B027-20_Sep_24_26_solicitation_doc.pdf

This solicitation document is issued by the City of Meriden, Connecticut, for streetlight maintenance services covering inspection, inventory, maintenance, and repair of the municipal street light network. The network comprises approximately 4,200 LED cobra head streetlights installed in 2016, 300 LED decorative streetlights, 100 LED post-top streetlights on fiberglass poles, 50 non-LED flood lights, and 750 utility poles with mostly underground electric service. Bidders must provide unit cost rates for nine task categories: annual inspection and inventory; luminaire maintenance (estimated 120 locations per year); direct embedded metal pole installation (6-12 locations annually); direct embedded fiberglass post installation (1-2 locations annually); foundation-mounted pole installation (6-12 locations annually); foundation installation (1-2 locations annually); underground conduit installation (100-500 feet annually); emergency maintenance; and monthly police officer allowances. Site visits are required. Bids are due August 26, 2026, at 11:00 a.m., with vendor questions due August 19, 2026, at 4:00 p.m. The contract term is three years commencing in 2026 and terminating in 2029, with an option to extend for one additional three-year term by mutual written agreement. Bids must be submitted through the OpenGov ePortal at https://procurement.opengov.com/portal/meridenct.

Bidders must submit a bid bond equal to ten percent of the bid amount, a non-collusive statement, a qualification statement, and a contractor markup form. All vendors are eligible, though award preference is applied in order to the incumbent contractor, multi-item award holders, Connecticut-based contractors, and coin toss winners. The City is exempt from federal excise taxes and Connecticut sales and use taxes, which shall not be included in bid pricing. Payment is made no less than thirty days after completion of services, invoiced monthly. For inquiries, bidders should contact Susan Martel, Procurement Officer, at 203-630-4115 or smartel@meridenct.gov.