25-0016 Bethany ES- Student Restrooms.pdf

PUBLIC IMPROVEMENT PROJECT

INVITATION TO BID

Solicitation No: 25-0016

Bethany Elementary School- Student Restrooms

ITB Closing (Due Date & Time):

January 22, 2026 at 2:00 PM Pacific Time

Issued by:

Beaverton School District 48J

1260 NW Waterhouse Avenue Beaverton, Oregon 97006

December 15, 2025

SOLICITATION SUMMARY

Solicitation No: ITB 25-0016

PUBLIC IMPROVEMENT

INVITATION TO BID

The purpose of this Invitation to Bid is to obtain competitive bids for a General Contractor to provide all labor, tools and materials to furnish and install new finishes and fixtures in two sets of restrooms. This is a public works project subject to ORS 279C.800 to 279C.870.

A NON-MANDATORY pre-Bid conference will be held at 10:00 AM on December 22, 2025 at the Bethany Elementary School, 3305 NW 174th Avenue, Beaverton, Oregon 97006.

Bidders must submit their Bid pursuant to the provisions of this Solicitation to oregonbuys.gov PRIOR to the Closing:

SOLICITATION CLOSING: January 22, 2026 at 2:00 PM Pacific Time

LATE BIDS WILL NOT BE ACCEPTED

Timely submitted Bids will be opened and read aloud immediately after Closing. See the zoom link below:

Join Zoom Meeting https://beavertonk12.zoom.us/j/88970881657?pwd=LbqMnAc95Hj5yLDaeDZjrT5FTlHaK8.1 Meeting ID: 889 7088 1657 Passcode: 428817 One tap mobile

+17193594580,,88970881657# US

+12532050468,,88970881657# US

Join instructions https://beavertonk12.zoom.us/meetings/88970881657/invitations?signature=iSVSYnuPHSpjAVkiOni7PZ55baqZJy_R6p5Ke- IenAs

Bidders must submit a First-Tier Subcontractor Disclosure Form with the Bid submission *OR* submit it to oregonbuys.gov by the Disclosure Deadline:

DISCLOSURE DEADLINE: January 22, 2026 at 4:00 PM Pacific Time

Prospective Bidders must register with Oregon Buys –https://oregonbuys.gov/ to obtain the Solicitation documents and related documents.

Bidders must familiarize themselves with the entire Solicitation.

All questions and comments about this solicitation must be directed ONLY IN WRITING to:

contracts@beaverton.k12.or.us

THE DISTRICT MAY REJECT ANY BID NOT IN COMPLIANCE WITH ALL PRESCRIBED REQUIREMENTS.

https://beavertonk12.zoom.us/j/88970881657?pwd=LbqMnAc95Hj5yLDaeDZjrT5FTlHaK8.1 https://beavertonk12.zoom.us/meetings/88970881657/invitations?signature=iSVSYnuPHSpjAVkiOni7PZ55baqZJy_R6p5Ke-IenAs https://beavertonk12.zoom.us/meetings/88970881657/invitations?signature=iSVSYnuPHSpjAVkiOni7PZ55baqZJy_R6p5Ke-IenAs https://oregonbuys.gov/ mailto:contracts@beaverton.k12.or.us

SECTION I - INTRODUCTION

1. INTRODUCTION: This Project follows the Design-Bid-Build contracting and project delivery method.

Accordingly, the design team has completed the construction documents (see attachments). The Solicitation describes the project requirements in (3) three places: the below General Scope of Work, SECTION III – Statement of Work, and on the attached construction documents (usually Drawings and Specifications). The Solicitation also contains rules, required forms, a sample Contract, and other requirements.

2. GENERAL SCOPE OF WORK:

The General Scope of this Project is to retain a General Contractor (GC) to provide all labor, tools and materials for furnishing and installing new fixtures and finishes for two sets of student restrooms at Bethany Elementary School. The Work is described in more detail in the Statement of Work and in the Exhibits to this ITB (e.g., Drawings, Specifications, etc.).

3. SOLICITATION DOCUMENTS:

The Solicitation Documents are organized in the following manner:

SOLICITATION SUMMARY

SECTION I – INTRODUCTION

SECTION II – STATEMENT OF WORK

SECTION III – ATTACHMENTS

SECTION IV—SOLICITATION RULES

SECTION V – PUBLIC WORKS REQUIREMENTS

4. IMPORTANT RESPONSIBILITIES:

Bidders are responsible for knowing and understanding all of this Solicitation’s requirements, terms, conditions, and rules. Bidders may submit questions or clarification requests to contracts@beaverton.k12.or.us at any time. The District will respond to all such questions/clarification requests submitted prior to the applicable deadline.

Bidders shall promptly notify the District of any defects, ambiguities, omissions, or errors that need to be brought to the District's attention by protest pursuant to REQUESTS FOR CLARIFICATION, CHANGE, SUBSTITUTION REQUEST, OR SOLICITATION PROTEST (Section IV, Paragraph 5). Protests or appeals based on such defects, ambiguities, omissions or errors received after issuance of the Notice of Intent to Award may not be favorably considered.

The Bidder is required to provide the District with a Retention Bond. The cost of this bond should be included in the base bid. Retainage for this Project shall be 5%. See the attached Sample Contract for specific terms and conditions regarding retainage.

5. DISTRICT REPRESENTATIVE:

The District Representative for the project is Andrea Radona, Project Manager.

6. SOLICITATION SCHEDULE:

The milestones for the selection process are set forth below. The purpose of this schedule is for Bidder information only. Required dates for Contract period milestones, submittals and any other activities are provided elsewhere in this Solicitation. The District reserves the right to deviate from this schedule.

