BPM006998_AZDCS_Sole_Source_Notification-_Family_Connections_Ongoing_Implementation.pdf
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- Attached to
- Master Agreement AZ|CTR077402
- Contract number
- CTR077402
- Issued by
- Arizona
About this file
This document is a Sole Source Procurement Notification from the Arizona Department of Child Safety (DCS), Office of Procurement & Contracts, located in Phoenix, Arizona. The sole source request (No. BPM006998) is specifically for Family Connections Ongoing Implementation, targeting vendors with expertise in staff development and training services, particularly those familiar with the Family Connections program.
The contract aims to secure a contractor to provide ongoing programmatic technical assistance for the Arizona Department of Child Safety, ensuring implementation fidelity of the Family Connections program. Key requirements include providing direct technical assistance, coaching, E-Learning licenses for staff training, and supporting continuous quality improvement efforts. The contractor must be a recognized subject matter expert with experience implementing the Family Connections Program at a state level, demonstrate ownership of the program through copyright or trademark, and have staff with knowledge of the program's adaptations and evidence base. The contractor will be responsible for tasks such as providing technical assistance, developing meeting materials, supporting case review processes, and maintaining strict confidentiality of departmental records.
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Sole Source Procurement Notification State of Arizona
Department of Child Safety Office of Procurement & Contracts
3003 N. Central Ave., 20th Fl.
Phoenix, AZ 85012
Sole Source Request No: BPM006998
Description: Family Connections Ongoing Implementation
In accordance with A.R.S. § 41-2536, Sole Source Procurement, an agency chief procurement officer may issue a Sole Source Request to registered vendors to invite comments on the sole sourer quest that will be available for three working days. This request is an opportunity for suppliers to acknowledge if the requested services can be provided.
RESPONSES TO A SOLE SOURCE REQUEST ARE NOT OFFERS AND CANNOT BE
ACCEPTED TO FORM A BINDING CONTRACT.
INTRODUCTION:
You are receiving this notification because your organization has designated the State’s eProcurement system, the Arizona Procurement Portal (APP) commodity code of 99106221 Staff
Development and Training, as an area of service that your organization may be able to provide.
The Arizona Department of Child Safety (ADCS) is verifying a Sole Source for a subject matter expert for Family Connections ongoing implementation.
Sole Source Request Due Date/Time: On or before June 9th, 2025 at 12:00:59 pm, Arizona local time.
Submittal Location: Submit via the Arizona Procurement Portal
(https://app.az.gov) (Note: Questions on how to submit the bid shall be directed to the Arizona Procurement
Portal Help Desk at app@azdoa.gov or (602) 542-7600.
Contact Person: Name: Victoria Wride
Email: Victoria.Wride@azdcs.gov
Please note that in order to retrieve the attachment for this Sole Source Request, suppliers are required to be registered in the State’s eProcurement system (APP) in order to submit a response.
If you require any assistance with the registration process, contact the APP Help Desk at (602)
542-7600 or app@azdoa.gov.
Please download the Sole Source Request documents to your computer, save any information entered, and submit the completed information as a new attachment in the State’s eProcurement system (APP).
https://app.az.gov/ mailto:app@azdoa.gov mailto:app@azdoa.gov
Department of Child Safety Office of Procurement & Contracts
3003 N. Central Ave., 20th Fl.
Phoenix, AZ 85012
Scope of Work
SECTION 1-A: Scope of Work
1.0 INTRODUCTION
1.1 The Arizona Department of Child Safety (DCS) is statutorily responsible for providing services to families whose children are involved with DCS. DCS Vision and Mission Statements are:
Mission: Successfully engage children, parents, families and the community to ensure safety, strengthen families, and achieve permanency.
Vision: Children thrive in family environments free from abuse and neglect.
2.0 PURPOSE AND BACKGROUND
2.1 The purpose of this contract is to secure a Contractor to assist the Arizona Department of Child Safety in ongoing programmatic technical assistance provision to ensure fidelity of the work is being maintained. The Contractor will provide direct technical assistance and coaching to DCS as needed and provide the E-Learning licenses needed for FC staff to complete the virtual training as required by that contract.
3.0 GENERAL REQUIREMENTS
3.1 Be familiar with how the Nurturing Parenting Program and Family Connections programs were tailored to meet Arizona’s needs.
3.2 Be a recognized developer or subject matter expert from the Developers of Family
Connections, and have experience installing and implementing the Family Connections Program at a State Level.
3.3 Demonstrate it is the sole proprietor of Family Connections by providing evidence the
Contractor holds the copyright or trademark or is identified as the Training Contact by the California Evidence Based Clearinghouse.
3.4 Be familiar with technical writing, coaching and employee development.
3.5 Ensure that all services, procedures, and forms provided are culturally relevant, linguistically appropriate and gender responsive (including Lesbian, Gay, Bisexual, Transgender, and Questioning (LGBTQ)).
Department of Child Safety Office of Procurement & Contracts
3003 N. Central Ave., 20th Fl.
Phoenix, AZ 85012
3.6 Ensure cross-cultural communication support with the involvement of culturally competent staff in all levels of service delivery.
4.0 SPECIFIC REQUIREMENTS:
4.1 The Contractor shall work with the Department on the following including but not limited to:
4.1.1 Provide Technical Assistance to support DCS in the oversight and continuous quality improvement of the fidelity of Family Connections implementation.
4.1.2 Provide Technical Assistance to support DCS in the understanding of the Family
Connections model, as needed, for the role in oversight of implementation fidelity and provision of ongoing development to the contracted vendor agencies.
4.1.3 Provide observation, feedback and coaching to DCS from the DCS quarterly provider meetings to support continuous quality improvement efforts
4.1.4 Develop tailored materials/activities to be used at the provider meetings.
4.1.5 Provide Technical Assistance to DCS in the development of interrater reliability in regards to case reviews.
4.1.6 Provide E-Learning Licenses for FC staff to complete E-Learning Modules prior to in-person training.
5.0 CONTRACTOR REQUIREMENTS: The Contractor shall:
5.1 Staffing:
5.1.1 Have adequate, qualified staff assigned to or located in Arizona to handle the tasks listed in the scope of work.
5.2 Staffing Qualifications:
5.2.1 Staff shall have knowledge of the Family Connections program, all of its adaptations and its evidence base.
5.2.2 Staff shall have experience in implementing Family Connections previously in a governmental setting (state, county, or community level).
Department of Child Safety Office of Procurement & Contracts
3003 N. Central Ave., 20th Fl.
Phoenix, AZ 85012
5.3 Professional Standards:
5.3.1 Staff are to be well groomed, and present a professional appearance.
5.3.2 Maintain confidentiality of Department records at all times in accordance with:
5.3.2 (a) DCS policy (https://dcs.az.gov/about/dcs-policies)
5.3.2 (b) Arizona State Library Archives
(http://www.azlibrary.gov/arm/retention- schedules)
5.3.2 (c) DCS Business Associate Agreement with HITECH
5.3.2 (d) The Social Security Administration Privacy Act (https://www.ssa.gov/agency/privacyact.html).
5.3.3 Contractor is prohibited from sharing any information regarding, or pictures of any parent/caregivers or children, including but not limited to, verbally, on social, printed, or electronic media.
6.0 REPORTING REQUIREMENTS:
6.1 DCS reserves the right to request the Contractor to submit additional or revised reports related to the service provisions.
6.2 Deliverables (Programmatic Reports) that shall be submitted by the Contractor within the timeframes provided below via email (as may be amended). All reports shall be written and submitted in the English language.
6.2.1 The deliverables and timeframes will be agreed on upon contract award.
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