ATTACHMENT K Bethany ES Specifications.pdf

PROJECT MANUAL OF CONSTRUCTION

DOCUMENTS

BEAVERTON SD BETHANY ES

RESTROOM RENOVATION

Project No: 25027

Beaverton School District

1260 NW Waterhouse Ave

Beaverton, OR 97006

100% Construction Documents

VOLUME 1 OF 1

(Divisions 00 - 26)

November 20, 2025

Schematic Design Project Manual

BEAVERTON SD BETHANY ES RESTROOM RENOVATION

OWNER

BEAVERTON SCHOOL DISTRICT

1260 NW Waterhouse Ave

Beaverton, OR 97003 503.356.4500

Andrea Radona, Project Manager

Andrea_Radona@beaverton.k12.or.us

DESIGN TEAM

ARCHITECT

SĀJ Architecture, LLC 329 NE Couch St. Suite 203 Portland, OR 97232 503.703.0903 Amy Vohs, AIA, Principal-in-Charge amyv@saj-arch.com

PLUMBING ENGINEER

Interface Engineering, Inc.

100 SW Main Street, Suite 1600 Portland, OR 97204 503.382.2266 Contact: Chris Scott, PE Email: chriss@interfaceeng.com

PLUMBING ENGINEER

100 SW Main Street, Suite 1600 Portland, OR 97204 503.382.2266 Contact: Mike Moerlins, PE Email: michaelm@interfaceeng.com

ELECTRICAL ENGINEER

100 SW Main Street, Suite 1600 Portland, OR 97204 503.382.2266 Contact: Michael Nelson, PE Email: michaeln@interfaceeng.com mailto:chriss@interfaceeng.com mailto:michaelm@interfaceeng.com mailto:michaeln@interfaceeng.com

Bethany ES Restroom Renovation

SAJ Project No.: 25027

100% Construction Documents

SAJ Architecture Portland, OR

SEALS

00 01 07 - 1

ARCHITECT’S SEAL

The undersigned hereby certifies that the Architectural Technical Specifications in this project manual were prepared by me or under my direct supervision, and that I am duly registered under the laws of the State of Oregon and hereby affix my Professional Seal.

END OF ARCHITECTURAL CERTIFICATION

ELECTRICAL ENGINEER’S SEAL

The undersigned hereby certifies that the Electrical Technical Specifications in this project manual were prepared by me or under my direct supervision, and that I am duly registered under the laws of the State of Oregon and hereby affix my Professional Seal.

Interface Engineering, INC.

END OF ELECTRICAL CERTIFICATION

PLUMBING ENGINEER’S SEAL

The undersigned hereby certifies that the Plumbing Technical Specifications in this project manual were prepared by me or under my direct supervision, and that I am duly registered under the laws of the State of Oregon and hereby affix my Professional Seal.

Interface Engineering, INC.

END OF PLUMBING CERTIFICATION

END OF SECTION

Table of Contents 00 01 10 - Page 1

TABLE OF CONTENTS

VOLUME 1

INTRODUCTORY INFORMATION

00 00 01 COVER SHEET

00 00 02 FRONTISPIECE

00 01 07 SEALS PAGES

00 01 10 TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

Provided separately by Owner

00 50 00 CONTRACTING FORM SUPPLEMENTALS

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 25 00 SUBSTITUTION PROCEDURES

