B027-20_Sep_4_26_solicitation_doc.pdf

This is a solicitation document from the City of Meriden, Connecticut, for streetlight maintenance services. The City seeks qualified contractors to inspect, inventory, maintain, and repair its street light network, which comprises approximately 4,200 LED cobra head streetlights installed in 2016, 300 LED decorative streetlights, 100 LED post-top streetlights on fiberglass poles, 50 non-LED flood lights, and 750 utility poles with mostly underground electric service. Bids are due August 26, 2026, at 11:00 a.m. EDT, with vendor questions accepted through August 19, 2026, at 4:00 p.m. EDT. Site visits are required. The contract term is three years commencing in 2026 and terminating in 2029, with an option to extend for one additional three-year term by mutual written agreement. All vendors are eligible to respond.

Bidders must submit unit cost rates for nine task categories including annual inspection and inventory, luminaire maintenance, pole installations (direct embedded metal, direct embedded fiberglass, and foundation-mounted), foundation installation, underground conduit installation, emergency maintenance, and a monthly police officer allowance of $1,000, $1,100, and $1,200 for years one through three respectively. Bid submissions must include a bid bond equal to ten percent of the bid amount, a non-collusive statement, a qualification statement, and a contractor markup form. Award preference is applied sequentially to the incumbent contractor, multi-item award holders, Connecticut-based contractors, and coin toss winners. The City is exempt from federal excise taxes and Connecticut sales and use taxes, which shall not be included in bid pricing. Payment is made no less than thirty days after completion of services, invoiced monthly. All bids must be submitted through the OpenGov ePortal at https://procurement.opengov.com/portal/meridenct.