BPM004763 Rhinehart Emergency Plan Policies.pdf

Please be aware that there are multiple policies that need your signature.

You will sign 3 receipts. They are the first 3 pages.

The policies are scanned in after the signature pages for you to view. Thank you.

• Security Plan and Emergency Action Plan (1 Signature)

• Hours of Service Summary

• Rhinehart Driver Handbook

HOURS OF SERVICE SUMMARY

Property Carrying Drivers

• 11 -Hour Driving Limit

May drive a maximum of 11 hours after 10 consecutive hours off duty.

• 14 -Hour Limit

May not drive beyond the 14th consecutive hour after coming on duty, following 10 consecutive hours off duty. Off-duty time does not extend the 14-hour period.

• 30 Minute Break Rule

Drivers must take a 30-minute break when they have driven for a period of 8 cumulative hours without at least a 30-minute interruption. The break may be satisfied by any non-driving period of

30 consecutive minutes (i.e., on-duty not driving, off-duty, sleeper berth, or any combination of these taken consecutively).

• 60/70-Hour Limit

May not drive after 70 hours on duty in 8 consecutive days. A driver may restart an 8-day consecutive day period after taking 34 or more consecutive hours off duty.

EMPLOYEE SIGNATURE__________________________________

DATE_________________________________________________

I, ______________________________ have read and received a copy of the Rhinehart Transportation

Company, LLC. Driver’s handbook.

Date________________________________________________________

Printed Name_________________________________________________

Signature_____________________________________________________

Rhinehart Oil Company

1970 E 68th Ave.

Denver, CO 80229

Security Plan for the Transportation of Hazardous Materials

Statement of Purpose:

This written security plan has been developed pursuant to 49 CFR Part 172 Hazardous Materials:

Security Requirements for Offerors and Transporters of Hazardous Materials promulgated by the U.S. Department of Transportation's Research and Special Programs Administration (68 FR 14509). Rhinehart Oil is committed to the safety and security of every hazardous material shipment conducted by the company and its employees. We all are aware of the reasons that we must be more vigilant to prevent or inhibit the use of our equipment, terminals, or the products we transport by terrorists. We urge all employees to help us implement this plan and to continuously improve our security efforts.

The U.S. Transportation Security Administration has reported that international terrorist groups are interested in obtaining hazardous materials, such as petroleum products through both legal and illegal means in order to use such material in this country as weapons of mass destruction against both civilian and military targets. In fact, fully laden petroleum cargo tank motor vehicles have already been used as weapons of mass destruction in several foreign countries over the past several years. The shipment of hazardous material products by Rhinehart Oil puts the company, its employees, our customers as well as our friends and neighbors, at an elevated risk of terrorist attack.

In order to enhance the security of hazardous material shipments, all employees must take the risk of terrorist attack against this company's hazardous materials shipment seriously. It is company policy that all employees make every effort, daily, to ensure the security of each hazardous material shipment from the time the product is assigned to company control until it is safely delivered to the ultimate purchaser.

The following written security plan is company policy. All employees must read it, always become familiar with and understand its requirements and implement its procedures as a condition of continued employment. Security of all hazardous material during loading and unloading or on route in a cargo tank motor vehicle is the company's top priority.

Rhinehart Oil is committed to the safety and security of our employees, the customers we serve, and the general public. We all are aware of the reasons that we must be more vigilant to prevent or inhibit the use of our equipment, terminals, or the products we transport by terrorists. We urge all employees to help us implement this plan and to continuously improve our security efforts.

The National Terrorism Advisory System, or NTAS, replaces the color-coded Homeland Security

Advisory System (HSAS).

These alerts will include a clear statement that there is an imminent threat or elevated threat. Using available information, the alerts will provide a concise summary of the potential threat, information about actions being taken to ensure public safety, and recommended steps that individuals, communities, businesses and governments can take to help prevent, mitigate or respond to the threat. These alerts will be given to employees when they occur.

Appendix 1

Section I: Designated Security Contact Centralizing the Flow of Security Related Information.