01 26 00 CONTRACT MODIFICATION PROCEDURES

01 29 00 PAYMENT PROCEDURES

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 40 00 QUALITY REQUIREMENTS

01 42 00 REFERENCES

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

01 73 00 EXECUTION

01 73 29 CUTTING AND PATCHING

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 77 00 CLOSEOUT PROCEDURES

01 78 23 OPERATION AND MAINTENANCE DATA

01 78 39 PROJECT RECORD DOCUMENTS

DIVISION 02 - EXISTING CONDITIONS

02 41 19 SELECTIVE DEMOLTION

DIVISION 03 – CONCRETE

03 20 00 03 30 00

CONCRETE REINFORCING

CAST-IN-PLACE CONCRETE

DIVISION 04 – MASONRY – NOT USED

DIVISION 06 – WOODS, PLASTICS AND COMPOSITES

06 10 00 ROUGH CARPENTRY

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 92 00 JOINT SEALANTS

07 92 19 ACOUSTICAL JOINT SEALERS

DIVISION 08 – OPENINGS – NOT USED

DIVISION 09 - FINISHES

09 29 00 GYPSUM BOARD

09 30 00 09 67 23

TILING

RESINOUS FLOORING

09 91 23 INTERIOR PAINTING

Table of Contents 00 01 10 - Page 2

DIVISION 10 – SPECIALTIES

10 14 00 10 21 13

INTERIOR SIGNAGE

TOILET COMPARTMENTS

10 28 00

TOILET, BATH AND LAUNDRY ACCESSORIES

DIVISION 22 - PLUMBING

22 00 00 PLUMBING BASIC REQUIREMENTS

22 05 23 GENERAL-DUTY VALVES FOR PLUMBING PIPING

22 05 29 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

22 05 53 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

22 07 00 PLUMBING INSULATION

22 10 00 PLUMBING PIPING

22 40 00 PLUMBING FIXTURES

DIVISION 26 - ELECTRICAL

26 00 00 ELECTRICAL BASIC REQUIREMENTS

26 05 09 EQUIPMENT WIRING

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS AND EQUIPMENT

26 05 33 RACEWAYS

26 05 34 BOXES

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS

26 09 23 OCCUPANCY AND VACANCY SENSORS

26 27 26 WIRING DEVICES

26 28 00 OVERCURRENT PROTECTIVE DEVICES

26 51 00 LIGHTING

END OF TABLE OF CONTENTS

CONTRACTING FORM SUPPLEMENTS

00 50 00 - 1

SECTION 00 50 00 – CONTRACTING FORM SUPPLEMENTS

PART 1 - GENERAL

1.01 FORMS

A. Use the following forms for the specified purposes unless otherwise indicated elsewhere in Contract Documents.

B. Clarification and Modification Forms:

1. Request for Interpretation Form: Contractor’s standard form

2. Substitution Request Form: CSI/CSC Form 1.5C (During the Bidding/Negotiating Stage).

3. Architect's Supplemental Instructions Form: Architect’s standard form

4. Construction Change Directive Form: Architect’s standard form.

5. Request for Proposal Form: Architect’s standard form

6. Change Order Form: AIA G701-2017

C. Closeout Forms:

1. Certificate of Substantial Completion Form: AIA G704-2017.

2. Contractor’s Affidavit of Release of Liens Form: AIA G706A

3. Consent of Surety to Final Payment Form: AIA G707.

1.02 REFERENCE STANDARDS

A. AIA G704 - Certificate of Substantial Completion 2017.

B. AIA G706A - Contractor’s Affidavit of Release of Liens 1994.

C. AIA G707 - Consent of Surety to Final Payment 1994.

D. AIA G810 - Transmittal Letter 2001.

E. CSI/CSC Form 1.5C - Substitution Request (During the Bidding/Negotiating Stage) Current Edition.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 00 50 00

CONTRACTING FORM SUPPLEMENTS

00 50 00 - 2

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SUMMARY

01 10 00 - 1

SECTION 01 10 00 - SUMMARY

1.01 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Access to site.

4. Work restrictions.

5. Specification and Drawing conventions.

6. Owner occupancy.

B. Related Sections:

1. Division 01 Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.02 PROJECT INFORMATION

A. Project Identification: Beaverton School District Bethany Elementary School Restroom Renovation.

1. Project Location: 3305 NW 174th Ave, Beaverton, OR 97006.

B. Owner: Beaverton School District. 1260 NW Waterhouse Ave, Beaverton, 97006.

1. Owner's Representative:

a. Andrea Radona, Project Manager (503)356-4435.

b. Nancy Striplin, Project Coordinator (503) 356-4435.

C. Architect: SAJ Architecture, 329 NE Couch St. Suite 203, Portland, OR 97232.

1. Architect's Representative: Amy Vohs, AIA, Principal, (503) 703-0903.

1.03 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents. In summary, and without force and effect on the Contract Documents the Work consists of the following:

1. Description of Work: This project consists of a full renovation of the (2) two sets of girls and boys restrooms, including removal of and refresh of existing fixtures, finishes, accessories, and lighting.