Solicitation Milestone Date Non-Mandatory Pre-Bid conference December 22, 2025 -10:00AM PST Deadline for submitting requests for clarification, change, substitution, or solicitation protest January 12, 2026- 3:00PM PST

SECTION I - INTRODUCTION

Bids Due: Closing January 22, 2026 – 2:00 PM PST Anticipated Notice of Intent to Award (NOI) on or about January 23, 2026 Anticipated Executed Contract on or about February 4, 2026

7. CONTACT DURING SOLICITATION:

Questions must be submitted in writing via email to contracts@beaverton.k12.or.us as indicated in the Solicitation Summary. Bidders may also contact Purchasing Staff with questions. No other contact regarding this Solicitation, including with the design team or District Representative during the solicitation process (prior to executed contract) is permitted. Contact with District Staff / design team Members is only allowed during the Pre-Bid Conference. Unauthorized contact regarding this Solicitation may result in rejection of the offender’s Bid.

SECTION II – STATEMENT OF WORK

1. PURPOSE AND INTRODUCTION:

This solicitation is for retaining a general contractor (GC) to furnish, install, manage, and coordinate all work as shown in the attached documents on behalf of the Beaverton School District. The goal is to update the finishes in two sets of student restrooms at Bethany Elementary School. This project will include limited demolition and installation of new fixtures and finishes. All work is to be completed over the 2026 summer break. The Project is described in summary terms below and in the attached documents.

2. BACKGROUND AND SCHOOL DESCRIPTION:

Bethany Elementary School is located at 3305 NW 174th Avenue, Beaverton, OR 97006. The project will take place in two sets of student restrooms in the school. Bethany was originally constructed in 1971 with several improvements over time. The school is currently comprised of 49,913 square feet of building space. The asbestos management plan is on file at the school. Bethany Elementary is within the jurisdiction of Washington County.

3. OPERATIONAL ATTRIBUTES:

The District requires the project to be completed over the duration of the 2026 summer break. The first available week for work to begin is the week of 6/15/2026. See project milestones below for further information. Coordination with summer maintenance activities and summer school programs will be required.

4. GENERAL SCOPE OF WORK:

Please refer to attached plans and specifications. It is intended that the Contractor provides a complete project and coordinates work with the District, Contractors and Consultants hired by the District, and all applicable agencies having authority.

a. Work to include supplying, storing, securing, and handling of all required materials.

b. Work includes protection of existing utilities, neighboring finishes and replacement/repair of any damaged surfaces including but not limited to sheet metal, exterior wall finishes, roof mounted equipment, sidewalks, asphalt, and surrounding landscape areas.

c. Contractor shall provide all labor, materials, equipment, transportation, and other facilities and services as necessary and/or required to execute all of the Work.

d. Contractor shall field verify all measurements prior to ordering materials and/or starting Work.

e. All work areas, staging areas, and storage areas shall be secured and clearly marked for the duration of Work.

f. All work areas shall be cleaned of any construction debris daily. General Contractor is responsible for material removal and disposal off-site. Upon completion of the project, the General Contractor is to provide final cleaning of all work installed, replaced, or repaired.

g. The District uses Trimble (formerly eBuilder) for project management. Contractor will be required to utilize Trimble for project-related documents including, but not limited to, submittals and invoices. Training is provided by the District.

h. Prepare to submit product data for all materials within 10 business days of a fully executed contract and provide proof of ordered material within 30 business days after the fully executed contract. District is amenable to paying for materials or a portion of the materials upon confirmation of order.

i. Background checks and badging are required for all Contractor’s employees who will be onsite during the project’s duration. BSD District Representative will provide guidance on the required checks, badging, and building access for contractor’s employees, including but not limited to, subcontractors. GC is responsible for all costs and fees associated with the completion of this task. A “contractor” badge, approved by BSD, is required to be always worn and visible when on site.

j. GC is responsible for scheduling all required trade permits and inspections for this project. GC is required to sign asbestos log sheet located in the main office or custodial office. Follow all lead-based paint laws and regulations.

k. Carefully review all documents for the site. Below is only a summary of the work.

l. Prevailing wage rates (BOLI) are required.

5. DETAILED SCOPE OF WORK:

Work anticipated to begin following execution of a Beaverton School District Contract and scheduling with the District Representative for this project.

1. Refer to drawings and specifications provided by SAJ Architecture.

2. Provide all labor, tools, equipment, and materials to update two sets of student restrooms.

a. Work to include, but not limited to:

i. Demolition of existing fixtures and finishes. Dispose of all debris off-site.

ii. Preserve all surrounding building structures not impacted by this project.

iii. Salvage existing toilets, toilet accessories, and soap dispensers for re-use.

iv. Prepare all areas for new finishes and restroom fixtures, replacement of salvaged items, new partitions, new plumbing, and new lighting fixtures.

Project Milestone Completion Date

Construction Start June 8, 2026 Substantial Completion August 7, 2026 Final Completion August 21, 2026

6. RETAINAGE:

Retainage for this Project shall be 5%. See the attached Sample Contract for specific terms and conditions regarding retainage.

• Provide the District with a Retention Bond. The cost of this bond should be included in the base bid.

7. BONDS:

The Contractor awarded this solicitation must, within five (5) calendar days after receipt of the Contract for signature:

a. Provide the required Performance Bond, Retention, and Payment Bond;

b. Provide proof that the Statutory Public Works Bond has been filed with the CCB;

c. Provide Insurance Certificate(s) (summary-level insurance requirements are listed below; Exhibit E of the Sample Contract includes all requirements) and any guarantees and/or other required item(s).

d. Sign the Contract issued by the District Purchasing Department.

e. If these items are not received as specified then the Contract may not be executed, a Bid bond claim may be filed, and the Contract may be awarded to the next lowest Bidder.

8. INSURANCE REQUIREMENTS

a. Insurance requirements are summarized in EXHIBIT E to the Sample Contract. The Sample contract is Attachment I to this Solicitation. Bidders must carefully review EXHIBIT E to the Sample Contract and consider these, and any other contractual insurance requirements in their Bids.

b. Waiver Requests: Any Insurance Waiver Requests must be submitted in writing to contracts@beaverton.k12.or.us, prior to the Deadline for Questions/Change Requests/Solicitation Protests.

9. NOTICE TO PROCEED:

a. The Contractor must not begin work until a Notice to Proceed is issued by the District Representative.

b. The District reserves the right to cancel the Contract at no penalty if it is in the best interest of the public to do so, if:

i. A protest was received that overturns the award of this Contract, or

ii. Funding for the project is not available.

10. ADDITIONAL REQUIREMENTS:

a. The District has implemented the e-Builder Project Management software platform for coordination of efforts, approvals, and expedited communication. All prime project team members will be required to utilize the program. Each Contractor will be provided a seat (license) and a minimum of four (4) hours training.

b. All persons involved in the project who will have a physical presence on site at any time during the course of the project will need to clear a background check. The basic criteria of clearance and refusal offenses will be provided by the District Project Representative. Contractors and sub-contractors must provide a report of who has cleared the background check by an approved agency.

c. LIQUIDATED DAMAGES: If the Work is not Substantially Complete by the applicable required Substantial Completion date, the Contractor shall pay to the Owner liquidated damages in the amount of $500.00 for each and every day of delay in achieving Substantial Completion.

11. BUSINESS EQUITY:

The Bidder understands that the District maintains a goal of engaging minority, women, emerging, service-disabled veterans, and socially or economically disadvantaged businesses (DMWESBSDVBE) as service providers in delivering services necessary to implement our bond program. The District aspires to a goal of fifteen (15) percent DMWESBSDVBE content, by contract value, in completing our capital bond work, and the Contractor shall expend reasonable efforts to reach this content in the total value of their contracts with the District.

12. NO WAIVER OF CONDITIONS:

Failure of the Owner to insist on strict performance will not constitute a waiver of any of the provisions of this Contract or waiver of any other default of the Contractor.

13. SAFE, INCLUSIVE, AND RESPECTFUL WORKSITE.

Each of the Awarded Contractor’s employees, subcontractors' employees and principals / owners involved in the Work shall be required to act in a safe, respectful, inclusive, and professional manner while performing the Work. This includes but is not limited to the Contractor taking whatever means and manner of action Contractor deems necessary to prevent, control, and enforce, any acts in violation of the forgoing standards (“Incidents”). Incidents include, but are not limited to: 1) excessive, offensive, or disruptive noise, including music; 2) the use of offensive language; 3) smoking or drinking of alcoholic beverages, or use of illegal substances on the Site; 4) physical violence; 5) riding in the passenger elevators; 6) thievery; 7) the transportation of articles or materials deemed hazardous; and

8) symbols, language, and other acts of hate, racism, sexism, discrimination, harassment, and bullying.

SECTION III – ATTACHMENTS

1. BID PREPARATION:

a. Bidder must complete and return as its Bid, the required Affidavit, Certifications and Forms included as

Attachments to this Solicitation. (See Attached Bid Submission Checklist)

b. Failure to complete, sign, and submit these and any other document(s) as requested or required in accordance with this Solicitation may be grounds to declare the Bid nonresponsive.

2. FORMS

a. The attached forms are to be included in Bid.

b. Copies of the included forms (See Attached Bid Submission Checklist) are to be completed and submitted by the Bidder along with other required documents as required by the Instructions to Bidders.

c. References. If the Bidder has performed any project or work with the District in the last ten (10) years, one of the references must be from the Bidder’s most recent contract with the District.

3. FORM OF AGREEMENT

The form of construction agreement to be used between the District and the General Contractor for the Project is the AIA Document A101-2017 and AIA Document A201-2017 as issued by the Beaverton School District. Any references and/or requirements of the General Contractor to the District must apply to sub-contractors’ requirements to the District and General Contractor. A sample Copy of the AIA Document A101- 2017 and AIA Document A201-2017 as issued by Beaverton School District are included herein.

BID SUBMISSION CHECKLIST

ALL AFFIDAVITS, CERTIFICATIONS, FORMS AND BID CONTENT REQUIREMENTS AS SPECIFIED IN SECTION V

MUST BE INCLUDED AS PART OF THE BID.

____ REQUIRED AFFIDAVIT, CERTIFICATIONS AND FORMS

The following affidavit, certifications and forms must be completed and signed by the person authorized to represent the Bidder regarding all matters related to the Bid and authorized to bind the Bidder to the agreement.

Failure to submit any of the required, completed, and signed affidavits/certifications/forms may be grounds to declare the Bid nonresponsive.

___ BIDDER CERTIFICATION - This serves as the cover sheet for your Bid. (Attachment A) ___ BID SCHEDULE. (Attachment B) ___ BID SECURITY (Bid Bond). (Attachment C) ___ AFFADAVIT OF NON-COLLUSION / COMPLIANCE WITH TAX LAWS. (Attachment D) ___ NON-CONFLICT OF INTEREST CERTIFICATION. (Attachment E) ___ BIDDER RESPONSIBILITY FORM – All Pages. (Attachment F) ___ BIDDER REFERENCE FORMS – Include the # specified on the form. (Attachment G) ___ FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM (Attachment H)

The Bidder is encouraged to use the following attachment to identify their Bid. It is provided for the Bidder’s convenience and is NOT required.

