

Digitally signed by James Messick Date: 2023.01.13 08:26:33 -05'00'

Western Roadway Improvement Project Oleta River State Park

Contract Number CN208, Task Assignment Number TA12

Subtask 1: Project Coordination

Description: Project Start-Up Coordination will consist of attendance of a project kick-off meeting with FDEP and CGA’s project manager following receipt of executed Task Assignment document.

Coordination efforts will be made with subconsultants and client to answer any pending questions regarding the project. Task 1 is scheduled to take 5 business days from start of project.

Deliverable: Meeting minutes will be delivered digitally to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 1 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA Project Manager (IV) $145.00 4 $580.00

Reimbursable Cost:

Postage n/a Printing n/a Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $0.00 Total for Subtask 1: $580.00

Subtask 2: Survey

Description: Topographic Survey: CONSULTANT shall prepare a Map of Topographic Survey of all above ground improvements within the project’s corridor to include horizontal locations and vertical elevations for asphalt pavement, dirt and gravel vehicle paths, fences and above ground utilities. Visible above ground utilities refer to the visible structures (e.g., manholes, valve boxes, inlets, etc.) typically associated with storm drainage, sanitary sewer, potable water, electric, gas, telephone and cable television. Cross section elevations will be obtained at a minimum of 50 ft. and at any grade breaks, swales, etc. CGA Environmental Staff will flag and photo-document the wetland delineation line in the field and will assist with the tree identification, if required.

An overall survey control network will be established within the project limits referenced vertically to National Geodetic Vertical Datum of 1929 (NGVD29) and horizontally to Florida State Plane Coordinates – East Zone, North American Datum 83/90 (NAD 83/90).

The Topographic Survey will be provided electronically for engineering design purposes and be presented on full size sheets in a signed and sealed format for construction documents. The Map of Survey shall be prepared in accordance with the Standards of Practice requirements for Surveying and Mapping in the State of Florida as set forth by the Florida Board of Professional Surveyors and Mappers in Chapter 5J-17 of the F.A.C. pursuant to Section 472.027 of the Florida Statutes.

The above topographical survey data will be prepared in AutoCAD. The topographic survey part of Subtask 1 is scheduled to take 20 business days from completion of Subtask 1.

Deliverable: Topographic Survey in both Signed and Sealed Hardcopy, signed & sealed PDF, and digital format per the BDC CAD Standards as attached to CN208 (CAD) shall be submitted to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 2 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Survey) Senior Registered Surveyor $145.00 20 $2,900.00 Survey Crew, 3 man $176.33 56 $9,874.48 Survey CADD Technician $95.00 48 $4,560.00 CGA (Civil) Director, Engineering (V) $165.00 1 $165.00 Project Manager (IV) $145.00 4 $580.00 Senior CADD Tech Manager $115.00 3 $345.00 CGA (Env) Environmental Specialist $105.00 20 $2,100.00

Printing n/a Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $0.00 Total for Subtask 2: $20,524.48

Subtask 3: Geotechnical Engineering

Description: CONSULTANT (via subconsultant) will perform seven (7) Standard Penetration Test (SPT) borings to a depth of 10 feet along the proposed road. Test borings will be performed in general accordance with ASTM D-1586 specifications. Additionally, CONSULTANT (via subconsultant) will perform two (2) bulk samples of the existing gravel material for Limerock bearing ratio and gradation tests. This task is scheduled to take 15 business days from completion of Subtask 2.

Deliverable: CONSULTANT shall submit one (1) digital copy of Geotechnical Report in .pdf format to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 3 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Director, Engineering (V) $165.00 1 $165.00 Project Manager (IV) $145.00 4 $580.00 Nutting Engineering Technician $69.84 4 $279.36 Senior Engineer $150.36 13 $1,954.68 Principal Engineer $184.29 2 $368.58 Mobilization of equip./crew $250.00/EA 1 $250.00 SPT Borings (lump sum) $950.00 1 $950.00 Casing (lump sum) $350.00 1 $350.00 Limerock Beach Ratio Tests (lump sum)

$300.00/EA 2 $600.00

Grain Size Analysis (lump sum) $70.00/EA 2 $140.00 Lab Analysis (lump sum) $200.00 1 $200.00