2. All quantities and areas indicated on the Code Compliance Drawings portion of the contract documents are for agency review purposes only, unless specifically indicated otherwise. Elements of the Work may be shown on the Code Compliance Drawings.

3. Contractor shall be responsible for determining all areas and quantities.

B. Type of Contract.

1. Project will be constructed under a single prime contract with a fixed Contract Sum.

1.04 OWNER-FURNISHED PRODUCTS

01 10 00 - 2

A. Owner will furnish products indicated in individual specification sections. The Work includes providing support systems to receive Owner's equipment and making plumbing, mechanical, and electrical connections.

B. Owner-Furnished Products:

1. See individual Specification Sections for Owner Furnished Contractor Installed (OFCI) items.

1.05 ACCESS TO SITE

A. General: Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by areas within the Contract limits indicated, compliance with codes and regulations, and the Owner’s right to perform work or to retain other contractors on portions of Project.

B. Use of Site: Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to within areas where work is permitted.

1.06 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. Parking Restrictions: On site parking. Limited off-site parking is allowed where it does not disrupt traffic or neighbors in any way. All construction staff, equipment and material deliveries, site visitors, etc. are shall be limited to park on-site only. Contractor has responsibility to enforce this requirement.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less that three days in advance of proposed disruptive operations.

2. Do not proceed with disruptive interruptions without Owner's written permission.

D. Nonsmoking Building: Smoking is not permitted on property, within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes.

E. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

1.07 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 50-division format and CSI/CSC's "MasterFormat" numbering system.

1. Section Identification: The Specifications use Section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete because all available Section numbers are not used. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of Sections in the Contract Documents.

2. Division 01: Sections in Division 01 govern the execution of Work of all Sections in the Specifications.

01 10 00 - 3

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not state, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

3. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION

3.01 OWNER OCCUPANCY:

A. Owner reserves the right to occupy the project prior to the Owner’s acceptance of the work.

B. Use and occupancy by Owner prior to project acceptance does not relieve Contractor of his responsibility to maintain all insurance and bonds required of Contractor under the contract until project is completed and accepted by Owner.

END OF SECTION 01 10 00

01 10 00 - 4

SUBSTITUTION PROCEDURES

01 25 00 - 1

Bethany ES Restroom Renovation

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Division 01 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.02 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.03 ACTION SUBMITTALS

A. Substitution Requests: Submit one electronic copy of each request for consideration.

Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use SAJ form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

SUBSTITUTION PROCEDURES

01 25 00 - 2

Bethany ES Restroom Renovation

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

n. Contractor shall sign Substitution Request Form.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.04 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.05 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.01 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

SUBSTITUTION PROCEDURES

01 25 00 - 3

Bethany ES Restroom Renovation

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within 30 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 - EXECUTION (NOT USED)

END OF SECTION 01 25 00

SUBSTITUTION PROCEDURES

01 25 00 - 4

Bethany ES Restroom Renovation

CONTRACT MODIFICATION PROCEDURES

01 26 00 - 1

SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES

1.01 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Sections include the following:

1. Division 01 Section "Unit Prices" for administrative requirements for using unit prices.

2. Division 01 Section "Product Requirements" for administrative procedures for handling requests for substitutions made after Contract award.

1.02 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions."

1.03 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time.

If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within 10 days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms provided by Owner. Sample copies are included in Project Manual.

B. Contractor-Initiated Work Change Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

CONTRACT MODIFICATION PROCEDURES

01 26 00 - 2

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Division 01 Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use SAJ, PR Form for Proposal Requests provided by Owner.

Sample copies are included at end of this Section.

1.04 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.05 CONSTRUCTION PROPOSAL REQUEST (PR)

A. On Owner's approval of a Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor similar to AIA Document G701 form. Refer to Standard Form American Institute of Architects, AIA Document G701-2017.

END OF SECTION 01 26 00

PAYMENT PROCEDURES

01 29 00 - 1

SECTION 01 29 00 - PAYMENT PROCEDURES

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Division 01 Section "Unit Prices" for administrative requirements governing the use of unit prices.

2. Division 01 Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

3. Division 01 Section "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.03 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's construction schedule.

1. Coordinate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittals schedule.

c. Contractor's Construction schedule.

2. Submit the Schedule of Values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values coordinated with each phase of payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed.

