Attachment_2_Addendum_-1_ITO_8Nov2022.pdf

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS (ITO)

1.0 Program Structure and Objective

The Government plans to award a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract for Antenna Program Support (APS) III program. The High Frequency Global Communications System (HFGCS) consists of more than 300 antennas at 13 stations (including a transmit site and a receive site) worldwide. Based on current requirements additional stations are not anticipated.

High Frequency Global Communications System is the Department of Defense (DoD) world-wide high power, high frequency global command, control, and communication (C3) and nuclear command, control, communications (NC3) network that provides beyond line of sight (BLOS) interoperable voice and data communications for strategic, tactical and air mobility forces. HFGCS is the primary high frequency (HF) platform directly supporting DoD air-ground-air heavy tanker, airlift, bomber, C2 platforms, US Navy ship-to-shore HF, President of the United States (POTUS), US Navy (USN), US Coast Guard, and other Government agencies.

The program supports MYSTIC STAR (MS), System of Cooperation among the American Air Forces (SICOFAA), and Defense Communications System (DCS) HF Entry missions and the North Atlantic Treaty Organization (NATO). HFGCS operates in the HF spectrum from 2-30 Megahertz (MHz) at a maximum output power of 4 kilowatts (kw).

The HFGCS antenna systems are Commercial-off-the-Shelf (COTS) equipment. The antenna subsystem extends from the respective Receive and Transmit Facility matrix input and includes: antenna, transmission media, cable pressurization systems, azimuth control systems, electrical power system, and above and below-grade grounding and lightning protection material. The antenna systems are Air Force and Navy assets at various stages of their lifecycles, some reaching obsolescence.

The APS III will primarily include the contractor, as directed by the Contracting Officer, providing labor, parts, equipment and materials for the following services as related to HFGCS antenna systems:

• Program Management support

• Systems Engineering support and logistics analysis

• Test and Evaluation

• Antenna system(s) assessments and site surveys

• Installation, repair, removal and disposition of antenna systems

• Scheduled and unscheduled maintenance

• Grounding, bonding, shielding and lightning protection (GBSLP) system evaluation,

• installation and modification

• Electrical power system evaluation

• Secure and safeguard all contractor provided tools, equipment and materials

• Restore the work site(s) to the pre-installation condition to the maximum extent possible

• Removal and disposal of all construction debris and waste generated during the completion of any task

• Assist with radio frequency spectrum management certification documentation

• Electro Magnetic Interference (EMI) and Radio Frequency Interference (RFI) surveys

1.1. This source selection will utilize Tradeoff source selection procedures. Contract award will be made to the contractor that provides the “best value” to the Government over the entire period of performance.

1.2. Budget/Funding Information

Funding will be cited on each individual task order.

1.3. Contractor Technical Proposal

All or parts of the Offeror’s Technical proposal may be added to the contract. Should there be any discrepancies between the Technical proposal and the Performance Work Statement (PWS), the PWS will take precedence unless otherwise approved by the Contracting Officer

(CO).

2.0 General Instructions

2.1.1. This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal.

The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) and appendices. Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

2.1.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

2.1.3. Elaborate brochures, documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

2.1.4. The proposal acceptance period is specified in the model contract/solicitation. The Offeror shall make a clear statement in the specified model contract of the proposal documentation volume that the proposal is valid until this date.

2.1.5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.2. General Information

2.2.1. Point of Contact

The CO is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO. E-mail requests for clarification may be sent to the CO, primary point of contact – Jocelyn Johnson, at jocelyn.johnson.2@us.af.mil and to the Contract Specialist (CS)

– Juan (Carlos) Escobar, secondary point of contract, at juan.escobar@us.af.mil.

2.2.2. Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in accordance with FAR

15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing.

Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.2.3. Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

2.2.4. Electronic Reference Documents

All referenced documents for this solicitation are available on the System for Award Management (SAM) website at https://www.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.2.5. Amendments to Solicitation

If this RFP is amended, all terms and conditions that are not amended remain unchanged and in full force and effect. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the Offeror’s proposal. Any unacknowledged amendments in the Offeror’s proposal are subject to solicitation provision FAR 52.212-1(f).

2.2.6. Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be via submitted DoD SAFE as described in paragraph 2.5. and 2.6.

2.2.7. Communications

Exchanges of source selection information between Government and Offerors will be controlled by the CO. E-mail (encrypted when possible or password protected attachments) may be used to transmit such information to Offerors and shall include “Source Selection Information – See FAR 2.101 & 3.104” in the subject line. If passwords are used, they must be sent in a separate email.

2.3. Organization/Number of Copies/Page Limits

2.3.1. The Title Page of each volume must show solicitation number, name, address, and telephone of the Offeror, and the electronic e-mail address of the Offeror if available.