The following attachment(s) are NOT to be returned with the Bid. Bidders must review the content of these attachment(s).

ATTACHMENT I Sample Contract (Separate file in Oregon Buys) ATTACHMENT J Drawings ATTACHMENT K Specifications* ATTACHMENT L During Solicitation Substitution Request Form (Separate file in Oregon Buys)

This checklist is provided for the Bidder’s convenience in assembling their Bid and is NOT required to be returned with the Bid.

ATTACHMENT A

BIDDER CERTIFICATION

Respectfully submitted this _______ day of_______________________, 20____

Signature:

Name: Phone: _______________________

(Please type or print)

Title:

Email Address:

Firm/Company Name:

Physical Address:

City, State, Zip:

BIDDER’S CONTACT FOR THIS SOLICITATION (E.G., Notices, Clarification Requests, etc.):

Name: _________________________________________ Phone: _______________________

Email Address:

1. The Bidder certifies that he or she has read and understands the Drawings, Specifications, Addenda, Contract and all other documents pertaining to this Project.

2. The Bidder, having become completely familiar with the local conditions and legal requirements affecting the cost of Work at the place where Work is to be executed, and having carefully examined the site conditions as they currently exist, agrees to provide all labor, materials, plant, equipment, transportation and other facilities and services as necessary and/or required to execute all of the Work described by the aforesaid documents will be provided and within the time specified.

3. The Bidder acknowledges that the Project Milestones in Section II – STATEMENT OF WORK includes certain specific dates.

These dates must be adhered to unless modified by mutual agreement between Contractor and the Owner. All dates indicate 5:00 PM Pacific Time.

The Bidder agrees to complete the work within the number of calendar days as stipulated in the Contract and to meet the Milestones and Specific Dates set forth above and acknowledges that his/her failure to achieve Completion by these

Sign

ATTACHMENT A

stipulated dates, or by any Owner authorized extension thereto, subjects the Bidder to liquidated damages for failure to perform, as further defined in the Contracts.

4. The Bidder agrees to execute the formal Contract within five (5) days from date of Notice of Acceptance of this Bid. In the event the undersigned fails or neglects to execute the Contract and the undersigned is considered having abandoned the Contract by the Owner, the Bid security will be forfeited.

5. The Bidder acknowledges that he or she that signs this Bid is fully authorized to sign on behalf of the firm listed and to fully bind the firm listed to all conditions and provisions thereof.

6. The Bidder certifies that Bidder has complied or will comply with all requirements of local, state, and national laws, and that no legal requirement has been or will be violated in making or accepting this Bid.

7. The Bidder is registered with the Construction Contractors Board, or is licensed by the State Landscape Contractors Board, or licensed under ORS 468A.720 (Air Quality), if required.

License Number______________________. (The District will not receive or consider a Bid for a Public Improvement unless the Bidder is registered with the Construction Contractors Board, or is licensed by the State Landscape Contractors Board).

8. The Bidder, pursuant to ORS 279A.120 (1), (check one) is________/is not___________ a resident Bidder. If not, indicate

State of residency ______________________.

9. The Bidder certifies that the required Statutory Public Works Bond has been filed with the Construction Contractor’s Board.

10. The Bidder agrees to be bound by and will comply with the provisions of Prevailing Wage Laws ORS 279C.800 through ORS

279C.870 or the Davis-Bacon Act (40 U.S.C. 3141 et seq., if applicable).

11. The Bidder certifies that it has not discriminated and will not discriminate, in violation of ORS 279A.110, against any disadvantaged business enterprise, minority-owned business, women-owned business, emerging small business, or business that a service-disabled veteran owns in obtaining any required subcontract.

12. The Bidder agrees to comply with Oregon tax laws in accordance with ORS 305.385.

13. Any Bid of a contractor or subcontractor listed on BOLI’s List of Ineligibles will be rejected.

14. The Bidder acknowledges receipt of the following Addenda: (List by number and date appearing on Addendum.)

Addendum Number Date Addendum Number Date

This solicitation will result in a Contract for a Public Work subject to ORS 279C.800 to 279C.870.

ATTACHMENT B

BID SCHEDULE

(Contractor)

TOTAL BASE BID: including the Work as defined in the Project Manual, Drawings and Addenda (if any), the TOTAL

SUM OF:

________________________________________________DOLLARS ($_______________________)

NOTE: Contractor will be required to develop a schedule of values for payment and accounting purposes prior to the initial request for payment in a form acceptable to the District.

ATTACHMENT C

BID BOND

THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES: CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR

MODIFICATION.

KNOW ALL MEN BY THESE PRESENTS, that we ___________________________________________ (Here insert full name and address or legal title of Contractor)

As Principal, hereinafter called the Principal, and _______________________________________________ (Here insert full name and address or legal title of Surety) a Corporation duly organized under the laws of the State of Oregon as Surety, hereinafter called the Surety, are held and firmly bound unto Beaverton School District No. 48J, 1260 NW Waterhouse Avenue, Beaverton, OR 97006, as Obligee, hereinafter called the Obligee, in the sum of five percent of dollars ($) amount Bid (5%), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a Bid for __________________________.

NOW, THEREFORE, if the Obligee shall accept the Bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such Bid, and give such bond or bonds as may be specified in the Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said Bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said Bid, then this obligation shall be null and void, otherwise to remain in full force and effect.

Signed and sealed this _____ day of ____________, 20____.