01 29 00 - 2

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of the subcontractor.

d. Name of the manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate or as requested by Architect. Include separate line items under required principal subcontracts for construction scheduling, operation and maintenance manuals, punch list activities, Project Record Documents, and demonstration and training in the amount of 5 percent of the Contract Sum.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If specified, include evidence of insurance or bonded warehousing.

6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Allowances: Provide a separate line item in the Schedule of Values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.04 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Progress payments date is indicated in Agreement.

C. Payment Application Forms: Use AIA Document G702, and AIA Document G703 Continuation Sheets as form for Applications for Payment, or as authorized by Architect.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return

01 29 00 - 3 incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Transmittal: Submit four (4) signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours unless Owner authorized use of electronic submittals. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

F. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. Products list.

5. Schedule of unit prices.

6. Submittals Schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of building permits.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

11. Initial progress report.

12. Report of preconstruction conference.

13. Certificates of insurance and insurance policies.

14. Performance and payment bonds.

15. Data needed to acquire Owner's insurance.

16. Initial settlement survey and damage report if required.

H. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

01 29 00 - 4

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706-1994, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A-1994, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707-1994, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final liquidated damages settlement statement.

END OF SECTION 01 29 00

PROJECT MANAGEMENT AND COORDINATION

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SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Web-based Project software.

5. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility will be assigned to a specific contractor.

C. Related Sections:

1. Division 01 Section "Construction Progress Documentation" for preparing and submitting Contractor's Construction Schedule.

2. Division 01 Section "Execution" for procedures for coordinating general installation.

3. Division 01 Section "Closeout Procedures" for coordinating closeout of the Contract.

4. Refer to Beaverton School District’s Technical Standards. Inform architect of any discrepancies between these specifications and BSD standards.

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

C. EDMS: Electronic Document Management System is web-based Project software that enables the Owner, Contractor, and Architect to transfer documents and information online electronically. Use of the Owner’s project management system for normal communications and work process flow is required. Generally, the system includes the following Project Documents.

1. Calendar: Scheduling for meetings.

2. Meeting notes.

3. COP Log: Log of Contractor Initiated change order proposal requested.

4. RFI Log and Document Form: Site location for the Contractor to write and request information for an answer to questions, clarifications and request additional information. Site allows view of outstanding and past RFI’s issued by the Contractor.

Contractor to log and maintain RFI information and RFI logs for Project Team review in real time.

5. ASI or other Contract Documents: Provides a log, form for printing and ability to attach information to the General Contractor.

6. Submittal Log: Site allows viewer to see a current log of submittals transmitted to the A/E team and outgoing submittals transmitted back to the Contractor.

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1.03 INFORMATIONAL SUBMITTALS

A. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers.

Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.04 GENERAL COORDINATION PROCEDURES

A. Use of the web-based Project software: Contractor is required to keep their information current and up to date on web-based Project software. (see EDMS). Contractor can maintain additional company logs if needed, however the web-based Project software system is to be kept current as a Contract requirement for coordination of the Work. The system also keeps a permanent version history of all data inputted and deleted and should be used to communicate and conduct the following work processes:

1. Submission of shop drawings and/or other submittals and receiving the processed submittals.

2. Submission of Requests for Information (RFI) and receiving RFI responses from the A/E and Owner.

3. Submission of invoices and approval or rejection of same.

4. Distribution of meeting minutes.

5. Submission of as-built record drawings.

6. Submission of test results and Operation and Maintenance (O&M) manuals.

7. Submission of Change Orders (Cos) and contract amendment and approval or rejection of, as well as the CO Log of Contractor initiated change order proposal requested.

8. Transmission of formal letters and notices between the District and the Contractor.

B. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation and distribution of Contractor's construction schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

CEDAR MILL ES Restroom Renovation

SAJ Project No.: 23107

BID SET

January 09, 2024

SAJ Architecture

Portland, OR

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4. Delivery and processing of submittals.

5. Progress meetings.

6. Project closeout activities.

7. Startup and adjustment of systems.

E. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. Refer to other Sections for disposition of salvaged materials that are designated as Owner's property.

1.05 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to coordination drawings in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate required installation sequences.

e. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Refer to individual sections for Coordination Drawing requirements for Work in those Sections.