All security related questions, information, reports of suspicious activity or incidents involving the shipment of company-controlled products must be reported immediately to:

NAME WORK NUMBER CELL PHONE

NAME WORK NUMBER CELL PHONE

Tim Kiefer 303-857-2288 970-539-0375

Trevor Penner 303-455-1743 303-591-0108

Lyle Sheer 801-392-9516 ext 2803 801-388-9389

The designated security contact will relay security related information immediately to the appropriate person or persons within the company as well as to state local and federal law enforcement officials.

Section II: Personnel Security

Security Requirements for Personnel with Access to Petroleum or Aviation Fuel Cargo Tank Motor Vehicles and Storage Areas Where These Products are Located:

Rhinehart Oil will implement the following procedures as company policy to ensure that no HAZMAT driver (commercial driver's license holder with hazardous material endorsement) poses a security risk that in any way endangers a company shipment of product. These procedures also apply to current non-driver HAZMAT employees (and applicants for hire) whose duties require periodic safety training under existing federal hazardous material regulations.

• Perform detailed background check on all applicants for any driver or leased operator position.

• To the extent possible, check for criminal convictions.

• Contact previous employers and references of all applicants for HAZMAT driver or HAZMAT employee positions for the last 3 years,

• Investigate gaps in applicant employment history or any other information that seem suspicious,

• To the extent possible, require at least ten years consecutive employment and/or education records for all HAZMAT driver and HAZMAT employee applicants,

• Maintain employee information in a confidential and secure manner, and in compliance with all relevant Federal and stat regulations and statutes regarding confidentiality and individual privacy.

• Verify that drivers are U.S. citizens or that non-citizens have documentation appropriate to their immigration status

• Ensure drivers have current CDL, with appropriate endorsements and another form of identification (i.e. company issued credential; current medical certificate).

• Upon termination of employment of any HAZMAT driver or HAZMAT employee, secure shipments by:

o Collecting employee identification cards, photos or other items that demonstrate employment with the company, keys to cargo tank motor vehicles, secured buildings and other secured areas, cell phones and two-way radios, o Canceling all computer passwords and other access codes that would allow former employees to gain access to hazardous material shipments or to sensitive information such as delivery schedules, routes and destinations, o Updating company records, web sites and other material that lists employee names or authorizes access to hazardous material shipments, o Informing company employees, terminal operators, bulk plant personnel and other product customers when a former employee is no longer authorized by the company to have access to hazardous material shipments or information.

Section III: Unauthorized Access

Preventing Unauthorized Persons from Gaining Access to Cargo Tank Motor Vehicles, Storage Areas Where Bulk Product is Located and Shipment Information.

The following procedures are adopted as company policy to prevent unauthorized access to product shipments and related information:

• Management has designated who is in charge of security for the company and at each facility.

• Management will conduct security awareness training for all employees, including how to report suspicious incidents or events.

• Supervisors will require all visitors and outside vendors to the terminal, enter at the front door. Designated parking areas for visitor vehicles will be in front of the terminal.

• Designated personnel will perform yard checks

• Designated personnel will remove keys from trucks not in use and have secure key storage. All employees should control access to computers, especially those with product or routing information.

• All employees should control access to computers, especially those with products or routing information.

• Non-employees that are on the premises will be approached to determine their intent.

• All cargo tank motor vehicles and related equipment, and company offices where shipment information is located must be locked and keys stored in a secure area when unattended or not in use.

• Access to information regarding delivery schedules, routes and destinations must be limited to employees on a need to know basis.

• Management shall inspect facility grounds, maintenance areas, and buildings to identify points of possible unauthorized entry to the property.

• Periodically, Rhinehart Oil may test emergency response communications equipment and procedures.

• In the case of a security emergency or incident, all information must be relayed immediately to the employee responsible for shipment security. The designated security contact must immediately alert state and local police authorities and the local Office of the FBI of any security incident involving any shipment of product. The following emergency contact numbers should be called in the order listed:

1. Police Department @ 9-1-1

2. Appropriate Highway Patrol Dept.: Dependent on where the security issue occurs

3. CO State Patrol number (non-emergency) 303-239-4400 – 911 outside of the hours of 8a-5p

4. FBI (if necessary): 303-629-7171 (Denver)

Section IV: Enroute Security

Protecting the Security of Shipments in Transit.

