B027-20_Aug_10_26_solicitation_doc.pdf

This is a solicitation document issued by the City of Meriden, Connecticut for streetlight maintenance services. The City seeks bids from qualified contractors to inspect, inventory, maintain, and repair its street light network, which comprises approximately 4,200 LED cobra head streetlights installed in 2016, 300 LED decorative streetlights, 100 LED post-top streetlights mounted on fiberglass poles, 50 non-LED flood lights, and 750 utility poles with primarily underground electric service. The Invitation to Bid (ITB) number B027-20 opened on August 5, 2026, at 7:00 a.m. EDT with bids due on August 26, 2026, at 11:00 a.m. EDT. Vendor questions are accepted through August 19, 2026, at 4:00 p.m. EDT. The contract term is three years commencing in 2026 and terminating in 2029, with an option to extend for one additional three-year term by mutual written agreement. Site visits are required, and all vendors are eligible to respond.

Bidders must submit unit cost rates for nine task categories including annual inspection and inventory, luminaire maintenance, pole installations (direct embedded metal, direct embedded fiberglass, and foundation-mounted), foundation installation, underground conduit installation, and emergency maintenance, plus a monthly police officer allowance of $1,000, $1,100, and $1,200 for years one through three respectively. Bid submissions require a bid bond equal to ten percent of the bid amount, a non-collusive statement, a qualification statement, and a contractor markup form. Award preference is applied in order to the incumbent contractor, multi-item award holders, Connecticut-based contractors, and coin toss winners. All bids must be submitted through the OpenGov ePortal at https://procurement.opengov.com/portal/meridenct. The City is exempt from federal excise taxes and Connecticut sales and use taxes, which shall not be included in bid pricing. Payment is made no less than thirty days after monthly invoicing upon completion of services. Contact Susan Martel, Procurement Officer, at 203-630-4115 or smartel@meridenct.gov for inquiries.