3. Coordination of Drawing Prints: Prepare coordination drawings according to requirements in Division 01 Section "Submittal Procedures."

1.06 REQUESTS FOR INFORMATION (RFI)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified through the web-based Project software.

1. RFIs shall originate with Contractor using the Architect’s form available electronically online through the web-based Project software. RFIs submitted by entities other than Contractor will be returned with no response. Form required to be filled out is included at the end of this section.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

3. All RFI’s are to be handled electronically via PDF format.

B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

SAJ Architecture

Portland, OR

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1. Project name.

2. Date.

3. Name of Contractor.

4. Name of Architect.

5. RFI number.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include PDF scanned drawings, descriptions, measurements, photos, Product Data, Shop Drawings, and other information necessary to fully describe items needing interpretation. Submit documents electronically and attach to the RFI by linking files through the web-based Project software.

C. Software-Generated RFIs: Software-generated form with substantially the same content as indicated above.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and return it.

Allow 14 days for Architect's response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

f. Incomplete RFIs or RFIs with numerous errors.

2. Architect's action may include a request for additional information, in which case Architect's time for response will start again.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 7 days of receipt of the RFI response.

E. On receipt of Architect's action, immediately update the RFI log on the web-based Project software. Site then immediately becomes updated and available to affected parties. Review response and notify Architect within 2 days if Contractor disagrees with response.

1. General Contractor is responsible for transmitting RFI information to other individuals not having permission to web-based Project software.

1.07 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use of Architect's Digital Data Files: Digital data files of Architect's BIM and CAD Drawings will be provided by Architect for Contractor's use during construction.

1. Digital data files may be used by Contractor in preparing coordination drawings, Shop Drawings, and Project record Drawings.

2. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Contract Drawings.

3. Digital Drawing Software Program: Contract Drawings are available in REVIT 2020

SAJ Architecture

Portland, OR

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4. Contractor shall execute a data licensing agreement in the form of Agreement form acceptable to Owner and Architect.

a. Subcontractors, and other parties granted access by Contractor to Architect's digital data files shall execute a data licensing agreement in the form of Agreement form acceptable to Owner and Architect.

5. [Insert additional conditions on which digital data drawing files will made available].

6. The following digital data files will be furnished for each appropriate discipline:

a. Floor plans.

b. Reflected ceiling plans

B. Web-Based Project Software: Provide, administer, and use web-based Project software site for purposes of hosting and managing Project communication and documentation until Final Completion.

1. Web-based Project software site includes, at a minimum, the following features:

a. Compilation of Project data, including Contractor, subcontractors, Architect, architect's consultants, Owner, and other entities involved in Project.

Include names of individuals and contact information.

b. Access control for each entity for each workflow process, to determine entity's digital rights to create, modify, view, and print documents.

c. Document workflow planning, allowing customization of workflow between project entities.

d. Creation, logging, tracking, and notification for Project communications required in other Specification Sections, including, but not limited to, RFIs, submittals, Minor Changes in the Work, Construction Change Directives, and Change Orders.

e. Track status of each Project communication in real time, and log time and date when responses are provided.

f. Calendar: Scheduling for meetings.

g. Procedures for handling PDFs or similar file formats, allowing markups by each entity. Provide security features to lock markups against changes once submitted.

h. Processing and tracking of payment applications.

i. Processing and tracking of contract modifications.

j. Creating and distributing meeting minutes.

k. Document management for Drawings, Specifications, and coordination drawings, including revision control.

l. Management of construction progress photographs.

m. Mobile device compatibility, including smartphones and tablets.

2. Provide up to seven web-based Project software user licenses for use of Owner, Owner's Commissioning Authority, Architect, and Architect's consultants. Provide eight hours of software training at Architect's office for web-based Project software users.

3. At completion of Project, provide digital archive in format that is readable by common desktop software applications in format acceptable to Architect. Provide data in locked format to prevent further changes.

4. Use the following web-based Project software packages under their current published licensing agreements:

a. E-Builder, as required by Owner.

C. PDF Document Preparation: Where PDFs are required to be submitted to Architect, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with specification section number and contractor's submittal number or

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Portland, OR

01 31 00 - 6 other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

1.08 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant…