Attachment C.pdf

Attachment C – Base Services

Contractor shall perform all activities as described in this attachment under Base Services. Contractor shall perform all contract work in accordance with applicable Federal, State, and local laws, statutes, and regulations.

See Attachment E for additional information on applicable regulations, policies, guidelines, and bridge specific manuals. Activities included in the bridge specific manuals that are not described in the Base Services below shall not be included in the cost proposal for Base Services.

1. CONTRACT MANAGEMENT

The Asset Management Contractor (Contractor) is responsible for non-field operational aspects of the Contract including but not limited to the following:

1.1. Project Office

1.1.1. Contractor shall maintain an office strategically placed in the Charleston area for Project Team (see Attachment A – Project Team Requirements).

1.1.2. Contractor’s office shall include sufficient facilities for housing SCDOT’s inventory of spare parts for the bridges included in this contract.

1.2. Data Management

1.2.1. Contractor shall develop and maintain accurate records of all activities included in the contract scope of work for both Base and Potential Services. All records shall be submitted within the timeframe specified below, and monthly invoices for Base Services shall include supporting documentation showing all project records for the month have been submitted.

1.2.2. At the start of the contract, Contractor shall work with SCDOT to review the existing formats for all relevant project records and revise/ develop new formats as deemed necessary by SCDOT. All reports shall be submitted in a format pre-approved by SCDOT. Submittal shall include uploading all project records in an electronic format and stored in ProjectWise Explorer. Prior to submittal, all records shall be reviewed and signed by the Project Manager verifying the accuracy of the information.

1.2.3. Any software or product developed and maintained for this project will be the property of SCDOT.

1.2.4. Records include but are not limited to:

1.2.4.1. Movable Bridges

1.2.4.1.1. Maintenance Records

1.2.4.1.1.1. For routine and annual general, mechanical, and electrical maintenance activities.

1.2.4.1.1.2. Forms shall include the date and time of the work, cover all activities outlined in the maintenance schedule, and shall be signed by the personnel performing the work.

1.2.4.1.1.3. For annual maintenance activities, Contractor shall generate summary reports outlining all activities performed and including photos, measurements, diagrams, and notes.

1.2.4.1.1.4. Shall be submitted within one week of completion of the activity.

1.2.4.1.2. Maintenance Logs

1.2.4.1.2.1. Comprehensive log of maintenance records to summarize activities performed, the date performed, and any special notes from each time the maintenance is performed.

1.2.4.1.2.2. Shall be updated along with submittal of the maintenance records.

1.2.4.1.3. Operations/Opening Logs

1.2.4.1.3.1. For all movable bridge openings.

1.2.4.1.3.2. Shall be submitted within 10 calendar days from the last day of the month for which the log covers.

1.2.4.1.4. Incident Reports

1.2.4.1.4.1. For any incident, accident, etc. that occurs regarding a movable bridge.

1.2.4.1.4.2. Shall be submitted within one week from the date of the occurrence.

1.2.4.1.5. Malfunction Reports

1.2.4.1.5.1. For any movable bridge malfunction.

1.2.4.1.5.2. Reports shall provide information for the bridge, tender, date and time of the malfunction, bridge status, waterway traffic status, and roadway traffic status once the malfunction occurred, initial actions (personnel contacted & time contacted), arrival time of maintenance personnel at the bridge, details of the malfunction and resolution, time of resolution, and total time of impacts to waterway and vehicular traffic.

1.2.4.1.5.3. Shall be submitted within one week from the date of the malfunction.

1.2.4.1.6. Malfunction Logs

1.2.4.1.6.1. Comprehensive log of all malfunctions.

1.2.4.1.6.2. Shall be updated within one week from the most recent malfunction.

1.2.4.2. Fixed Bridges

1.2.4.2.1. Ravenel Elevators and Traveler Records

1.2.4.2.1.1. Inspection Logs

1.2.4.2.1.1.1. For each elevator inspection and for each monthly operations tests/checks.

1.2.4.2.1.1.2. Shall document the date and time of the activity and include details about any notable findings, deficiencies, etc.

1.2.4.2.1.1.3. Shall be submitted within one week from the date the activity was completed.

1.2.4.2.1.2. Maintenance Logs

1.2.4.2.1.2.1. For all maintenance activities performed.

1.2.4.2.1.2.2. Shall be submitted within one week from the date the activity was

1.2.4.2.1.3. Repair Logs

1.2.4.2.1.3.1. For all repairs made to each of the elevators.

1.2.4.2.1.3.2. Shall document the date and time of the repair activities and include sufficient details about the repairs performed.

1.2.4.2.1.3.3. Shall be submitted within one week from the date the activity was

1.2.4.2.2. Sweeping Records

1.2.4.2.2.1. For all sweeping activities including those planned but not yet performed.

1.2.4.2.2.2. Shall document the date, time, company and operator performing the sweeping activity and include the weather and bridge deck conditions when the operation was performed.

1.2.4.2.2.3. Shall note if the activity was postponed/accelerated due to weather, planned public event, or other reason.

1.2.4.2.2.4. Running log shall be updated and submitted weekly.

1.2.4.2.3. Drainage Records

1.2.4.2.3.1. For all regular maintenance and inspection activities performed on bridge deck drainage and flumes.

1.2.4.2.3.2. Shall document the date, time, and person(s) performing the drainage maintenance activity.

1.2.4.2.3.3. Shall indicate methods used to verify that drainage lines are free flowing within the limits described in the scope of work.

1.2.4.2.3.4. Shall include weather conditions at the time of maintenance/inspection.

1.2.4.2.3.5. Shall be submitted within one week of the date the activity was completed.

1.2.4.2.4. Lighting Records

1.2.4.2.4.1. For all regular maintenance and inspection activities performed on the bridge lighting systems as defined by the scope of work.

1.2.4.2.4.2. Shall document the date, time, and person(s) performing the lighting activity.

1.2.4.2.4.3. Shall indicate the number of functional and non-functional fixtures and shall using a naming/numbering convention capable to specifying specific locations of non-functional light.

1.2.4.2.4.4. Shall document the restoration of any non-functional light and the method utilized to restore the fixture to service (bulb replacement, ballast replacement, fuse replacement, etc.).