The following procedures are adopted by Rhinehart Oil, as company policy to enhance the security of shipments during transportation. All HAZMAT drivers must learn, fully understand and adhere to these procedures:

• Sales and supervisory employees shall not accept business from an unknown party before verifying company legitimacy.

• Drivers and terminal personnel shall lock tractor doors at all times and take keys anytime driver is not with vehicle. Ensure windows are closed.

• Drivers shall perform “walk around” inspection of vehicle after every stop, including deliveries and breaks. Be sure to look under the trailer and in hose tubes where a device could be attached.

• Supervisors and drivers shall specify security considerations in route selection and times for pick-up and delivery. When possible, avoid bridges, tunnels, and dense population areas.

• Dispatchers, supervisors and drivers shall minimize driver “down-time” while en route.

Schedule and dispatch with as few required stops as possible.

• Management has established procedures to communicate emergency messages to all facilities and to drivers on the road. Options of communications will include cell phones, two-way radios, or scheduled call-in times. Management will include communications procedures for drivers to report any unexpected occurrence with equipment, load, or route.

• Special Note: Drivers (and other knowledgeable employees) shall not discuss any details about their load or pick-up points and destinations with unauthorized personnel, such as over cell phones, two-way radios or at truck stops.

• Drivers shall not pick up hitchhikers or allow any unauthorized personnel in the truck cab.

• Drivers shall not stop to help disabled vehicles or motorists. Call local authorities or management and notify them of anyone needing assistance. Be suspicious of motorists trying to get the driver to pull over for an “alleged” traffic accident. Be especially suspicious of vehicles with three or more people in them.

• Supervisors have developed procedures for detecting “late loads.” (Late loads are more than one hour past scheduled delivery time). Drivers will be required to use a checkout time or call in at 8:30 a.m.

• Drivers shall not change delivery destination unless authorized by dispatch.

• Supervisors have developed a procedure for drivers when being asked to pull over by law enforcement or an unmarked vehicle.

• Supervisors may arrange with shippers to schedule teams for long trips with high hazard materials.

• Supervisors shall consult with shippers to ensure security of consignee delivery areas.

Request will-lighted and marked delivery areas and that customer personnel be available to answer safety or security questions.

• Any time a HAZMAT driver leaves the cargo tank motor vehicle (e.g. loading and unloading operations, break time, down time, end of shift, etc.) the keys must be removed from the ignition, the windows fully rolled up and the doors locked.

• All employees are to report any suspicious events to Rhinehart Oil. Local law enforcement agencies will then be notified. In the case of a security emergency or incident, all information must be relayed immediately to the employee responsible for product security. The designated security contact must immediately alert state and local police authorities and the local Office of the FBI of any security incident involving any shipment of product. The following emergency contact numbers should be called in the order listed:

• Police Department @ 9-1-1

• Appropriate Highway Patrol Dept.: Dependent on where the security issue occurs

• CO State Patrol number (non-emergency) 303-239-4400 (8a-5p)

911 outside of the hours of 8a-5p

• FBI (if necessary): 303-629-7171 (Denver)

• UT State Patrol 801-538-3400

• FBI (if necessary): 801-579-1400 (Salt Lake City)

• AZ State Patrol – 602-223-2000

• FBI (if necessary): (623) 466-1999

Section V: Tank Car Unloading Site Procedures

1. Main rail switch must always be locked except when railroad is picking up empty cars or spotting full cars.

2. The tank car connected sign (blue flag) must always be attached to rail. Please place behind the last car in line.

3. One wheel of the tank car that is being unloaded must always be chocked with a chain that is provided. The chain must be around one wheel of the tank car.

4. The hand brake on the railcars must be set. If more than one car is spotted in a line the hand brake on the first and last car needs to be set.

5. When the tank car is empty the top dome cover must be closed tightly, and all nuts must be wrench tight.

6. When the tank car is empty the bottom valve must be closed, and the cap must be tightened with a wrench having a handle 36 inches long.