2.3.2. A Team List of the Offeror’s primary Point of Contacts shall be submitted in each volume using the format shown in Attachment 2 of the ITO.

2.3.3. The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.3 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.3. The attachments identified below shall be submitted in separate electronic files and uploaded to DoD SAFE as described in paragraph 2.5. and 2.6. The contents of each proposal volume are described in the ITO paragraph as noted in the table below.

Table 2.3. Proposal Organization

Volume

ITO

Paragraph Number

Volume Title

Electronic Copies

Page Limit

I 3.0 Technical 1 65

2.3.1 Title Page (Not included in 65 page limit) 1

2.3.2 Team List (see Attach 2.0)(Not included in 65 page

limit)

2.3.3 Table of Contents Unlimited

2.3.9 List of Tables and Figures Unlimited

2.3.10 Glossary of Abbreviations and Acronyms Unlimited

3.2.3 Subfactor 1 Management 65

3.2.4 Subfactor 2 Logistics

3.2.5 Subfactor 3 Site Survey/Installation

3.2.6 Subfactor 4 Assessment/Repair

II 4.0 Past Performance 1 Unlimited

2.3.1 Title Page 1

2.3.2 Team List (See Attach 2.0) 5

4.1 Past Performance Information Forms (PPIF) (See

Attach 1.1)

4.1.2 Consent Letter (See Attach 1.4) Unlimited

4.1.3 Client Authorization Letters (See Attach 1.5) Unlimited

4.1.4 Commitment to Perform as Proposed Letter (See

Attach 1.6)

4.2 Present/Past Performance Questionnaires (See

Attach 1.2)

Tab Only

4.3.2 Relevant Contract Narrative Request Max

5 pages per contract

4.3.3 Roadmap 2

III 5 Price Volume 1 Unlimited

5.2 General Information Unlimited

5.5 Volume Organization Unlimited

IV 6 Contract Documentation 1 Unlimited

2.3.1 Title Page (SF1449) 1

2.3.2 Team List (see Attach 2.0) 5

2.3.3 Table of Contents Unlimited

2.3.9 List of Tables and Figures Unlimited

2.3.10 Glossary of Abbreviations and Acronyms Unlimited

2.3.2 Team List, Arrangements, and/or Letters of Intent Unlimited

6.1 Model Contract N/A

6.1.4 Representations and Certifications N/A

6.3.1-6.3.3 Contact Information Unlimited

2.3.3 Attachments to the Model Contract Unlimited

2.3.4. Names

Offerors shall submit volumes with the following file names: Volume I – Technical .docx, Volume II – Past Performance .docx, Volume III – Price .docx with Pricing Matrix .xlsx, and Volume III – Contract .docx. Files provided in .pdf format are also acceptable if conversion is made from a Word document or equivalent Word processing software while maintaining searchable text.

2.3.5. Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be considered in the evaluation of the proposal. Page limitations may also be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in the Proposed Organization Chart as unlimited.

2.3.6. Pricing Information

All pricing information shall be addressed ONLY in the Price Proposal and Contract Documentation volumes. Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

2.3.7. Cross Referencing

The Technical volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Information required for the technical proposal evaluation, which is not found the Technical volume, will be assumed to have been omitted from the proposal, and will not be considered in the technical evaluation.

Cross-referencing within a proposal volume is permitted when its use would conserve space without impairing clarity. The Past Performance and Price evaluation will utilize information from each’s respective volume for the evaluation but may also utilize information from other volumes as well.

2.3.8. Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.3.9. Tables and Figures

Include an indexed list of Tables and Figures.

2.3.10. Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

2.4. Page Size and Format

2.4.1. Pages

A page is defined as each electronic sheet containing information. Page size shall be 8.5 x 11 inches. Page line spacing shall be 1.5 lines. Except for the reproduced sections of the solicitation document, the text size shall be no less than Arial 12 points. Offerors are prohibited from using other Arial fonts such as Arial Black, Arial Narrow or Arial Rounded MT Bold.

Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notice (ENs).

2.4.1. Tables, Charts, Graphs and Figures

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. The following limitation only applies to the Technical Volume. Text intended for evaluation within all figures, charts, tables, and graphs, to include imbedded images, shall be no less than Arial 8-pt. These limitations shall apply to electronic proposals. Any text within figures, charts, tables, and graphs which do not meet this requirement will not be considered in the evaluation.