(Witness) (Principal) (Seal)

(Title)

(Witness) (Surety) (Seal)

(Title)

ATTACHMENT D

AFFIDAVIT OF NON-COLLUSION / COMPLIANCE WITH TAX LAWS

(Bidder)

I state that:

(1) The correct taxpayer identification numbers are:

A. Federal Employer ID Number (EIN): ________________ B. Employer’s State ID Number: ________________

(2) Bidder is not subject to backup withholding because (i) Bidder is exempt from backup withholding, (ii) Bidder has not been notified by the IRS that Bidder is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified Bidder that Bidder is no longer subject to backup withholding;

(3) The price(s) and amount of this Bid must be arrived at independently and without consultation, communication or agreement with any other Supplier, Bidder or potential Bidder, except as disclosed on the attached appendix.

(4) That neither the price(s) nor the amount of this Bid, and neither the approximate price(s) nor approximate amount of this Bid, will be disclosed to any other firm or person who is a Bidder or potential Bidder, and they will not be disclosed before Contract award.

(5) No attempt has been made or will be made to induce any firm or person to refrain from proposing on this Solicitation, or to submit any noncompetitive Bid or other complementary Bid.

(6) The Bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive Bid.

(7) _________________________________________ (name of firm), its affiliates, subsidiaries, officers, directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted of or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to proposing on any public contract, except as described in the attached appendix.

I state that ________________________________________________ (name of firm) understands and acknowledges that the above representations are material and important, and will be relied on by the Beaverton School District in awarding the contract(s) for which this Bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and will be treated as fraudulent concealment from the Beaverton School District of the true facts relating to the submission of Bids for this contract. I am authorized to act on behalf of Bidder, and have authority and knowledge regarding Bidder's payment of taxes, and to the best of my knowledge, Bidder is not in violation of any Oregon tax laws, including, without limitation, those tax laws listed in ORS 305.380(4); the elderly rental assistance program under ORS 310.630 to 310.706; and any local taxes administered by the Oregon Department of Revenue under ORS 305.620.

(Affiant’s Signature)

STATE OF

County of _________________________________

Signed and sworn to before me on ___________________________ by _____________________________________ (date) (Affiant’s name)

Notary: ____________________________________

My Commission Expires: _________________________

ATTACHMENT E

NON-CONFLICT OF INTEREST CERTIFICATION

Issuing Agency: Beaverton School District

I, hereby certify I have read the statement defining conflict of interest as quoted below; that I understand the statement; that no conflict of interest exists as therein defined, which precludes an impartial Bid/Proposal to be submitted by myself or the entity/company for which the Bid/Proposal is submitted, and that if such a conflict should arise, I will immediately notify the Beaverton School District and disqualify my Bid/Proposal.

"NO OFFICER, EMPLOYEE, OR AGENT OF THE BIDDER/PROPOSER HAS ANY PERSONAL FINANCIAL INTEREST, DIRECT OR INDIRECT, IN THE OPERATION OF THE BEAVERTON SCHOOL DISTRICT OR WITH

ANY PARTY CONNECTED WITH THE OREGON SCHOOL AND DISTRICT IMPROVEMENT NETWORK,

DIRECTLY OR INDIRECTLY."

Signature: ______________________________________________________

Name: ______________________________________________________

Title: ______________________________________________________

Firm/Company Name: ____________________________________________

Date: ______________________________________________________

ATTACHMENT F

BIDDER RESPONSIBILITY FORM

(CONTRACTOR’S QUALIFICATIONS AND FINANCIAL INFORMATION)

DECLARATION AND SIGNATURES

The undersigned hereby declares that the he or she is duly authorized to complete and submit this Bidder Responsibility Form and that the statements contained herein are true and correct as of the date set forth below.

Incomplete, incorrect or misleading information will be reason for a determination by the District of Bidder non-responsibility.

Date:

Signature:

Name:

Firm/Company:

CCB#:

Instructions

1. The information provided in this form is part of the District’s inquiry concerning Bidder responsibility. Please print clearly or type.

2. If you need more space, use plain paper. Submit completed form with Bid response.

3. Answer all questions. Submission of a form with unanswered questions, incomplete or illegible answers may result in a finding that the Bidder is not a responsible Bidder.

CURRENT CONTRACTS IN FORCE

ITEM CONTRACT 1 CONTRACT 2

A. Work Location

B. Scope of Work;

Check box:

New Construction Re-Construction New Construction Re-Construction

C. Contract Amount $ $

D. Change Order Amount $ $

E. % Completed % %

F. Est. Completion Date

G. Owner’s Name

H. Owner Contact

I. Telephone ( ) ( )

J. E-Mail Address

ITEM CONTRACT 3 CONTRACT 4

A. Work Location

D. Change Order Amount $ $

E. % Completed % %

F. Est. Completion Date

G. Owner’s Name

H. Owner Contact

I. Telephone ( ) ( )

J. E-Mail Address

LARGEST SIMILAR JOBS YOU HAVE COMPLETED IN THE LAST FIVE YEARS AS THE PRIME CONTRACTOR

ITEM CONTRACT 1 CONTRACT 2

A. Work Location

D. Change Order Amount $ $

E. % Completed % %

F. Completion Date

G. Owner’s Name

H. Owner Contact

I. Telephone ( ) ( )

J. E-Mail Address

LIST COMPANIES FROM WHOM YOU OBTAIN SURETY BONDS

ITEM SURETY COMPANY 1 SURETY COMPANY 2

A. Company Name

B. Contact’s Name

C. Telephone ( ) ( )

D. Fax ( ) ( )

E. E-Mail Address

PRESENT AMOUNT OF BONDING

COVERAGE ($):

HAS YOUR APPLICATION FOR SURETY BOND

EVER BEEN DECLINED (If Yes, please provide detailed information in Remarks)

YES NO

DURING THE PAST 2 YEARS, HAVE YOU BEEN CHARGED

WITH A FAILURE TO MEET THE CLAIMS OF YOUR

SUBCONTRACTORS OR SUPPLIERS (If Yes, please provide detailed information in Remarks)

YES NO

RELIABILITY

Has your company ever been declared in breach of any contract for unperformed or defective work? Yes. No.

If “yes”, explain.

Has any employee or agent of your company ever been convicted of a criminal offense arising out of obtaining, attempting to obtain, or performing a public or private contract or subcontract? Yes. No.

If “yes,” explain.

Has any employee or agent of your company been convicted under state or federal law of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property or any other offense indicating a lack of business integrity or business honesty? Yes. No.

Has your company or any employee or agent of your company been convicted under state or federal antitrust laws?

Yes. No.

Has any Officer or Partner of your organization ever been an Officer or Partner of another Organization that failed to complete a construction contract? Yes. No.

FINANCIAL RESOURCES

Indicate the Contractors total bonding capacity amount: $ .

What portion of this amount remains available at time of completion of this form? $ .

Has your firm ever been at any time in the last ten years the debtor in a bankruptcy case? Yes. No.

Does your firm have any outstanding judgments pending against it? Yes. No.

In the past ten years, has your firm been a party to litigation, arbitration or mediation where the amount in dispute exceeded $10,000? Yes. No.

(Include court, case number and party names.)

In the past ten years, has your firm been a party to litigation, arbitration or mediation on a matter related to payment to subcontractors or work performance on a contract? Check “yes” even if the matter proceeded to arbitration or mediation without court litigation. Yes. No.

If “yes,” explain. (Include court, case number and party names.)

Have you or any of your affiliates discontinued business operation with outstanding debts? Yes. No.

KEY PERSONNEL

List the principal individuals of your company, their current job title, the total years of experience they have in the construction industry and their current primary responsibility for your company. Corporations list current officers and those who own 5% or more of the corporation’s stock. Limited liability companies list members who own 5% or more of company.

Partnerships list all partners. Joint ventures list each firm that is a member of the joint venture and the percentage of ownership the firm has in the joint venture.

ITEM Principal Individual

A. Name

B. Position

C. Years in Construction

D. Current Primary Responsibility

ITEM Principal Individual

A. Name

B. Position

C. Years in Construction

D. Current Primary Responsibility

ITEM Principal Individual

A. Name

B. Position

C. Years in Construction

D. Current Primary Responsibility

ITEM Principal Individual

A. Name

B. Position

C. Years in Construction

D. Current Primary Responsibility

List the individuals who will be in the following roles if your company is awarded this Contract:

ITEM Contractor’s Representative Project Manger Project Superintendent

A. Name

B. Position

C. Years in Position N/A

D. Largest Project Supervised N/A $ $

E. Largest number of employees ever supervised N/A

ATTACHMENT G

BIDDER REFERENCE FORM

BIDDER REFERENCE FORM FOR

(Insert Name of Bidder)

Bidder must provide five (5) references and must use a separate copy of this form for each reference.

Date(s) Work Performed:

Name(s) of Project(s):

Value of Project(s): $

Name of Company:

Address:

Contact Name:

Telephone:

Email:

Method: Subjective Evaluation

Each reference may be checked for, but not limited to, adherence to contract terms and conditions, timelines, quality standards, overall customer service, project being of similar size, scope and complexity.

ATTACHMENT H

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

PROJECT NAME: Bethany Elementary School- Student Restrooms

BID #: 25-0016 BID CLOSING DATE: January 22, 2026 BID CLOSING TIME: 2:00 PM Pacific Time

DISCLOSURE

DEADLINE: DISCLOSURE DUE DATE: January 22, 2026 DISCLOSURE DUE

TIME: 4:00 PM Pacific Time

Bidders must submit this First-Tier Subcontractor Disclosure Form with their Bid submission *OR*submit it to oregonbuys.gov no later than the Disclosure Deadline indicated above.

List below the name of each subcontractor that will be furnishing labor or will be furnishing labor and materials and that is required to be disclosed, the category of work that the subcontractor will be performing and the dollar value of the subcontract. Enter “NONE” if there are no subcontractors that need to be disclosed. (ATTACH ADDITIONAL SHEETS IF

NEEDED.)

SUBCONTRACTOR’S NAME CATEGORY OF WORK DOLLAR VALUE

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

The above listed first-tier subcontractor(s) are furnishing labor or labor and materials with a Dollar Value greater than or equal to:

a) 5% of the total project Bid, but at least $15,000 (including all alternates); or

b) $350,000 regardless of the percentage of the total project Bid.

FAILURE TO SUBMIT THIS FORM BY THE DISCLOSURE DEADLINE WILL RESULT IN A NON-RESPONSIVE BID. A NON-

RESPONSIVE BID WILL NOT BE CONSIDERED FOR AWARD!

Contractor Contact Name: ___________________________________ Phone #: _______________________

Deliver Form To: Oregonbuys.gov

Agency’s Address: 1260 NW Waterhouse Avenue, Beaverton OR 97006 THIS DOCUMENT MUST NOT BE FAXED. IT IS THE RESPONSIBILITY OF BIDDERS TO SUBMIT THIS DISCLOSURE FORM AND ANY ADDITIONAL SHEETS, WITH THE BID NUMBER AND PROJECT NAME CLEARLY MARKED, AT THE LOCATION INDICATED

BY THE SPECIFIED DISCLOSURE DEADLINE. SEE INSTRUCTIONS TO BIDDERS.