7. Rhinehart Oil equipment is to be locked when not in use.

Section VI: Employee Awareness Understanding Security Risks and Implementing the Security Plan.

All HAZMAT drivers and HAZMAT employees are responsible for understanding the security risks associated with transporting products and learn to identify and respond to those risks should they occur. A security risk assessment is attached to this document to aid in identifying potential risks that may occur during shipment

Appendix 2

In addition, All HAZMAT drivers and HAZMAT employees who fail to read this security plan, understand its requirements and implement its procedures at all times will be subject to termination of employment, This security plan is subject to change as circumstances or federal law requires. An updated copy of the company's security plan will be provided to all HAZMAT drivers and HAZMAT employees as soon as it becomes available, If there is any uncertainty regarding the written security plan, the security risk assessment or any other security related matter, it is the duty of all HAZMAT drivers and HAZMAT employees to seek clarification from the company's designated security contact

The company will provide news, updates and other pertinent information relating to security matters to HAZMAT drivers and HAZMAT employees on a regular basis, Appendix

This written security plan prepared by Rhinehart Oil is designed to protect the security of every shipment of products (hazardous materials) during transportation in commerce, as defined by the U.S. Department of Transportation, while under the control of this company.

This plan will be updated as circumstances or federal law requires.

Trevor Penner 3/10/20

HSE Manager Date

Appendix 1

The National Terrorism Advisory System, or NTAS, replaces the color-coded Homeland Security

Advisory System (HSAS).

These alerts will include a clear statement that there is an imminent threat or elevated threat. Using available information, the alerts will provide a concise summary of the potential threat, information about actions being taken to ensure public safety, and recommended steps that individuals, communities, businesses and governments can take to help prevent, mitigate or respond to the threat.

The NTAS Alerts will be based on the nature of the threat: in some cases, alerts will be sent directly to law enforcement or affected areas of the private sector, while in others, alerts will be issued more broadly to the American people through both official and media channels.

Alert Announcements

NTAS Alerts will be issued through state, local and tribal partners, the news media and directly to the public via the following channels:

• Via the official DHS NTAS webpage – http://www.dhs.gov/alerts

• Via email signup at – http://www.dhs.gov/alerts

• Via social media

1. Facebook – http://facebook.com/NTASAlerts

2. Twitter – http://www.twitter.com/NTASAlerts

• Via data feeds, web widgets and graphics http://www.dhs.gov/alerts

The public can also expect to see alerts in places, both public and private, such as transit hubs, airports and government buildings.

Q-How does the new system work?

A – When there is credible information about a threat, an NTAS Alert will be shared with the American public. It may include specific information, if available, about the nature of the threat, including the geographic region, mode of transportation, or critical infrastructure potentially affected by the threat, as well as steps that individuals and communities can take to protect themselves and help prevent, mitigate or respond to the threat. The advisory will clearly indicate whether the threat is Elevated, if we have no specific information about the timing or location, or Imminent, if we believe the threat is impending or very soon.

Q-As a citizen, how will I find out that an NTAS Alert has been announced?

A – The Secretary of Homeland Security will announce the alerts publicly. Alerts will simultaneously be posted at DHS.gov/alerts and released to the news media for distribution. The Department of

Homeland Security will also distribute alerts across its social media channels, including the

Department’s blog, Twitter stream, Facebook page, and RSS feed.

Q-I get my news online, so how will I find out about an NTAS Alert?

A – Americans can go to DHS.gov/alerts to see the most recent advisories. Additionally, advisories will be sent out widely through social and mainstream media.

Q-How will NTAS Alerts be cancelled or updated?

A – The NTAS Alerts carry an expiration date and will be automatically cancelled on that date. If the threat information changes for an alert, the Secretary of Homeland Security may announce an updated NTAS Alert. All changes, including the announcement that cancels an NTAS Alert, will be distributed the same way as the original alert.

Appendix 2

The risk assessment determination involves analysis of the company’s operations and characterization of the nature and magnitude of the security risks. Much of it is based on common sense. The risk assessment process should be memorialized in writing and kept on file for future U.S.