1.2.4.2.4.5. Shall clearly identify any fixtures determined to be non-functional due to reasons not covered by the scope of services and provide any known/suspected reasoning for outage.

1.2.4.2.4.6. Shall be submitted within one week of the date the activity was completed.

1.2.4.3. Project Management

1.2.4.3.1. Project Manager’s Monthly Site Logs

1.2.4.3.1.1. Project Manager shall make site visits at least once per month

1.2.4.3.1.1.1. Each movable bridge:

1.2.4.3.1.1.1.1. Shall sign into and out of the visitors’ log.

1.2.4.3.1.1.1.2. Observe and evaluate the overall operation of the bridge and individual components.

1.2.4.3.1.1.1.3. Note any unusual or unsatisfactory operations or performance of any aspect of the structures, including safety of the facilities, or verify no findings.

1.2.4.3.1.1.1.4. Observe and evaluate the performance of routine maintenance activities, including keeping the bridge machinery areas clean.

1.2.4.3.1.1.1.5. Observe and evaluate the performance of bridge tenders, including vessel interactions.

1.2.4.3.1.1.2. Bird netting – All structures with bird netting shall be reviewed monthly to verify the netting is still in place and functioning as intended.

1.2.4.3.1.1.3. Ensure that the Ravenel Bridge (System F4) modular joints (W20, W3, E3, E11) are reviewed for function and defects both topside and below deck.

1.2.4.3.1.1.4. Ensure that the Don Holt SR4 modular joints are reviewed for function and defects.

1.2.4.3.1.1.4.1. Specifically, these joints typically have center bar failures during colder months, so all reasonable measures shall be taken to identify failing joint sections prior to full failure.

1.2.4.3.1.2. Security Checks – All structures with restricted access points shall be reviewed monthly for signs of unauthorized entry.

1.2.4.3.1.3. Project Manager shall sign and date the reports and submit within one week from the date of the site visit.

1.2.4.3.2. Invoice Log

1.2.4.3.2.1. Shall be updated and submitted along with any invoice submittals.

1.2.4.3.3. Warranty Log

1.2.4.3.3.1. Shall be updated and submitted with any changes or additions, including new and repaired equipment.

1.2.4.3.4. Supplies/Parts Inventory Log

1.2.4.3.4.1. Log includes an inventory of all SCDOT spare parts and routine maintenance supplies and equipment for the bridges included in this contract.

1.2.4.3.4.2. Shall be kept up-to-date accessible to SCDOT at all times.

1.2.4.3.5. Potential Service Log

1.2.4.3.5.1. Shall be updated and submitted with the submittal of any Potential Service action.

1.3. Public Relations and Information Requests

1.3.1. Any request for release of information concerning this Project must be forwarded to the SCDOT for review and approval.

1.3.2. Assist SCDOT in response to Freedom of Information Act (FOIA) requests, as necessary.

1.3.3. Assist SCDOT in response to requests from USCG, as necessary.

1.3.4. Assist SCDOT in response to other inquires related to the bridges included in this contract, as necessary.

1.3.5. SCDOT District staff will update SCDOT’s Internet Website for Road/Bridge conditions.

1.4. Customer Grievances

1.4.1. Contractor shall respond in writing to the SCDOT Project Manager and/or SCDOT District or County staff to any and all complaints filed by the Public, the U.S. Coast Guard, other Governmental entities or the SCDOT concerning the conduct of Contractor employees or the operation of the bridges covered by the contract.

1.4.2. Should the complaints be made directly to the Contractor or employee or agent of the Contractor, the Contractor shall make the SCDOT aware in writing within 24 hours of the occurrence and provide the SCDOT with copies of any and all documentation associated with the complaints, including all details of how the matter was resolved.

1.5. Monthly Progress Meetings

1.5.1. Contractor is responsible for scheduling, administering and documenting monthly progress meetings with SCDOT. These meetings will be held virtually unless extenuating circumstances dictate otherwise.

1.6. Public Events and Special Needs

1.6.1. Contractor shall manage reasonable changes to scheduled activities to facilitate public events, educational activities, and special needs of SCDOT or the public.

1.6.1.1. Examples of such changes may include; providing technicians to operate bridge elevators with limited notice, shifting deck sweeping operations to immediately precede public events such as the Cooper River Bridge Run, etc.

1.6.2. Contractor shall be available to investigate public concerns with limited notice.

1.6.2.1. Examples of such investigations may include; providing information on bridge openings that are suspected to have occurred within CFR allowable restrictions by non-exempt vessels, reports of damage to bridge assets, reports of malfunctioning aids to navigation, etc.

2. ASSET MAINTENANCE

2.1. Security Checks

2.1.1. Monthly – All Applicable Structures

2.1.1.1. Review all restricted access points (doors, hatches, etc.) and look for any signs of unauthorized entry or attempted unauthorized entry. Notify SCDOT immediately of any notable findings.

Ensure proper security protocols are being adhered to by all authorized personnel.

2.2. Deck Sweeping

2.2.1. Frequency

2.2.1.1. All bridge systems shall be swept twice per month with the exception of Fixed Bridge System F4, which shall be swept weekly.

2.2.2. Expansion Joints

2.2.2.1. Cleaning of expansion joints

2.2.2.1.1. While sweeping of expansion joints is allowed, some manual cleaning may be required to fully clean the joints.

2.2.2.1.2. Inspect joint seal condition during cleaning.

2.2.2.2. SCDOT may perform Quality Assurance Inspections to ensure proper cleaning of decks and expansion joints.

2.2.3. Sweeping Limits

2.2.3.1. See Attachment B – Project Termini for additional details.

2.2.3.2. Sweeping should extend 200’ beyond bridge end joint or beyond the end of continuous run of guardrail/handrail, utilities or monument, whichever is greater.

2.2.3.3. Sweeping of movable bridges shall include any tender parking areas adjacent to an active roadway.

2.2.3.4. Any structure with a center median barrier wall shall include sweeping along the barrier wall.

2.2.3.5. Any structure with one-way vehicular traffic shall be swept along both the left and right walls.

2.2.4. Special Notes

2.2.4.1. Care should be taken to avoid the sweeping of any debris into the drainage system.

2.2.4.2. Any large debris not able to be swept shall be collected by hand or other mechanical means as approved by SCDOT.