THE DISTRICT MUST REJECT A BID IF THE BIDDER FAILS TO SUBMIT THE DISCLOSURE FORM WITH THIS INFORMATION BY THE STATED DEADLINE (see OAR 137-049-0360).

SECTION IV – INSTRUCTION TO BIDDERS

PROCUREMENT RULES

Solicitation No: ITB 25-0016

1. DEFINITIONS

The terms "District" or “Owner” throughout this document means the Beaverton School District. The term “Bidder” means the person or firm that submits a Bid in response to this Solicitation. The terms “Bid” or “Offer” means a written response to provide services in response to this Solicitation. The terms “Contractor” or “Supplier” means the Bidder awarded a contract as a result of this Solicitation. Terms not otherwise defined in the Solicitation Documents may assume definitions found in the laws, regulations, and/or policies governing this Solicitation.

2. SELECTION PROCEDURE

This Solicitation is a Formal Invitation to Bid for a Public Improvement Project, issued Pursuant to ORS 279A, ORS 279C and the Oregon Attorney General Model Rules Divisions 46 and 49 and District Policies.

3. ELIGIBILITY TO BID

a. Construction Contracts. The District will not consider a Person's Offer to do Work as a Contractor, as defined in ORS 701.005(2), unless the Person has a current, valid certificate of registration issued by the Construction Contractor’s Board at the time the Offer is made.

b. Landscape Contracts. The District will not consider a Person's Offer to do Work as a landscape Contractor as defined in ORS 671.520(2), unless the Person has a current, valid landscape Contractor’s license issued pursuant to ORS 671.560 by the State Landscape Contractors Board at the time the Offer is made.

c. Non-complying Entities. The District will deem a Bid received from a Person that fails to comply with this rule nonresponsive and will reject the Bid as stated in ORS 279C.365(1)(k), unless contrary to federal law or subject to different timing requirements set by federal funding agencies.

d. Asbestos Abatement Work. The Contractor or a subcontractor under the Contract must be licensed under ORS 468A.720 for work regarding asbestos abatement projects.

4. PRE-BID CONFERENCE

a. Purpose. The District may hold pre-Bid conferences with prospective Bidders prior to Closing, to explain the procurement requirements, obtain information, and/or to conduct site inspections.

b. Required Attendance. The District may require attendance at the pre-Bid conference as a condition for submission of a Bid. A mandatory attendance requirement is considered to have been met if, at any time during the mandatory meeting, a representative of an offering firm is present.

c. Notice. The Summary page of this solicitation indicates the pre-Bid conference scheduled date and time, and whether the pre-Bid conference is mandatory or non-mandatory.

d. Statements Not Binding. Statements made by the District's representatives at the pre-Bid conference do not change the Solicitation unless the District confirms such statements by Written Addendum.

4. ADDENDA

a. Issuance; Receipt. The District may change this Solicitation only by Written Addenda. A Bidder must provide written acknowledgement of receipt of all issued Addenda with their Bid on the Bidder Certification.

b. Notice and Distribution. The District will publish notice of all Addenda on the Oregon Buys Website.

Addenda may be downloaded from the Oregon Buys website. It is the Bidders’ responsibility to inquire about Addenda. Bidders should frequently check the Oregon Buys website until Closing about any Addenda issued, i.e., at least once weekly until the week of Closing and at least once daily the week of the Closing.

c. Timelines; Extensions. The District will issue Addenda within a reasonable time to allow prospective Bidders to consider the Addenda in preparing their Bid. The District may extend the Closing if the District

Solicitation No: ITB 25-0016 determines prospective Bidders need additional time to review and respond to Addenda. Except to the extent required by public interest, the District will not issue Addenda less than 72 hours before the Closing unless the Addendum also extends the Closing.

d. Request for Change or Protest. Unless a different deadline is set forth in the Addendum, a Bidder may submit a Written request for change or protest to the Addendum, as provided in OAR 137-049-0260, by the close of the District's next business day after issuance of the Addendum, or up to the last day allowed to submit a request for change or protest under OAR 137-049-0260, whichever date is later. The District will consider only a Bidder's request for change or protest to the Addendum; the District will not consider a request for change or protest to matters not added or modified by the Addendum, unless the Bidder submits the request for change or protest before the deadline for the District’s receipt of request for change or protests as set forth in OAR 137-049-0260(2) and (3).

5. REQUESTS FOR CLARIFICATION, CHANGE, SUBSTITUTION REQUEST, OR SOLICITATION PROTEST

a. Clarification. No later than the deadline for submitting a written request for clarification, change, substitution, or solicitation protest a Bidder may request that the District clarify any provision of the Solicitation. Such requests must be received prior to the stated deadline in email at contracts@beaverton.k12.or.us. The District's clarification to a Bidder, whether orally or in Writing, does not change the Solicitation and is not binding on the District unless the District amends the Solicitation by denoting “CHANGES” on a written Addendum.

b. Request for Change.

i. Delivery. No later than the deadline for submitting a written request for clarification, change, substitution, or solicitation protest, a Bidder may request in writing a change to the Solicitation Documents. A Bidder must deliver the Written request for change to the District prior to the stated deadline to contracts@beaverton.k12.or.us. (Bidder is responsible for ensuring receipt by the District.)

ii. Content of Request for Written Change:

A. A Bidder’s Written request for change must include a statement of the requested change(s) to the Contract terms and conditions, including any Specifications, together with the reason for the requested change.

B. A Bidder must include the following identifying information it its request for change as follows:

I. “Request for Change”; and

II. Solicitation number.

c. Substitution Requests.

i. During Solicitation. No later than the deadline for submitting a written request for clarification, change, substitution, or solicitation protest, a Bidder may request in writing a substitution to any specified products (e.g., requests for approved equal decisions, etc.). Such requests must be submitted prior to the stated deadline to contracts@beaverton.k12.or.us. (Bidder is responsible for ensuring receipt by the District.) Requests must be submitted using the Substitution Request Form if one is attached to this Solicitation.

ii. During Contract. Any Substitution Requests submitted after a Contract has been executed shall be governed by the terms and conditions of said Contract.

d. Protest.

i. Delivery. No later than the deadline for submitting a written request for clarification, change, substitution, or solicitation protest, a Bidder may protest Specifications or Contract terms and conditions. A Bidder must deliver a written protest on those matters to contracts@beaverton.k12.or.us by the stated deadline.

ii. Content of Protest.

A. A Bidder’s Written protest must include:

mailto:contracts@beaverton.k12.or.us mailto:contracts@beaverton.k12.or.us

Solicitation No: ITB 25-0016

(i) A detailed statement of the legal and factual grounds for the protest;

(ii) A description of the resulting prejudice to the Bidder; and

(iii) A statement of the desired changes to the Contract terms and conditions, including any

Specifications.

B. A Bidder must mark its protest as follows:

(i) “Contract Provision Protest”; and

(ii) Solicitation number.

c. District Response. The District is not required to consider a Bidder’s request for change or protest after the deadline established for submitting such request or protest. The District will provide notice to the applicable Person if it entirely rejects a protest. If the District agrees with the Person's request or protest, in whole or in part, the District will either issue an Addendum reflecting its determination under OAR 137-49-0260 or cancel the Solicitation under OAR 137-49-0270.

e. Extension of Closing. If the District receives a written request for change or protest from a Bidder in accordance with this Rule, the District may extend Closing if the District determines an extension is necessary to consider the request or protest and issue an Addendum, if any, to the Solicitation.

6. CANCELLATION OF SOLICITATION

Cancellation in the Public Interest. The District may cancel a Solicitation for good cause if the District finds that cancellation is in the public interest. The District's reasons for cancellation will be made part of the Solicitation file.

7. BID SUBMISSIONS

a. Offer and Acceptance. The submitted Bid is the Bidder's offer to enter into a Contract. The Offer is always a "Firm Offer," i.e., the Bid must be held open by the Bidder for the District's acceptance for sixty

(60) days. The District may elect to accept the Bid at any time during the specified period, and the District's Award of the Contract to a Bidder constitutes acceptance of the Offer and binds the Bidder to the Contract.

b. Responsive Bid. The District may award a Contract only to a Responsible Bidder with a Responsive Bid.

c. Contingent Bids. A Bidder must not make a Bid contingent upon the District's acceptance of any terms or conditions (including Specifications) other than those contained in this Solicitation.

d. Bidders Acknowledgement. By signing and submitting a Bid, the Bidder acknowledges they have read and understand the terms and conditions contained in the Solicitation and that they accept and agree to be bound by the terms and conditions of the Solicitation.

e. Instructions. A Bidder must submit and sign their Bid. A Bidder must initial any corrections or erasures to their Bid.

f. Forms. Bidders must submit their Bid on the form(s) provided.

g. Documents. Bidders must provide the District with all documents and descriptive literature requested.

h. Facsimile Submissions. The District will not accept facsimile Bids.

i. Product Samples and Descriptive Literature. The District may require product samples or descriptive literature if it is necessary or desirable to evaluate the quality, features or characteristics of the offered items. The District will dispose of product samples or return or make available for return product samples to the Bidder.

j. Identification of Bids.

i. To ensure proper identification and handling, the Bids must be submitted to Oregon Buys at oregonbuys.gov The bid must include the Bidder’s name and the Solicitation number, and/or other clearly identifying information.

ii. The District is not responsible for Bids submitted in any manner, format or to any delivery point other than as required in the Solicitation.

Solicitation No: ITB 25-0016

k. Receipt of Bids. Bidders are responsible for ensuring that the District receives their Bid at the required delivery point prior to the closing due date and time. Bids must only be submitted to oregonbuys.gov and received prior to the closing due date and time.

l. Failure to submit Bids in accordance with the provisions of this Section will be grounds to declare the Bid as nonresponsive.

m. Certification. Bidders must (on the Bidder Certification enclosed):

i. Identify whether the Bidder is or is not a "resident Bidder," as defined in ORS 279A.120(1);

ii. Indicate that the Bidder will comply with Prevailing Wage Laws ORS 279C.800 through ORS 279C.870 or 40 U.S.C. 3141 et seq;

iii. Provide certification of nondiscrimination in obtaining any required subcontractors in accordance with ORS 279A.110(4); and

iv. Provide written acknowledgment of receipt of all Addenda.

8. BID SECURITY

a. Security Amount. The District requires Bid security of 5% of the Bidder’s Bid, consisting of the base Bid together with all additive alternates. The Bidder must forfeit Bid security after Award if the Bidder fails to execute the Contract and promptly return it with any required Performance Bond and Payment Bond and with any required proof of insurance (see enclosed sample contract for amount requirements).

b. Form of Bid Security. The District may accept only the following forms of Bid security:

i. A surety bond from a surety company authorized to do business in the State of Oregon;

ii. An irrevocable letter of credit issued by an insured institution as defined in ORS 706.008; or

iii. A cashier's check or Bidders certified check.

c. Return of Security. The District will return or release the Bid security of all…