BAFO HDR Email.pdf
PDF 607 KB Posted
- Attached to
- Master Agreement AZ|CTR074224
- Contract number
- CTR074224
- Issued by
- Arizona
About this file
This document is a Request for Best and Final Offer (BAFO) from the Arizona Department of Environmental Quality (ADEQ) to HDR Engineering, Inc., specifically for Solicitation BPM006379 concerning "Capacity Development/Technical Assistance to Small Public Drinking Water Systems". The communication is between Ana Machiche, Contract Manager at ADEQ, and Steven Townsend, Senior Project Manager at HDR Engineering, located in Phoenix, Arizona.
The BAFO requires HDR Engineering to resubmit Attachment 13 Pricing Sheet with "Best and Final Offer" noted at the top of the document, ensuring an hourly rate is entered for all applicable personnel classifications. HDR must also resubmit the Offer and Acceptance Form with updated date and signature. The solicitation follows Arizona Administrative Code A.A.C. R2-7-C315 for Offer Revisions and Best and Final Offers, with a submission deadline of October 7, 2024 by 5:00 PM MST. If HDR does not submit a written Best and Final Offer, their previous written offer will be accepted as the final proposal.
View the file
Other files
Show all 23
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Ana Machiche <machiche.ana@azdeq.gov>
RE: RESPOND no later than Monday, October 7, 2024 by 5:00 PM MST - Best and Final Request - Solicitation BPM006379 "Capacity Development/Technical Assistance to Small Public Drinking Water Systems" 1 message
Townsend, Steven <steven.townsend@hdrinc.com> Tue, Oct 8, 2024 at 8:02 AM To: Ana Machiche <machiche.ana@azdeq.gov>, "Fort, Jason" <Jason.Fort@hdrinc.com>
Hi Ana, Correct, HDR is staying at the rates provided. I did put the ‘Best and Final Offer’ at the top of each sheet in the header, see below.
Please let me know if that was not an acceptable location to put the BAFO notice.
Thanks, Steve
Steven Townsend, PE
D 602.522.7766 M 480.236.8839 hdrinc.com/follow-us
From: Ana Machiche <machiche.ana@azdeq.gov> Sent: Tuesday, October 8, 2024 7:55 AM To: Townsend, Steven <steven.townsend@hdrinc.com>; Fort, Jason <Jason.Fort@hdrinc.com> Subject: Fwd: RESPOND no later than Monday, October 7, 2024 by 5:00 PM MST - Best and Final Request - Solicitation BPM006379 "Capacity Development/Technical Assistance to Small Public Drinking Water Systems"
10/8/24, 8:29 AM State of Arizona Mail - RE: RESPOND no later than Monday, October 7, 2024 by 5:00 PM MST - Best and Final Request - Solicitati… https://mail.google.com/mail/u/0/?ik=58f7a56870&view=pt&search=all&permthid=thread-a:r-1143574371815459068%7Cmsg-f:1812358506550700719… 1/4 http://hdrinc.com/follow-us mailto:machiche.ana@azdeq.gov mailto:steven.townsend@hdrinc.com mailto:Jason.Fort@hdrinc.com
CAUTION: [EXTERNAL] This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Steve, The attached Pricing Sheet does not have the words "Best and Final Offer". I noticed that the rates stayed the same as the initial offer, please verify if that is the intent of HDR.
If the rates were supposed to change and the incorrect pricing sheet was attached, submit a revised pricing sheet with the words "Best and Final Offer" at the top of the pricing sheet by COB today, 10/8/24.
If you have any questions, please let me know.
Thank you, Ana Machiche
Contract Manager
Arizona Department of Environmental Quality
1110 W. Washington St., #160
Phoenix, AZ 85007
602.771.4140
AZDEQ.gov
---------- Forwarded message --------- From: Townsend, Steven <steven.townsend@hdrinc.com> Date: Mon, Oct 7, 2024 at 4:00 PM Subject: RE: RESPOND no later than Monday, October 7, 2024 by 5:00 PM MST - Best and Final Request - Solicitation BPM006379 "Capacity Development/Technical Assistance to Small Public Drinking Water Systems" To: Ana Machiche <machiche.ana@azdeq.gov>, Fort, Jason <Jason.Fort@hdrinc.com>
Hi Ana, Thank you for sending the forms and all the details. Please see the attached with our BAFO and the signatures requested.
10/8/24, 8:29 AM State of Arizona Mail - RE: RESPOND no later than Monday, October 7, 2024 by 5:00 PM MST - Best and Final Request - Solicitati… https://mail.google.com/mail/u/0/?ik=58f7a56870&view=pt&search=all&permthid=thread-a:r-1143574371815459068%7Cmsg-f:1812358506550700719… 2/4 https://azdeq.gov/ mailto:steven.townsend@hdrinc.com mailto:machiche.ana@azdeq.gov
Please let me know if you need anything further. Have a great evening!
