1-BPM006981_AZDCS_Sole_Source_Notification-_Family_Connections_Ongoing_Implementation_-_Answer.pdf

Sole Source Procurement Notification

State of Arizona Department of Child Safety

Office of Procurement & Contracts 3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Sole Source Request No: BPM006981

Description: Family Connections Ongoing Implementation

In accordance with A.R.S. § 41-2536, Sole Source Procurement, an agency chief procurement officer may issue a Sole Source Request to registered vendors to invite comments on the sole sourer quest that will be available for three working days. This request is an opportunity for suppliers to acknowledge if the requested services can be provided.

RESPONSES TO A SOLE SOURCE REQUEST ARE NOT OFFERS AND CANNOT BE

ACCEPTED TO FORM A BINDING CONTRACT.

INTRODUCTION:

You are receiving this notification because your organization has designated the State’s eProcurement system, the Arizona Procurement Portal (APP) commodity code of 99106221 Staff

Development and Training, as an area of service that your organization may be able to provide.

The Arizona Department of Child Safety (ADCS) is verifying a Sole Source for a subject matter expert for Family Connections ongoing implementation.

Sole Source Request Due Date/Time: On or before June 2nd, 2025 at 12:00:59 pm, Arizona local time.

Submittal Location: Submit via the Arizona Procurement Portal

(https://app.az.gov) (Note: Questions on how to submit the bid shall be directed to the Arizona Procurement

Portal Help Desk at app@azdoa.gov or (602) 542-7600.

Contact Person: Name: Victoria Wride

Email: Victoria.Wride@azdcs.gov

Please note that in order to retrieve the attachment for this Sole Source Request, suppliers are required to be registered in the State’s eProcurement system (APP) in order to submit a response.

If you require any assistance with the registration process, contact the APP Help Desk at (602)

542-7600 or app@azdoa.gov.

Please download the Sole Source Request documents to your computer, save any information entered, and submit the completed information as a new attachment in the State’s eProcurement system (APP).

https://app.az.gov/ mailto:app@azdoa.gov mailto:Victoria.Wride@azdcs.gov mailto:app@azdoa.gov

Office of Procurement & Contracts 3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Scope of Work

SECTION 1-A: Scope of Work

1.0 INTRODUCTION

1.1 The Arizona Department of Child Safety (DCS) is statutorily responsible for providing services to families whose children are involved with DCS. DCS Vision and Mission Statements are:

Mission: Successfully engage children, parents, families and the community to ensure safety, strengthen families, and achieve permanency.

Vision: Children thrive in family environments free from abuse and neglect.

2.0 PURPOSE AND BACKGROUND

2.1 The purpose of this contract is to secure a Contractor to assist the Arizona Department of Child Safety in ongoing programmatic technical assistance provision to ensure fidelity of the work is being maintained. The Contractor will provide direct technical assistance and coaching to DCS as needed and provide the E-Learning licenses needed for FC staff to complete the virtual training as required by that contract.

3.0 GENERAL REQUIREMENTS

3.1 Be familiar with how the Nurturing Parenting Program and Family Connections programs were tailored to meet Arizona’s needs.

Had the parent aide contract for 5 years and during this time Nuturing Parenting and Family Connections were combined into one program. Have Nututrting Planning certification.

All About Kids utilized many evidence-based techniques when working with children/youth, their family and all stakeholders within the foster child’s case. Some examples of include Motivational

Interviewing, Needs Assessments, Strength Base Assessments, Solution Focused therapeutic techniques, Rapport building techniques, and Client Centered approach.

All About Kids believes in a multidisciplinary approach when working with parents as we believe it is through the cohesive collaboration the needs of the parents and the child can successfully be met. All About Kids engagement techniques include during initial contact ensure to deliver, provide, expose the family to educational services employment, monitor the transition through aftercare services for every parent that is assigned.

Our agency goal is to help family All About Kids Family strategy is to ensure continue engagement is through utilizing these following skills of behavioral modifications, physical wellbeing, emotional stability, cultural and social support, and educational knowledge. All about Kids is heavily involved

Office of Procurement & Contracts 3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Sole Source Request No: BPM006981

Description: Family Connections Ongoing Implementation in making sure that all parents and kids are involved services to help them to have a healthy relationship with their family members.

All about Kids staff is trained in monitoring the progress on a weekly basis, constantly communicating with providers as appropriate to ensure clients are attending classes, drug testing and employment. This agency works with concerned parties to develop nurturing lesson plans and participate in developing or other required case plan which enables the individual to remain with family goals are met. This program will arrange for and work with the nurturing parenting plan consistent with the individual’s needs and the needs of the family.

3.2 Be a recognized developer or subject matter expert from the Developers of Family Connections, and have experience installing and implementing the Family Connections Program at a State Level.