DOT inspections. The goal is to identify points in the distribution chain where security risks exist, but where actions can be taken to reduce the security risk. This does not mean that marketers in all situations will be required to install expensive security equipment.

1. Operations of the company that involves transportation.

• Loading and unloading operations

• Delivery of product by cargo tank motor vehicle to:

• Customers

• Terminal to Terminal

• Parking in Rhinehart Oil Terminal

2. The nature and magnitude of security risks to the shipment operations listed above.

• Be aware of all personnel around the terminal.

• Good per-trip inspection, including host tubes.

• Good check of equipment after stopping at a location other than that of a shipper or consignee.

• Rest area observation of surroundings and people.

• Be sure equipment is locked, whenever not in attendance. Extra keys will be given to each driver for the equipment being used.

• Not allowing equipment to be running when not in attendance.

• No hitchhikers.

• Be aware of being a good Samaritan.

• Delays can be encountered due to heightened security.

• Routing of dispatch, especially in residential and populated areas must be adhered to.

• General awareness after unloading at consignee, dispatch will be called, unless instructed otherwise.

• Shipments are vulnerable to unauthorized access during loading and unloading, because doors are not locked on cab, keys are left in the ignition.

• There is no current communication procedure in place for receiving security information from employers or reporting security emergencies to law enforcement authorities.

• Driver work histories do not undergo sufficient scrutiny.

• I don't know my motor carrier's security procedure regarding driver screening.

• Gas stations are vulnerable because it is in a highly populated area, next to a school, public drinking water supply, hospital, bridge, or tunnel.

• General Public at rest areas.

• Equipment running when not in attendance.

3. What procedures will reduce the risk points identified in number two above?

Secure access to cargo tank vehicles. Require driers to remove keys, raise windows and lock door of cab during deliveries or whenever the vehicle is unattended. Make sure that the cargo tank is always parked in a secure well lighted area when not in use. Keys should be locked in a safe area. Cargo tanks should be empty when being stored overnight.

Consider low risk delivery routes when risk is high. Maintain driver contact with phone or radio. More expensive alternatives should be considered such as remote ignition kill switches or global tracking systems if you determine that the risk to cargo tank vehicles is particularly high in your situation.

Centralize system for security information and emergency response procedures. Have a single employee responsible for receiving security information and putting into motion emergency response procedures. Keep HAZMAT drivers and HAZMAT employees informed of security risk code levels.

Train HAZMAT drivers and HAZMAT employees on how to recognize and respond to security threats.

• Coordinate driver security efforts with suppliers, and terminal operators.

Review and if necessary, amend written security plan on a periodic basis.

• Becoming familiar with onsite employees.

• Do not pick up hitchhikers.

• Be aware when being a good Samaritan.

Appendix 3

The risk assessment determination involves analysis of the company's operations and characterization of the nature and magnitude of the security risks. Much of it is based on common sense. The risk assessment process should be memorialized in writing and kept on file for future U.S. DOT inspections. The goal is to identify points in the distribution chain where security risks exist, but where actions can be taken to reduce the security risk. This does not mean that marketers in all situations will be required to install expensive security equipment.

• Operations of the company that involves transportation.

• Loading and unloading operations.

• Delivery of product by cargo tank motor vehicle to:

• Customers

• Terminal to Terminal

• Parking in Company Name's Terminal

• The nature and magnitude of security risks to the shipment operations listed above.

• Shipments are vulnerable to unauthorized access during loading and unloading, because doors are not locked on cab, keys are left in the ignition.

• There is no current communication procedure in place for receiving security information from employees or reporting security emergencies to law enforcement authorities.

• Driver work histories do not undergo sufficient scrutiny.

• Gas stations are vulnerable because it is in a highly populated area, next to a school, public drinking water supply, hospital, bridge or tunnel.

• Employees at sites could be unauthorized people.

• Pre-trip inspection, including hose tubes.

• Checking of equipment after stopping at a location other than that of a shipper or consignee.

• General Public at rest area.

• Equipment not locked, when there is not someone in attendance.

• Equipment running when not in attendance.

• Picking up hitchhikers

• Being a Good Samaritan