B027-20_Sep_17_26_solicitation_doc.pdf

This Invitation to Bid (ITB) is issued by the City of Meriden, Connecticut for streetlight maintenance services covering inspection, inventory, maintenance, and repair of the city's street light network. The network comprises approximately 4,200 LED cobra head streetlights installed in 2016, 300 LED decorative streetlights, 100 LED post-top streetlights on fiberglass poles, 50 non-LED flood lights, and 750 utility poles with mostly underground electric service. The solicitation period runs from August 5, 2026 through August 26, 2026 at 11:00 a.m. EDT, with vendor questions accepted through August 19, 2026 at 4:00 p.m. EDT. Site visits are required. The contract term is three years commencing in 2026 and terminating in 2029, with an option to extend for one additional three-year term by mutual written agreement. All vendors are eligible to respond.

Bidders must submit unit cost rates for nine task categories including annual inspection and inventory; luminaire maintenance; direct embedded metal and fiberglass pole installation; foundation-mounted pole and foundation installation; underground conduit installation; emergency maintenance; and a monthly police officer allowance. Bid submissions are required through the OpenGov ePortal at https://procurement.opengov.com/portal/meridenct. Bidders must provide a bid bond equal to ten percent of the bid amount, a non-collusive statement, a qualification statement, and a contractor markup form. Award preference is applied in order to the incumbent contractor, multi-item award holders, Connecticut-based contractors, and coin toss winners. The City of Meriden is exempt from federal excise taxes and Connecticut sales and use taxes, which shall not be included in bid pricing. Payment is made no less than thirty days after completion of services, invoiced monthly. Contact Susan Martel, Procurement Officer, at 203-630-4115 or smartel@meridenct.gov for inquiries.