Steve
Steven Townsend, PE
D 602.522.7766 M 480.236.8839 hdrinc.com/follow-us
Sent: Monday, October 7, 2024 1:00 PM To: Townsend, Steven <steven.townsend@hdrinc.com>; Fort, Jason <Jason.Fort@hdrinc.com> Subject: Fwd: RESPOND no later than Monday, October 7, 2024 by 5:00 PM MST - Best and Final Request - Solicitation
CAUTION: [EXTERNAL] This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Reminder regarding BAFO.
Contract Manager
Arizona Department of Environmental Quality
1110 W. Washington St., #160
Phoenix, AZ 85007
---------- Forwarded message ---------
Date: Thu, Oct 3, 2024 at 8:25 AM Subject: RESPOND no later than Monday, October 7, 2024 by 5:00 PM MST - Best and Final Request - Solicitation
To: Townsend, Steven <steven.townsend@hdrinc.com>, Fort, Jason <Jason.Fort@hdrinc.com>
HDR Engineering, Inc.
Hello, 10/8/24, 8:29 AM State of Arizona Mail - RE: RESPOND no later than Monday, October 7, 2024 by 5:00 PM MST - Best and Final Request - Solicitati… https://mail.google.com/mail/u/0/?ik=58f7a56870&view=pt&search=all&permthid=thread-a:r-1143574371815459068%7Cmsg-f:1812358506550700719… 3/4 http://hdrinc.com/follow-us mailto:machiche.ana@azdeq.gov mailto:steven.townsend@hdrinc.com mailto:Jason.Fort@hdrinc.com https://azdeq.gov/ mailto:machiche.ana@azdeq.gov mailto:steven.townsend@hdrinc.com
Attached is the request for Best and Final Offer (BAFO) letter. To assist with your response, I have attached the following documents to this email:
1. Initial response to attachment #1 Offer and Acceptance
2. Initial response to attachment #13 Pricing Sheet
3. Blank attachment #13 Pricing Sheet - BAFO (with the header as Best and Final Offer) in case you want to use this one or you can use your previous submission and change as needed. If using your previous submission, be sure to add "Best and Final Offer" at the top of the page.
Please provide your written response via email to Machiche.Ana@azdeq.gov no later than Monday, October 7, 2024 by 5:00 PM MST (Local Arizona Time).
If you have any questions, please let me know.
Thank you, Contract Manager
Arizona Department of Environmental Quality
1110 W. Washington St., #160
Phoenix, AZ 85007
10/8/24, 8:29 AM State of Arizona Mail - RE: RESPOND no later than Monday, October 7, 2024 by 5:00 PM MST - Best and Final Request - Solicitati… https://mail.google.com/mail/u/0/?ik=58f7a56870&view=pt&search=all&permthid=thread-a:r-1143574371815459068%7Cmsg-f:1812358506550700719… 4/4 mailto:Machiche.Ana@azdeq.gov https://azdeq.gov/
Main Office 1110 Washington Street • Phoenix, AZ 85007
(602) 771-2300
Southern Regional Office 400 West Congress Street • Suite 433 • Tucson, AZ 85701
(520) 628-6733
Katie Hobbs Governor
Karen Peters Deputy Director
October 3, 2024
HDR Engineering, Inc.
Steve Townsend, PE, Sr. Project Manager 20 E. Thomas Road, Suite 2500 Phoenix, AZ 85012
SENT VIA EMAIL: steven.townsend@hdrinc.com
Re: RFP No. BPM006379 “Capacity Development/Technical Assistance to Small Public Drinking Water
Systems” – Request for Best and Final Offer (BAFO)
Dear Mr. Townsend:
In accordance with Arizona Administrative Code A.A.C. R2-7-C315, Offer Revisions and Best and Final Offers, your firm will now have the opportunity to revise, alter, or add to its current proposal. All Final Proposal Revisions shall be in writing and submitted electronically to ADEQ via email to Machiche.Ana@azdeq.gov. If your firm does not submit a written Best and Final offer, your firm’s immediate previous written offer will be accepted as your best and final offer.
Please submit all changes following the instructions below, ensuring to include those item(s) agreed upon during negotiations. Please provide the following:
• Best and Final Offer (Offer Forms - Pricing Sheet, Attachment 13) Resubmit Attachment 13 Pricing Sheet completed with your firm’s Best and Final Offer. Include “Best and Final Offer” at the top of each page. Be sure to enter an Hourly Rate for all applicable personnel classification listed. If your firm does not have a personnel classification, enter N/A.
• Offer and Acceptance Form (Offer Forms – Offer and Acceptance Form, Attachment 1) Resubmit Offer and Acceptance Form (Attachment 1) document with Date and Signature inserted into space provided directly to the right of “Best and Final Offer” located in middle portion of document.
On the “Revised Offers” section, insert the date of “9/26/2024” and signature, which is when the offer was revised to replace attachment 5.
Please provide your written response via email to Machiche.Ana@azdeq.gov no later than Monday, October 7, 2024 by 5:00 PM MST (Local Arizona Time).
If there are any questions regarding this, please contact me at Machiche.Ana@azdeq.gov
Sincerely, Ana Machiche, Contract Manager mailto:steven.townsend@hdrinc.com mailto:Machiche.Ana@azdeq.gov
File details come from the government source that posted it. Updated .