B027-20_Oct_15_26_solicitation_doc.pdf

This is a solicitation document from the City of Meriden, Connecticut, for streetlight maintenance services covering inspection, inventory, maintenance, and repair of the municipal street light network. The City maintains approximately 4,200 LED cobra head streetlights installed in 2016, 300 LED decorative streetlights, 100 LED post-top streetlights on fiberglass poles, 50 non-LED flood lights, and 750 utility poles with mostly underground electric service. Bidders must submit responses through the OpenGov ePortal by August 26, 2026, at 11:00 a.m., with vendor questions due August 19, 2026, at 4:00 p.m. Site visits are required prior to bid submission. The contract term is three years commencing in 2026 and terminating in 2029, with an option to extend for one additional three-year term by mutual written agreement.

Bidders must submit unit cost rates for nine task categories: annual inspection and inventory; luminaire maintenance (estimated 120 locations per year); direct embedded metal pole installation (6-12 locations annually); direct embedded fiberglass post installation (1-2 locations annually); foundation-mounted pole installation (6-12 locations annually); foundation installation (1-2 locations annually); underground conduit installation (100-500 feet annually); emergency maintenance; and a monthly police officer allowance of $1,000, $1,100, and $1,200 for years one through three respectively. Submission requirements include a bid bond equal to ten percent of the bid amount, a non-collusive statement, a qualification statement, and a contractor markup form. Award preference is applied in order to the incumbent contractor, multi-item award holders, Connecticut-based contractors, and coin toss winners. The City is exempt from federal excise taxes and Connecticut sales and use taxes, which shall not be included in bid pricing. Payment is made no less than thirty days after completion of services, invoiced monthly. All vendors are eligible. Inquiries should be directed to Susan Martel, Procurement Officer, at 203-630-4115 or smartel@meridenct.gov.