2.3. Drainage System Maintenance

2.3.1. Frequency

2.3.1.1. All bridge drainage systems shall be inspected at least once per month and cleaned as necessary.

2.3.2. Limits

2.3.2.1. Drainage system maintenance shall include limits defined in Attachment B – Bridge Lists, Maps, & Termini.

2.3.2.2. All Drainage systems shall be considered to begin at the inlet location at the road surface and terminate at the outlet location.

2.3.2.3. The outlet location shall be considered existing ground, channelized ditch, or in-ground drainage junction box.

2.3.3. Maintenance Requirements

2.3.3.1. Drains shall be maintained so that all drainage systems are properly functioning.

2.3.3.1.1. Cleaning of drainage systems shall entail clearing out debris to prevent clogs.

2.3.3.1.2. If debris buildup is not being properly cleaned out, the Contractor shall be responsible for repairing any resulting damage to the drainage system at no additional cost to

SCDOT.

2.3.3.1.3. The method of cleaning the drainage systems is to be determined by the Contractor.

2.3.3.1.4. Debris shall be disposed of in accordance with State and Federal regulations.

2.3.3.1.5. Flumes located on the side slope of bridge approaches shall be considered drainage systems

2.3.4. Special Notes

2.3.4.1. SCDOT may perform Quality Assurance Inspections to ensure proper cleaning of the drainage systems.

2.3.4.2. If requested by SCDOT, Contractor shall provide access to drainage systems for Quality

Assurance Inspections.

2.3.4.3. Access can be provided concurrent with work being performed.

2.4. Bridge Lighting

2.4.1. Frequency

2.4.1.1. All bridge lighting listed in Section 9 Table C1 – Base Services Summary shall be inspected weekly, with the exception of the maintenance lighting inside of the Wando River bridges (F5) that shall be inspected monthly, and maintained accordingly.

2.4.1.2. Any navigation, bridge, walkway, bridge control house, bridge access, bridge traffic signal/beacon or traffic control arm lighting within the project limits shall be maintained to 100% as needed based on the weekly inspections.

2.4.2. Limits

2.4.2.1. See Attachment B – Termini for additional lighting notes.

2.4.3. Maintenance Requirements

2.4.3.1. Lighting maintenance is defined as bulb, fuse and ballast repair and/or replacement.

2.4.3.2. If replacing bulb or ballast of a high-pressure sodium or metal halide, contractor shall replace with LED equivalent.

2.4.3.3. Maintenance shall also include replacing commonly available hardware such as screws, nuts, bolts, etc.

2.4.3.4. Street lighting and aesthetic lighting shall require maintenance when there are more than two

(2) outages in the same circuit.

2.5. Fixed Bridge Maintenance – Bridge Specific Activities

Contractor shall perform the following activities as described and notify SCDOT of any notable findings.

Contractor shall adhere to the applicable requirements of the Bridge Specific Manuals when performing these required activities.

2.5.1. Bridge Systems F1 – Chechessee and F2 – Broad

2.5.1.1. Expansion Joints

2.5.1.1.1. Monthly – Check rubber seal condition.

2.5.1.2. Oil/Grit Separator

2.5.1.2.1. Annually – Inspect and clean.

2.5.2. Bridge System F3 – Don Holt

2.5.2.1. Expansion Joints

2.5.2.1.1. Annually – Clean all debris/ foreign materials that accumulate below the expansion joint containment bladder.

2.5.2.2. Catwalks

2.5.2.2.1. Annual – Inspect catwalks

2.5.2.3. Special Notes

2.5.2.3.1. See Attachment B – Project Termini for additional details of required Base Services for this bridge system.

2.5.3. Bridge System F4 – Ravenel

2.5.3.1. Elevators and Traveler

Elevators

2.5.3.1.1. Contractor shall ensure the Ravenel Bridge System’s (F4) four (4) tower elevators are inspected and maintained according to the inspection and maintenance manuals and the requirements outlined herein. See Section 11 – Ravenel Bridge Elevator Maintenance Schedule for details of maintenance activities and requirements.

2.5.3.1.2. Contractor shall ensure the elevators and maintenance areas within the towers are kept clean.

2.5.3.1.3. Each unit shall be operated through its full range of movement at least once per month.

2.5.3.1.4. The Asset Manager shall keep comprehensive operation, inspection, maintenance, and repair logs for all tower elevators.

2.5.3.1.5. All OSHA and SC Department of Labor (SC LLR) requirements shall be followed.

Traveler

2.5.3.1.6. The traveler is currently locked out, and it is the responsibility of the contractor to ensure it remains locked out unless explicitly authorized in writing by the SCDOT District 6 Bridge Engineer and the State Bridge Design Manager from the Bridge Management Office.

2.5.3.1.7. No use of the traveler shall be made in any way without written authorization of the SCDOT District 6 Bridge Engineer and the State Bridge Design Manager from the Bridge Management Office.

2.5.3.2. Trash Receptacles

2.5.3.2.1. All trash receptacles on F4 shall be emptied twice per week, typically on Monday and Thursday.

2.5.3.3. Bicycle/Pedestrian Path Markings

2.5.3.3.1. Pavement markings on the bike/ped path shall be maintained so that the markings are clear and legible at all times.

2.5.3.3.2. Limits of responsibility for maintenance of bike/ped path markings shall extend from the intersection of Coleman Blvd. and Patriots Point Blvd. to the intersection of East Bay st.

and Cooper St.

2.5.3.3.3. Notify SCDOT if markings become worn and repaint as necessary via Potential Services.

2.5.3.4. Main Span – Large Modular Joints (W20, W3, E3, & E11)

2.5.3.4.1. Every 3 Months – Inspect top side and underside of joints. Inspections shall be performed by certified NBIS bridge inspector. Contractor shall submit a report for each joint inspection.

2.5.3.5. Walkway Railing

2.5.3.5.1. Annual – Inspect walkway railing.

2.5.3.6. Catwalks

2.5.3.6.1. Annual – Inspect catwalks.

2.5.3.7. Special Notes

2.5.3.7.1. See Attachment B – Project Termini for additional details of required Base Services

2.5.4. Bridge System F5 – Wando

2.5.4.1. Transformer Platforms

2.5.4.1.1. Annual – Review transformer platforms.

2.5.4.2. Special Notes

2.5.4.2.1. See Attachment B – Project Termini for additional details of required Base Services

2.5.5. Bridge System F7 – James Island Connector

2.5.5.1. Bird Prevention

2.5.5.1.1. Every 6 Months – Review all bird prevention measures and notify SCDOT of any signs of ineffective function.

2.5.5.2. Special Notes

2.5.5.2.1. See Attachment B – Project Termini for additional details of required Base Services

2.6. Moveable Bridge Maintenance

2.6.1. Maintenance Schedules

2.6.1.1. Contractor shall service and maintain all components of the moveable bridges to include but not limited to mechanical, electrical, hydraulic, HVAC, structural and ancillary systems.

2.6.1.2. See Section 12 – Movable Bridge Maintenance Schedules for details of movable bridge routine maintenance activities and requirements.

2.6.1.3. Contractor shall be responsible for any/all damages, as determined by SCDOT, caused by failure on the part of the Contractor or Subcontractors to properly follow the maintenance schedules, properly perform the maintenance activities, or by the neglect or abuse by an operator or authorized maintenance personnel.

2.6.1.4. Maintenance personnel shall sign into and out of the visitor’s logs each time they are on site.

2.6.2. Maintenance Requirements

2.6.2.1. Standards

2.6.2.1.1. For all movable bridge maintenance activities, Contractor shall adhere to SCDOT maintenance manuals/schedules, industry best practices, and AASHTO Moveable Bridge Inspection, Evaluation and Maintenance Manual (Second Edition, 2017).

2.6.2.1.2. Contractor’s proposal shall specifically address how this manual and industry best practices will be followed for all movable bridge maintenance activities, including but not limited to:

2.6.2.1.2.1. Qualifications of maintenance personnel (see Attachment A – Project Team Requirements for additional details).

2.6.2.1.2.2. Contractor’s means and methods for performing maintenance activities in accordance with industry best practices, such as proper lubrication practices, proper electrical wiring practices, proper record keeping, etc.

2.6.2.1.2.3. Response to incidents, malfunctions, and outages.

2.6.2.1.2.4. Emergency Response services.

2.6.2.2. Equipment, Parts, Fluids, and Fuel

2.6.2.2.1. Contractor shall be responsible for providing all maintenance equipment, parts, fluids and fuel to perform the preventative maintenance and routine maintenance of the bridges.

2.6.2.2.2. All parts utilized by the Contractor shall be new and of equal or better quality and/or functionality than existing parts and must be completely compatible with the bridge system.

2.6.2.2.2.1. Repaired and/or rebuilt parts shall be used only upon approval by the SCDOT State Bridge Design Manager or District 6 Bridge Engineer.

2.6.2.2.3. Contractor shall maintain fuel levels in the generators to operate the bridges and all of the related equipment for the duration of any emergency.

2.6.2.3. Spare Parts

2.6.2.3.1. At minimum, Contractor shall maintain adequate quantities of the following spare parts:

2.6.2.3.1.1. Switches – limit, proximity, relays, lights/fans, timers

2.6.2.3.1.2. Fuses – breakers, heaters

2.6.2.3.1.3. HVAC filters

2.6.2.3.1.4. Oil filters – hydraulic, generators

2.6.2.3.1.5. Breathers & desiccants

2.6.2.3.1.6. Traffic control devices – gate arms, drive components, and motors for each unit type

2.6.2.3.2. Cost to maintain proper inventory of spare parts and install them for the duration of the contract should be included in the bridge’s cost proposal scoping item. No additional payment for these parts will be made for the duration of the contract.

2.6.2.4. Disposal

2.6.2.4.1. Contractor shall dispose of all used lubricants/fluids and refuse in accordance to all federal, state and local regulations and provide SCDOT with copies of any required manifests.

2.6.2.5. Cleaning

2.6.2.5.1. Contractor shall ensure all bridge machinery, machinery areas, electrical rooms, and tender houses are kept clean and organized at all times.

2.6.2.5.2. If these areas are not properly kept clean, Contractor shall be responsible for all costs to have the bridges properly cleaned and any repairs that result from the Contractor’s failure to maintain cleanliness.

2.6.2.6. Water and Sewer

2.6.2.6.1. Each movable bridge has water and sewer service to a restroom facility.

2.6.2.6.2. M1-Lady’s Island (US 21 Bus.) and M5-Ben Sawyer (SC-703).

2.6.2.6.2.1. Bridges have holding tanks for both potable water and sewer containment.

2.6.2.6.2.2. Contractor shall be responsible for securing an account with a service provider for removal of sewage on bridge M1-Lady’s Island and M5-Ben Sawyer.

2.6.2.6.3. Contractor shall be responsible for making all repairs to maintain water and sewer functions as currently exist for each bridge.

2.6.2.6.4. Contractor shall provide temporary water (portable/potable) and sewer services if existing services are non-functioning until a permanent repair is established.

2.6.2.7. Video Camera Systems

2.6.2.7.1. Maintenance of video camera systems on all moveable bridges are the responsibility of the asset management contractor.

2.6.2.7.2. Video Camera Systems are required to be fully functional and operational at all times.

3. MOVABLE BRIDGE OPERATIONS

3.1. Operation Schedules

3.1.1. All SCDOT movable bridges shall operate in accordance with the requirements of the latest version of Title 33-Code of Federal Regulations (33CFR) and requirements of the United States Coast Guard (USCG), or as amended by USCG authorized temporary deviation(s).

3.1.1.1. All of the Contractor’s personnel, including personnel of subcontractors, working with SCDOT movable bridges shall have and continuously maintain an extensive understanding of all applicable aspects of these regulations and requirements.

3.1.1.2. Contractor shall ensure that all movable bridges are operated in compliance with these regulations and requirements at all times.

3.1.1.3. For any actions or inactions that are deemed to be within the Contractor’s control, including those of subcontractors, which result in violations of the requirements of 33CFR & USCG, the contractor shall be held responsible, as determined by SCDOT, for any fines, penalties, damages, or others assessed on SCDOT as a result of the violation(s).

3.1.2. See Section 10 Table C2 – Movable Bridge Operations for additional details on required asset operations.

3.1.3. All movable bridges are operated 24 hours per day and 7 days per week, per the requirements of 33CFR. Contractor shall review 33CFR Part 117 Subpart B for specific requirements.

3.1.4. Ashley River Bridges

3.1.4.1. M3-New Ashley (US 17 NB) and M4-Old Ashley (US 17 SB) Ashley River Bridges are side by side bridges and are operated from one control house with one operator.

3.1.4.2. See Section 8 – Future Work below for additional information regarding the Ashley River

Crossing pedestrian bridge.

3.2. Movable Bridge Response

3.2.1. Downtime

3.2.1.1. Contractor is responsible for minimizing bridge downtime, as the loss of bridge operations due to incident, weather, and/or component failure/malfunction presents an enormous expense to vehicular traffic and marine commerce.

3.2.1.2. Contractor shall provide a detailed plan for minimizing bridge downtime in their proposal.

3.2.1.2.1. Contractor shall update and maintain the response plan and shall immediately provide

SCDOT with the latest version throughout the life of the contract.

3.2.2. Response Times

3.2.2.1. When the bridge is reported to be nonfunctional, the Contractor shall immediately report the issue to SCDOT and dispatch response personnel. During the hours of 0600-1800, responders shall be on site within the response time below to begin correcting the situation. Outside of the hours of 0600-1800, required response time for each bridge is no more than twice the times below:

3.2.2.1.1. M1-Lady’s Island (US 21 Bus.) – 15 minutes

3.2.2.1.2. M2-Wappoo (SC-171) – 15 Minutes

3.2.2.1.3. M3-New Ashley (US 17 NB) – 15 Minutes

3.2.2.1.4. M4-Old Ashley (US 17 SB) – 15 Minutes

3.2.2.1.5. M5-Ben Sawyer (SC-703) – 15 Minutes

3.2.2.1.6. M6-Socastee (S-26-616) – 30 Minutes

3.2.2.1.7. M7-Little River (S-26-20) – 30 Minutes

3.2.2.2. Responders shall be completely familiar with the auxiliary drives, generator power, and control logic systems.

3.2.2.3. Contractor shall immediately report any bridge issue impacting waterway traffic to SCDOT and the USCG.

3.2.2.4. If a swing span bridge is down in the open position, a cable and wrecker system will be required to close the bridge (reopen for roadway traffic) within 1.5 hours of arrival, unless instructed otherwise by the State Bridge Design Manager or District 6 Bridge Engineer.

3.2.2.5. Documented costs for emergency response activities that are not included in the Base Services scope of work will be paid for as Potential Services (Attachment D – Potential Services).

3.3. Bridge Tending

3.3.1. Manuals, Guidelines, and Requirements

3.3.1.1. Along with proposal, Contractor shall provide SCDOT with their current Bridge Tender training and operations manuals and guides.

3.3.1.2. Upon contract execution, Contractor shall update these manuals and guides with bridge specific information for operating SCDOT’s movable bridges.

3.3.1.3. Contractor shall update and maintain these training and operations documents and immediately provide SCDOT with the latest versions throughout the life of the contract.

3.3.1.4. Operators shall have a complete knowledge of auxiliary controls in the event of a main drive failure.

3.3.1.5. Operators shall have 24/7/365 contact with electrical and mechanical maintenance technicians.

3.3.1.6. Operator scheduling will conform to all Federal and State regulations.

3.3.1.6.1. No bridge tender shall operate the bridge for a shift longer than allowed by Federal and State Regulations.

3.3.2. Training

3.3.2.1. See Attachment A – Project Team Requirements for qualifications, requirements, and regulations of bridge tenders.

3.3.2.2. Proper operations are supported by adequate training. The Contractor shall present a training program for approval by SCDOT including how to handle both operational and traffic emergencies such as accidents and emergency response vehicles. Coordination with the SCDOT District Traffic Management Centers may be necessary to mitigate traffic congestion.

Cross training of operators within the region shall occur at least twice per year so that every operator is familiar with the bridges in a region.

3.3.2.3. Contractor shall provide training for SCDOT personnel to operate SCDOT’s movable bridges, as requested by the SCDOT State Bridge Design Manager and/or SCDOT District 6 Bridge Engineer.

3.3.3. Tender Responsibilities

3.3.3.1. Ensure safety at all times.

3.3.3.2. Full knowledge of the requirements for drawbridge operations outlined in 33CFR, including bridge specific operation schedules and vessel exemptions.

3.3.3.3. Maintain full awareness of bridge surroundings, including vessels, vehicles, bike/pedestrians, and maintenance personnel.

3.3.3.4. Maintain a constant observance for signals from vessels requesting bridge openings.

3.3.3.5. Be professional and courteous when communicating with vessels.

3.3.3.6. Inspect lamps on all gates, barriers, fender systems and control house to ensure safe operation.

3.3.3.7. Maintain good housekeeping rules for health and safety for all bridge staff and maintenance personnel.

3.3.3.8. Observe the bridge spans/roadway for debris that could pose a danger to the traveling public or bridge operations.

3.3.3.9. Observe bridge maintenance access facilities for any hazards.

3.4. By-Pass Operations

3.4.1. General

3.4.1.1. The control by-pass operation for each bridge is primarily intended to test specific bridge functions for maintenance operations.

3.4.2. Authorized Use

3.4.2.1. Bridges shall only be operated using the by-pass with specific authorization from the State Bridge Design Manager or District 6 Bridge Engineer.

3.4.2.2. Should it become necessary for the Contractor to use the by-pass operation to maintain bridge function in the event a logic (relay or PLC) failure:

3.4.2.2.1. The by-pass operation shall only be done by a qualified technician approved by SCDOT.

3.4.2.2.2. Contractor shall be responsible for any damage due to erroneous operation while in the by-pass mode of any and every component.

3.4.2.2.3. Unauthorized use of the by-pass system is strictly prohibited.

3.5. Service Connections

3.5.1. All moveable bridges have permanent connections for electricity, water and sewage supplied by municipalities/counties/other, with the exception of sewage for bridge M1-Lady’s Island and M5- Ben Sawyer.

3.5.2. SCDOT will continue responsibility of the permanent connection utility accounts, including payment for the normal use of utilities for the operation of the moveable bridges.

4. INSPECTION, CONSTRUCTION AND LOAD RATING SERVICES

4.1. Coordination and Access

4.1.1. There will be instances where 3rd party entities will be on contract for SCDOT to perform other activities on these bridges, including but not limited to NBI inspections, load ratings, site visits, and construction.

4.1.2. SCDOT shall make all reasonable efforts to provide the Asset Manager with notice of these activities 14 days in advance.

4.1.3. The Asset Manager shall coordinate with the 3rd party on contract for these activities and make all reasonable efforts to facilitate access for them, while maintaining bridge operational statuses.

4.1.4. Routine maintenance activities and planned potential service activities shall also be coordinated in a manner to accommodate these 3rd party activities.

4.1.5. The Asset Manager shall ensure that routine maintenance activities do not cause delays for NBI inspections.

4.1.6. Traffic control shall be the responsibility of the party performing the activity.

4.2. Inspection Report Reviews

4.2.1. The Asset Manager shall thoroughly review all NBI inspection reports generated during the duration of this contract for each bridge and/or bridge system, as well as historical reports as necessary.

4.2.2. This review shall be performed by qualified personnel with NBI inspection, load rating, design, and operation/management experience for complex bridges, including but not limited to bascule, swing span, hydraulically-driven, truss, cable-stay, precast post-tensioned segmental box bridges.

4.2.3. SCDOT shall make all reasonable efforts to provide the Asset Manager access to the reports as soon as available.

4.2.4. The Asset Manager shall complete each review within 30 days of the date the report was provided by

SCDOT.

4.2.5. As a part of each review, the Asset Manager shall develop and provide SCDOT with a Summary Report that outlines any notable findings from the inspection, including but not limited to condition changes, significant deficiencies, anything that may affect the operational function of the structure, and inconsistencies or omissions from the report.

4.2.6. Following submittal of the Summary Report, the Asset Manager shall coordinate and schedule a review meeting with SCDOT to go through the Summary Report.

4.2.6.1. Any Potential Service items shall be discussed and approved by SCDOT in accordance with Attachment D – Potential Services.

4.3. Critical Findings

4.3.1. If any Critical Finding is issued for a structure included in this contract, the Asset Manager shall assist SCDOT with tracking, managing, addressing, and resolving it, as assigned by SCDOT.

5. ASSET WARRANTIES (FIXED AND MOVEABLE BRIDGES)

5.1. Required Asset Warranty Services

5.1.1. Contractor shall be responsible for monitoring the expiration date of warranties and identifying any conditions believed to be covered under the warranty that require repair. A list of existing warranties will be provided by SCDOT upon contract award.

5.1.2. Contractor shall be responsible for maintaining a warranty log and adding new items resulting from future construction, maintenance, potential service actions, or other sources.

5.1.3. Contractor shall assist SCDOT in attempting to seek satisfaction of warranties, inclusive of making recommendations, drafting letters, research, participating in meetings, etc.

5.2. Warranty Close-Out

5.2.1. The contractor is responsible for documenting that due diligence was performed to hold contractor liable for performance of component and completion of any warranty claims.

5.2.2. Warranty close-out documentation must be submitted to SCDOT for approval.

6. HEAVY WEATHER PLAN

6.1. SCDOT Asset Management (AM) Bridges Heavy Weather Plan

6.1.1. SCDOT maintains a Heavy Weather Plan for the bridges in this contract that outlines the pre-event, during event, and post-event activities and guidelines for operations related to heavy weather events including, but not limited to tropical systems, winter weather, earthquakes, and tornados.

6.1.1.1. See Attachment E for current SCDOT AM Bridges Heavy Weather Plan

6.1.2. Contractor shall review, adhere to, and maintain an extensive understanding of the SCDOT AM

Bridges Heavy Weather Plan.

6.1.3. This plan shall be reviewed and updated as necessary by the SCDOT contract management personnel in conjunction with the Asset Management Contractor at least once per year, and at minimum prior to the start of Atlantic Hurricane Season.

6.2. Asset Manager Heavy Weather Plan Supplement

6.2.1. Contractor shall prepare a Heavy Weather Plan Supplement that will be attached to the SCDOT AM

Bridges Heavy Weather Plan.

6.2.2. This plan shall be submitted to SCDOT for review and approval upon contract execution.

6.2.3. This plan shall be reviewed and updated as necessary along with the SCDOT Heavy Weather Plan.

6.2.4. This plan shall include at minimum the Contractor’s activities in conjunction with SCDOT for pre-event, during event, and post-event operations for the bridges included in this contract.

7. TRAFFIC CONTROL

7.1. General

7.1.1. At least two (2) weeks’ notice shall be given to the SCDOT prior to beginning any non-emergency activity requiring traffic control.

7.1.2. All necessary traffic control required to perform Base Services shall be included in the price proposal.

7.2. Requirements

7.2.1. State work zone mobility requirements found within the documents known as Rule on Work Zone

Safety and Mobility: The Policy for South Carolina Department of Transportation and Rule on Work

Zone Safety and Mobility: Implementation, Maintenance, and Safety Guidelines shall apply to this contract. These requirements apply to the contractor, all subcontractors, all SCDOT staff and designated representatives acting on behalf of the State performing duties with responsibilities relative to a work zone, including but not limited to contract management, inspection, operation and maintenance activities.

7.2.2. Contractor and all subcontractors shall conform to the Hourly Lane Restriction Policy for each Engineering District. See the Work Zone Safety and Mobility Rule and Procedures and Guidelines for Work Zone Traffic Control Design for additional information and lane restrictions (https://www.scdot.org/business/workzone-traffic-control.aspx).

7.2.2.1. To the greatest extent possible lane closures should not be implemented during SCDOT’s restricted hours.

7.2.2.2. Any proposed lane restrictions on the moveable bridges will be considered on a case by case basis by the corresponding District Bridge Engineer.

7.2.3. Contractor shall design, develop, implement and maintain a set of coordinated strategies to manage the work zone impacts of the contract designated as the Transportation Management Plan (TMP).

7.2.3.1. Strategies will include a Temporary Traffic Control plan, a Transportation Operations component, and a Public Information component.

7.2.3.2. The Policy and the anticipated work zone impacts of the contract shall determine the level of detail, content, and scope of the TMP.

7.2.3.3. The primary component, the Temporary Traffic Control plan shall address traffic control and safety throughout and adjacent to the project site.

7.2.3.4. A secondary component, the Transportation Operations plan, will address management of traffic operations at each site and all adjacent areas impacted by the contract.

7.2.3.5. The final component, the Public Information plan, addresses communications with the public and entities impacted by the contract.

7.2.3.6. Ensure the Transportation Management Plan and its components comply with the requirements of Part 6 of the Manual on Uniform Traffic Control Devices (MUTCD) latest edition and the State policies, standard specifications and all addendums to the standard specifications, the typical traffic control standard drawings, and procedures.

8. FUTURE WORK

8.1. Ashley River Crossing (ARC)

8.1.1. The City of Charleston is constructing a new movable bridge adjacent to the existing US 17 NB (M3) and US 17 SB (M4) bridges over the Ashley River.

8.1.2. SCDOT and the City of Charleston have a signed agreement stating the ARC movable bridge will be operated from the existing tender house on the US 17 NB (M3) Bridge.

8.1.3. Contractor shall coordinate with SCDOT and the City of Charleston Project by performing plan review, facilitating access to the SCDOT bridges, participating in test openings as required to facilitate the integration of the construction project to the bridge systems, etc.

8.1.4. It is SCDOT’s intent to seek a change order to this contract to include the operation and maintenance of the pedestrian bridge upon its final acceptance by the City of Charleston.

8.1.4.1. Contractor shall maintain all costs associated with the pedestrian bridge itemized in such a way that they are easily identifiable so that SCDOT can seek reimbursement from the City of Charleston.

https://www.scdot.org/business/workzone-traffic-control.aspx

9. TABLE C1 – BASE SERVICES SUMMARY

(See following pages)

10. TABLE C2 – MOVABLE BRIDGE OPERATION SCHEDULES

11. RAVENEL BRIDGE ELEVATOR MAINTENANCE SCHEDULE

12. MOVABLE BRIDGE MAINTENANCE SCHEDULES

2.1 2.2 2.3 2.6 3 4.2 Movable Bridge

Maintenance - Bridge Specific Activities

System Name Street & Walkway

Navigation Lights & Racon

Aesthetic Tender House & Maint. Lighting

Traffic Signal

Traffic Gate

Expansion Joints Oil/Grit Separator Elevators &

Traveler Trash

Receptacles Bike/Ped Path

Markings Walkway

Railing Catwalks

Transformer Platforms

Bird Prevention Routine & Annual

Maintenance

F1 Chechessee Twice

Monthly Monthly

Monthly - Check Seal Condition

Annually - Inspect & Clean

Following Each NBI Inspection

F2 Broad Twice

Monthly Monthly Weekly

Monthly - Check Seal Condition

Following Each NBI Inspection

F3 Don Holt Twice

Monthly Monthly Weekly Weekly

Annually - Clean below bladder

Annual - Inspect

Following Each NBI Inspection

F4 Ravenel Monthly Weekly Monthly Weekly Weekly Weekly Monthly W20, W3, E3, E11 - Quarterly - Inspect

Per Maint.

Schedule

Twice Weekly

As Nec.

Annual - Inspect

Annual - Inspect

Following Each NBI Inspection

F5 Wando Monthly Twice

Monthly Monthly Weekly Monthly

Annual - Inspect

Following Each NBI Inspection

F6 IOP

Twice

Monthly Monthly Weekly

Following Each NBI Inspection

F7 JIC Monthly Twice

Monthly Monthly Weekly Weekly

Every 6 Months - Inspect

Following Each NBI Inspection

F8 Stono Twice

Monthly Monthly Weekly

Following Each NBI Inspection

F9 Cosgrove Twice

Monthly Monthly Weekly Weekly

Following Each NBI Inspection

M1 Ladys Monthly Twice

Monthly Monthly Weekly Weekly Weekly Weekly Weekly

See Maint.

Schedule

See Maint. Schedule Per Attach. C Following Each NBI

Inspection

M2 Wappoo Monthly Twice

Monthly Monthly Weekly Weekly Weekly Weekly Weekly

See Maint.

Schedule

See Maint. Schedule Per Attach. C Following Each NBI

Inspection

M3 New Ash Monthly Twice

Monthly Monthly Weekly Weekly Weekly Weekly Weekly Weekly

See Maint.

Schedule

See Maint. Schedule Per Attach. C Following Each NBI

Inspection

M4 Old Ash Monthly Twice

Monthly Monthly Weekly Weekly Weekly Weekly Weekly

See Maint.

Schedule

See Maint. Schedule Per Attach. C Following Each NBI

Inspection

M5 Ben Sawyer Monthly Twice

Monthly Monthly Weekly Weekly Weekly Weekly

See Maint.

Schedule

See Maint. Schedule Per Attach. C Following Each NBI

Inspection

M6 Socastee Monthly Twice

Monthly Monthly Weekly Weekly Weekly Weekly Weekly

See Maint.

Schedule

See Maint. Schedule Per Attach. C Following Each NBI

Inspection

M7 Little River Monthly Twice

Monthly Monthly Weekly Weekly Weekly Weekly Weekly

See Maint.

Schedule

See Maint. Schedule Per Attach. C Following Each NBI

Inspection

Fixed Bridge Maintenance - Bridge Specific Activities

2.5

Movable Bridge Operations

Inspection Report Reviews

Attach. C - Section ->

Description -> Security Checks

Sweeping & Joint

Cleaning Drainage

Lighting

2.4

Bridge System Bridge Name District County Asset ID Route Month Day Time Operation Deviation Allowance 0600-0929 1531-1900

Deviation (Restriction) Bridge need not open for non-exempt vessels

0930-1530 Deviation (Restriction) Bridge need only to open once an hour on the half-hour for non-exempt vessels, if requested 1900-0600 On Demand

Sat-Sun ALL On Demand 0600-0929 1531-1900

Deviation (Restriction) Bridge need not open for non-exempt vessels

0930-1530 Deviation (Restriction) Bridge need only to open once an hour on the half-hour for non-exempt vessels, if requested 1900-0600 On Demand

Sat-Sun ALL On Demand 0900-1600 On Demand 1600-0900 Deviation (Restriction) Openings require 12hr Prior Notice 0700-0900 1600-1800

Deviation (Restriction) Bridge need not open for non-exempt vessels

0900-1600 On Demand 1800-0700 On Demand 0900-1900 Deviation (Restriction) Bridge need only to open on the hour for non-exempt vessels, if requested 1900-0900 On Demand

M6 Socastee Bridge 5 Horry 687 S-26-616 All All ALL On Demand *All *All *ALL *On Demand

0700-0900 1600-1800

Deviation (Restriction) Bridge need only to open on the hour and half hour for non-exempt vessels, if requested

0900-1600 1800-0700

On Demand

Sat-Sun and Federal Holidays

All On Demand

US 21 Bus.

M-F (Except for Federal

Holidays) AllSC 171/700Charleston

M-F (Except for Federal

Holidays) All

M5

6 Beaufort

M1 Lady's Island

(Woods Memorial) Bridge

Wappoo Cut

Ashley River Bridges (Old Ashley & New Ashley)

Ben Sawyer Bridge

Sat-Sun and Federal Holidays

AllSC 703Charleston6

"Exempt Vessels" defines specific vessels/circumstances where the bridge shall make all reasonable measures to open upon request, regardless of any deviation/restriction in place. Exempt Vessels are defined as any vessel that meets one of the following criteria (33CFR/I/J/SS117.31):

1) Federal, State, and local government vessels used for public safety;

2) Vessels in distress where a delay would endanger life or property;

3) Commercial vessels engaged in rescue or emergency salvage operations; and

4) Vessels seeking shelter from severe weather

SCDOT Movable Bridge Operations Schedules (Current as of 06.02.25)

All

Notes:

Operations of drawbridges crossing navigable waters of the U.S. are regulated by Title-33/Chapter-I/Subchapter-J/Part-117 of the Code of Federal Regulations (CFR) and under the Authority of USCG via DHS.

Link:https://www.ecfr.gov/current/title-33/chapter-I/subchapter-J/part-117 Definitions:

"On Demand" defines the operation schedule where the bridge "shall make all reasonable measures to open promptly and fully for the passage of vessels when a request or signal to open is given" (33CFR/I/J/SS 117.5) "Deviation" defines the USCG authorized change to the operational requirements of 33CFR/I/J/SS117.7

M3 & M4 6 Charleston 228 & 3607 US 17 NB (New) & US 17 SB (Old)

All

M2

M-F (Except for Federal

Holidays)

S-26-20 *Temporary Test

Deviation* 05/05/25 - 10/31/25

M-F (Except for Federal

Holidays) M7 Little River Bridge 5 Horry 686

SCDOT Ravenel Bridge Elevator Maintenance Schedule

F4 - Ravenel Asset 9824

Elevator Maintenance

Rev 06/2025

SCDOT BMO

SAF

Maintenance Type: Elevator

NOTES:

1)

2) Pay attention to the state of the elevator equipment during periodic inspections and maintenance and elevator repairs.

3) Keep the inside of all panels clean.

CHECK:

4)

5) Cables and conductors are fixed in cable glands and that they are not pulled out.

6)

7)

8)

No. Interval Maintenance Item Description

F4-1 Daily Inspections Verify daily inspections are carried out and check if elevator is put into operation at the beginning of each shift in a specified way

F4-2 Elevator Inspection Perform pre-use elevator inspection, check legibility and completeness of all instructions and directions for use

F4-3 Drive Screws Check connections/ tightness of fastening screws of the drive unit plate, drives, and the safety device

F4-4 Guide Roller Screws Verify screws of supporting and guide car rollers are tightened F4-5 Bolted Joints Inspect all bolted joints of mast sections, racks, and ties fastening F4-6 Travel Limit Switches Check fastening of all limit cams (curves) of travel limit switches F4-7 Travel Limit Switches Check fastening of travel limit switches

F4-8 Power Supply and Trailing Cable Verify the power supply and the trailing cable are not damaged (including laying it into the cable basket)

F4-9 Stopping in Landings Verify correct stopping in landings F4-10 Stopping Switches Verify correct function of terminal stopping switches F4-11 Emergency Stop Verify correct function of emergency stop buttons and push button stop F4-12 Brake Verify correct function of brake by test and clean dust and dirt off motors F4-13 Landing Gate Check landing gate interlock F4-14 Intercom and Phone Check intercom and emergency phone F4-15 Car Gate Limit Check car gate limit for proper function F4-16 Rack and Pinions Check rack and pinions wear F4-17 Pinion Positioning Check if the position of pinions on the rack is correct F4-18 Landing Gate Lubrication Lubricate landing gate roller and slide F4-19 Car Gate Lubrication Lubricate car gate roller and slide F4-20 Interlock Lubrication Lubricate landing and car gate interlock and switches F4-21 Rack Lubrication Lubricate rack F4-22 Safety Bearing Lubrication Lubricate the safety device bearings F4-23a Test the residual-current circuit breakers F4-23b Check conductor & screw connections F4-23c Clean interior of electrical panels F4-23d Verify fastening of control levers for travel limit switches F4-23e Check clearances of the inductive sensors F4-24 Pivot and Tilt Lubrication Lubricate car pivot pin and check tilt rams

F4-25 Car Wear and Adjustment Check wear and adjustment of car guide rollers, check clearance of safety hooks and supports on the car and drive

F4-26 Motor Brake Check and adjust brake of the electric motor F4-27 Clutch Check centrifugal clutch for proper function

F4-28 Every 6 Months Safety Test Perform test in accordance with the requirements outlined in the ''Testing'' section of the manual

F4-29 Guide Roller Lubrication Lubricate car guide rollers F4-30 Drive Unit Lubrication Lubricate supporting rollers of the drive unit F4-31 SEP Service and Inspection Service and inspection by SEP service personnel

F4-32 Gearbox Oil Change oil in gearbox in accordance with the requirements outlined in the "Elevator Lubrication" section of the manual)

F4-33 SEP Exchange Exchange the safety device with SEP serviced and tested safety device F4-34 SEP Service and Inspection Service and inspection by SEP service personnel

Every Other Year

Every 10…