Printing n/a Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $0.00 Total for Subtask 3: $5,837.62

Subtask 4: 60% Construction Documents Description: Using the Topographic Design Survey and Geotechnical Report, CONSULTANT shall prepare design plans for review. Plans will include improvements necessary to asphalt and widen the existing roadway as described in the project description above and attached exhibit. This plan will be provided to FDEP for review before permitting. FDEP approval of the preliminary plan will be required prior to start of any subsequent tasks. This task is scheduled to take 35 business days from completion of Task 3. A Preliminary Cost Estimate will be prepared for this task.

Deliverable: CONSULTANT shall submit one (1) digital copy in .pdf format of the plans and the Preliminary Cost Estimate to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 4 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost

$200.00 $200.00

$5,687.62

CGA (Civil) Director, Engineering (V) $165.00 8 $1,320.00 Project Manager (IV) $145.00 72 $10,440.00 Engineer (II) $105.00 64 $6,720.00 Senior CADD Tech Manager $115.00 84 $9,660.00 CGA (Env) Environmental Administrator $125.00 0 $0.00

Printing n/a Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $0.00 Total for Subtask 4: $28,140.00

Subtask 5: Permitting Description: After addressing the comments from the 60% completion review, permit applications and submittal packages will be prepared for submittals to and applicable permits obtained for the Miami Dade Department of Regulatory and Economic Resources for a Class II Surface Water Permit, Miami Dade County Transportation and Public Works Construction Permit, and Miami Dade Traffic Engineering for Pavement, Marking & Signage Review, if applicable. It is anticipated that the Contractor will submit and obtain any permits required from the City of North Miami Building/Engineering Department, and Community Planning and Development. Any permitting associated with City of North Miami is excluded from this proposal. This task is scheduled to take 110 business days following completion of Task 4.

Deliverable: A digital copy of the applicable permits and approvals shall be submitted to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 5 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Permit Administrator $90.00 8 $720.00 Project Manager (IV) $145.00 32 $4,640.00 Engineer (II) $105.00 42 $4,410.00 Senior CADD Tech Manager $115.00 6 $690.00

Postage $520.00 (2 app subs, 2 permit sub/resub) Permit Fee $225.00 (DRER Building Permit Review Fee)

$3,500.00 (ERP Surface Water Permit Review Fee)

Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $4,245.00 Total for Subtask 5: $14,705.00

Subtask 6: Final Bid Documents Description: Using the FDEP approved 60% Construction Documents as a base, CONSULTANT shall prepare final bid documents. Following submittal, a meeting will be arranged between the CONSULTANT and the FDEP to review any comments FDEP may have on the submittal and to address any questions the CONSULTANT may have for FDEP. Technical specifications and electronic copies of all submittal documents will be included with the Bid Document submittal. This task is scheduled to take 30 business days from completion of Task 5.

Deliverable: Construction Plans shall be submitted in both AutoCAD and signed/sealed PDF formats;

Technical Specifications and final Cost Estimate shall be submitted in PDF format to the BDC Project Manager.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 6 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Permit Administrator $90.00 4 $360.00 Director, Engineering (V) $165.00 10 $1,650.00 Project Manager (IV) $145.00 52 $7,540.00 Engineer (II) $105.00 52 $5,460.00 Senior CADD Tech Manager $115.00 20 $2,300.00 CGA (Env) Environmental Administrator $125.00 0 $0.00

Printing n/a Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $0.00 Total for Subtask 6: $17,310.00

Subtask 7: Bidding Services

Description: CONSULTANT shall deliver to the FDEP electronic copies of the construction plans and technical specifications for use in the FDEP’s contract documents for the FDEP to post on the FDEP’s web site. CONSULTANT shall attend one pre-bid meeting with the FDEP. CONSULTANT shall respond to contractor questions furnished to CONSULTANT by the FDEP. CONSULTANT shall prepare written addendums and will furnish for posting by the FDEP on the FDEP’s web site.

Time associated with this task is dependent on FDEP’s Bid Schedule.

Deliverable: RFI Responses and pre-bid meeting minutes will be provided to FDEP’s PM in PDF format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 7 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Permit Administrator $90.00 3 $270.00 Project Manager (IV) $145.00 6 $870.00 Engineer (II) $105.00 7 $735.00 Senior CADD Tech Manager $115.00 4 $460.00

Printing n/a Mileage (@ $0.445 per mile) n/a

Reimbursable Total Cost $0.00 Total for Subtask 7: $2,335.00

Subtask 8: Pre-Construction Conference

Description: CONSULTANT shall attend the pre-construction conference and contribute technical instructions to the Contractor and FDEP. FDEP shall coordinate the invitees, provide for the conference location, and conduct the Pre-Construction Conference.

Deliverable: CONSULTANT shall prepare and distribute pre-construction conference meeting notes summarizing the items and issues discussed.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 8 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Permit Administrator $90.00 4 $360.00 Project Manager (IV) $145.00 10 $1,450.00 CGA (Env) Environmental Administrator $125.00 4 $500.00

Postage n/a Printing n/a Mileage (@ $0.445 per mile) n/a

Total for Subtask 8: $2,310.00

Subtask 9: Shop Drawing, Construction Clarifications & Changes

Description:

CONSULTANT shall coordinate (receive, log, and distribute) and respond in writing to Shop Drawing Reviews and Contractor’s Request for Information (RFI) regarding the design documents during the 90-day construction period. CONSULTANT shall issue interpretations and clarifications of the Contract Documents, along with associated support materials, as requested by the Contractor.

These interpretations will be rendered, and a response prepared and resubmitted to the Contractor within one week.

Deliverable: CONSULTANT shall maintain separate Shop Drawing and RFI logs indicating the dates of Contractor submittals, rejections and approvals, and questions received/addressed during the construction phase, which will be provided to FDEP in a PDF format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 9 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Permit Administrator $90.00 4 $360.00 Project Manager (IV) $145.00 24 $3,480.00 Engineer (II) $105.00 12 $1,260.00 Senior CADD Tech Manager $115.00 2 $230.00

Printing n/a Mileage (@ $0.445 per mile) n/a

Total for Subtask 9: $5,330.00

Subtask 10: Periodic/ Substantial / Final Inspections Services

Description: CONSULTANT shall provide periodic inspection to observe construction for compliance with Contract Documents on a part-time basis (estimated at 4 hours per week for three (3) months for a total of 52 hours of effort) for the construction duration of 90 calendar days.

CONSULTANT shall attend and assist in performing inspections for Substantial and Final Completion to determine, in general, if the project has been completed in substantial conformance with the Contract Documents. CONSULTANT shall prepare and distribute inspection punch list(s). FDEP may, at FDEP’s discretion, proceed to make final payment to the Contractor.

Deliverable: CONSULTANT shall prepare and distribute Substantial and Final Inspection punch list(s) in PDF format.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 10 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Permit Administrator $90.00 8 $720.00 Project Manager (IV) $145.00 82 $11,890.00

Printing n/a Mileage (@ $0.445 per mile) n/a

Total for Subtask 10: $12,610.00

Subtask 11: Certification of Construction Completion

Description: CONSULTANT shall coordinate close-out documents in accordance with Contract Documents including permit certifications and record drawings. CONSULTANT shall review the Contractor’s electronic record drawings for completeness. Deviations from the Contract Drawings will be compiled by the Contractor and electronically incorporated into the drawing files. Two (2) sets of final signed and sealed record drawings by a Florida Registered Surveyor (and the drawings in .dwg and .pdf formats) will then be submitted by the Contractor to the CONSULTANT/FDEP for review and approval. One (1) electronic version of approved record drawings will be submitted to the FDEP upon completion of the project. One (1) PDF copy shall be submitted to the FDEP upon completion of the project.

CONSULTANT shall provide certification(s) of construction completion (Substantial and Final) as necessary to close out the Miami-Dade DERM and SFWMD ERP permits for the project. It is assumed that two partials and one final certification may occur for the stormwater management system. Two (2) sets of record drawings will be provided to CONSULTANT by Contractor for the Miami-Dade and SFWMD submittals for each drainage system permit release.

Deliverable: One (1) electronic version and one (1) PDF copy of record drawings shall be submitted to FDEP upon completion of the project.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 11 Firm Name Position Classification Hourly

Rate Hours Total Fixed

Price Cost CGA (Civil) Permit Administrator $90.00 5 $450.00 Project Manager (IV) $145.00 24 $3,480.00 Engineer (II) $105.00 14 $1,470.00 CGA (Env) Environmental Administrator $125.00 4 $500.00

Printing n/a Mileage (@ $0.445 per mile) n/a

Total for Subtask 11: $5,900.00

Assumptions

Services to be provided by FDEP and other related key assumptions include:

Basic services outlined within this proposal shall be considered complete when all FDEP project closeout items have been approved.

No meetings, other than those identified above are included.

FDEP CCCL Permit will not be required.

Roadway improvements will be made without wetland impacts.

FDEP will provide access to the site for consultant and subconsultants.

No utility improvements are included other than those specifically identified in the project description above.

Plans will not be permitted and constructed in multi-phase configuration.

FDEP shall be responsible for setting the bid opening date, advertisement of the bid, producing and distributing bid documents to potential bidders, and scheduling the pre-bid meeting.

FDEP will prepare a bid tabulation and evaluation after bids are received.

CONSULTANT shall not be responsible for Contractor’s schedules or failure to carry out the construction in accordance with the Contract Documents. CONSULTANT shall not have control over or charge of acts or omissions of the Contractor, subcontractors, or their agents or employees, or of any other persons performing portions of the construction.

This work order is based on specified calendar days of contract time and on the total hours specified below. If any services (Services During Construction or Resident Project Representative) are required beyond the time frame specifically identified in the Scope of Services, additional services and additional budget may be required.

Reviews of material substitutions or value engineering is not included in this proposal.

FDEP will be responsible to provide Construction Management (CM) services.

CM from FDEP will be responsible for coordination with Contractor, review of pay request, periodic site visits, and contract closeout.

Project Schedule:

Activity Duration (Business Days) Subtask 1 – Project Coordination 5 business days from start of project Subtask 2 – Survey 60 business days from Subtask 1 Subtask 3- Geotechnical Engineering 25 business days from Subtask 2 Subtask 4 – 60% Construction Documents 35 business days from Subtask 3 Subtask 5 – Permitting 110 business days from Subtask 4 Subtask 6 – Final Bid Documents 30 business days from Subtask 5 Subtask 7 – Bidding Services Dependent on FDEP’s Bid Schedule Subtask 8 – Pre-Con Dependent on FDEP’s Award Schedule Subtask 9 – Shop Drawing, Construction Clarifications & Changes

45 business days from Subtask 8 (5 business days from receipt of submittals from Contractor)

Subtask 10 – Periodic/ Substantial / Final Inspections

15 business days from Subtask 9 (10 business days from request by Contractor)

Subtask 11 –Certification of Construction Completion

15 business days from Subtask 10 (10 business days from request by Contractor)

Summary of Fees:

Subtask Subtask Fixed

Price Cost Subtask Reimbursable

Subtask 1- Project Coordination $580.00 $0.00 Subtask 2- Survey $20,524.48 $0.00 Subtask 3- Geotechnical Engineering $5,837.62 $0.00 Subtask 4 – 60% Construction Documents $28,140.00 $0.00 Subtask 5 – Permitting $10,460.00 $4,245.00 Subtask 6 – Final Bid Documents $17,310.00 $0.00 Subtask 7 – Bidding Services $2,335.00 $0.00 Subtask 8 – Pre-Con $2,310.00 $0.00 Subtask 9 – Shop Drawing, Construction Clarifications & Changes

$5,330.00 $0.00

Subtask 10 – Periodic/ Substantial / Final Inspections $12,610.00 $0.00 Subtask 11 –Certification of Construction Completion $5,900.00 $0.00 Subtotals $111,337.10 $4,245.00

Total Fixed Price Cost: $111,337.10 Total Reimbursable Cost: $4,245.00

Overall Total Cost: $115,582.10

Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.

$5,687.62

$115,432.10

$111,187.10 $111,187.10