3.3 Demonstrate it is the sole proprietor of Family Connections by providing evidence the Contractor holds the copyright or trademark or is identified as the Training Contact by the California Evidence Based Clearinghouse.

3.4 Be familiar with technical writing, coaching and employee development.

Have written, developed, and trained a number of students and employees. Working at Intel for 15 years, teaching at College America, and currently teaching at South Mountain Community College.

Supported All About Kids business as a manager of Parent Aide and supervised visits. Developing the training material and working with the employees.

3.5 Ensure that all services, procedures, and forms provided are culturally relevant, linguistically appropriate and gender responsive (including Lesbian, Gay, Bisexual, Transgender, and Questioning (LGBTQ)).

Office of Procurement & Contracts 3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

3.6 Ensure cross-cultural communication support with the involvement of culturally competent staff in all levels of service delivery.

All About Kids makes an effort to maintain a culturally diverse staff that not only reflect diversity but are also committed to valuing diversity as demonstrated in their work experiences and skill set in working with youth. The staff hired will exhibit qualities of emotional adaptability and stability, cognitive flexibility, and behavioral flexibility in order to effectively deliver culturally competent services.

Team members come from a variety of cultural background groups, and 13 years providing services to Native American clients. We have contracts through Navajo Nation, Salt River, Gila, and Pima tribes in Arizona. We have participated in tribal cultural meetings delivered food to both Gila and

Navajo Nation during the holiday season.

We have serviced clients through the Case Aide program since 2015 and Parent Aide Since 2017.

We have serviced with Native American, African American, Latino families. This has not been limited to visits but participating in the successful reunification of families and children when deemed appropriate. We have learned to adapt, understand, understand the behaviors necessary to be able to deliver appropriate services. Language and communication style refers to a wide variety of verbal and nonverbal patterns and behaviors, including social customs about who speaks to whom – both how and when. Family Relationships what type did the youth grow up with. The family is the primary unit of society. In it, children are socialized into human society and into a culture's particular beliefs, attitudes, values and behaviors. The topic of family relationships includes family structure, roles, dynamics and expectations.

4.0 SPECIFIC REQUIREMENTS:

4.1 The Contractor shall work with the Department on the following including but not limited to:

4.1.1 Provide Technical Assistance to support DCS in the oversight and continuous quality improvement of the fidelity of Family Connections implementation.

4.1.2 Provide Technical Assistance to support DCS in the understanding of the Family Connections model, as needed, for the role in oversight of implementation fidelity and provision of ongoing development to the contracted vendor agencies.

4.1.3 Provide observation, feedback and coaching to DCS from the DCS quarterly provider meetings to support continuous quality improvement efforts

4.1.4 Develop tailored materials/activities to be used at the provider meetings.

Office of Procurement & Contracts 3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Sole Source Request No: BPM006981

Description: Family Connections Ongoing Implementation

4.1.5 Provide Technical Assistance to DCS in the development of interrater reliability in regards to case reviews.

4.1.6 Provide E-Learning Licenses for FC staff to complete E-Learning Modules prior to in-person training.

5.0 CONTRACTOR REQUIREMENTS: The Contractor shall:

5.1 Staffing:

5.1.1 Have adequate, qualified staff assigned to or located in Arizona to handle the tasks listed in the scope of work.

5.2 Staffing Qualifications:

5.2.1 Staff shall have knowledge of the Family Connections program, all of its adaptations and its evidence base.

5.2.2 Staff shall have experience in implementing Family Connections previously in a governmental setting (state, county, or community level).

Office of Procurement & Contracts 3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

5.3 Professional Standards:

5.3.1 Staff are to be well groomed, and present a professional appearance.

5.3.2 Maintain confidentiality of Department records at all times in accordance with:

5.3.2 (a) DCS policy (https://dcs.az.gov/about/dcs-policies)

5.3.2 (b) Arizona State Library Archives

(http://www.azlibrary.gov/arm/retention- schedules)

5.3.2 (c) DCS Business Associate Agreement with HITECH

5.3.2 (d) The Social Security Administration Privacy Act (https://www.ssa.gov/agency/privacyact.html).

5.3.3 Contractor is prohibited from sharing any information regarding, or pictures of any parent/caregivers or children, including but not limited to, verbally, on social, printed, or electronic media.

6.0 REPORTING REQUIREMENTS:

6.1 DCS reserves the right to request the Contractor to submit additional or revised reports related to the service provisions.

6.2 Deliverables (Programmatic Reports) that shall be submitted by the Contractor within the timeframes provided below via email (as may be amended). All reports shall be written and submitted in the English language.

6.2.1 The deliverables and timeframes will be agreed on upon contract award.

http://www.azlibrary.gov/arm/retention-http://www.ssa.gov/agency/privacyact.html)