2.5. Electronic Offers

All proposals shall be submitted using DoD SAFE, https://safe.apps.mil/. All interested offerors must e-mail Jocelyn Johnson at jocelyn.johnson.2@us.af.mil and Carlos (Juan) Escobar at juan.escobar@us.af.mil in order to receive a request code to drop-off (upload) files in DoD SAFE. One of the Government Point of Contact (GPOC)s will send an e-mail to the offeror acknowledging the request for a proposal drop-off code in DoD Safe. The GPOC e-mail acknowledging the request will not be sent to the offeror after close of business hours (1500 CT), weekends, or on nationally observed holidays. If you do not receive an acknowledgement e-mail from either of the GPOCs after 72 hours, you must send another e-mail. E-mails will not be returned after close of business hours, weekends, or on nationally observed holidays.

After the e-mail request for a drop-off code has been sent from the offeror and the offeror has received the acknowledgment e-mail from either GPOC, the offeror will then receive an e-mail from DoD SAFE to drop-off proposals and other requested documents. If the offeror does not receive the e-mail from DoD SAFE the offeror will need to check SPAM and JUNK folders before requesting another drop-off code from the GPOC.

The request for drop-off is only valid for 14 days. If the 14 days has expired and the RFP is still open, the offeror may send another e-mail request for drop-off code to the GPOCs e-mail addresses listed above. Be advised that classified information is not allowed on DoD SAFE.

Any files containing CUI/PII/PHI must be encrypted prior to uploading or by checking the “Encrypt every file” box. The offeror is allowed to drop-off one or more files (up to 8GB total).

The offeror may select the box ‘Send me an e-mail when each recipient picks up the files” for documentation purposes. The GPOC will receive an automated e-mail containing the information the offeror has entered and instructions for downloading the file(s). The GPOC will have 7 days to retrieve the files submitted in the drop-off. DoD SAFE does not guarantee delivery of documents within a specified time period under 4 hours.

All electronic documents and files submitted shall contain the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, required plans, exhibits, appendices, and attachments, if any. The Offeror shall submit volumes I through IV in electronic format. Each volume shall be submitted as a separate file. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 365, MS Excel 365, MS-Power Point 365, and Adobe PDF. Note PDF files must be searchable and able to copy and paste. For amendment purposes to the proposal, the "original" proposal shall be clearly identified.

2.6. Distribution

2.6.1 Once the Offeror has uploaded the Offeror’s proposal in its entirety to DoD SAFE, the Offeror shall take a screen shot (Print Screen function) of the Offeror’s DoD SAFE upload confirmation screen showing all the uploaded files included in the proposal submission. The Offeror shall notify both Jocelyn Johnson (PCO) and Juan (Carlos) Escobar (Contracting Specialist) by email that the files have been uploaded and provide a copy of the DoD SAFE completed upload confirmation screen shot. If the proposal files are uploaded in their entirety prior to the proposal closing date and time, and the Offeror has notified both Jocelyn Johnson and Juan (Carlos) Escobar the files have been uploaded (notification is to include the DoD SAFE upload confirmation screen shot has also been provided), the proposal will be considered timely, even if the files are not accessible to the PCO in DoD SAFE until after the proposal closing date and time. If the Offeror fails to notify both Jocelyn Johnson and Juan (Carlos) Escobar by email, the files will be considered timely if they are accessible in DoD SAFE prior to the closing date and time. However, they will be considered late proposals, if they are not accessible until after the proposal date and time.

Email addresses are as follows:

JOCELYN JOHNSON: jocelyn.johnson.@us.af.mil JUAN ESCOBAR: juan.escobar@us.af.mil

3.0 Factor 1 – Technical

3.1. General

The Technical Volume should be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Addendum to FAR 52.212-2, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. Offerors shall assume that the government has no prior knowledge of their experience or facilities, and will base its evaluation on the information presented in the proposal. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2. Format and Specific Content

3.2.1. Technical

In the Technical Volume, address your proposed approach to meeting the minimum performance or capability requirements of each technical subfactor.

3.2.2. Volume Organization

The Technical Volume shall be organized according to Table 2.3.

3.2.3. Subfactor One: Management

The Offeror shall provide an approach for management for the APS III program. As a minimum, the approach shall provide the following essential elements:

a. An approach describing the qualifications and experience of the proposed Program

Manager. As a minimum, the approach must describe the proposed Program Manager’s training, education, and certification requirements, as well as the number of years of experience the individual has in the antenna field. The proposed approach can include a specific individual who the Offeror intends to hire as Program Manager, or a list of minimum qualifications and experience the Offeror will use when hiring a Program Manager (IAW PWS 1.1.1.)

b. An approach for manpower and organization. As a minimum, the proposal must describe the Offeror’s organization chart, and include manning numbers by all functional areas, to include overall and total manning numbers for each specific functional area. The proposal shall also include an approach for sustaining proposed manpower levels during the contract performance period. (IAW PWS 1.1.)

c. Written plan to address the Quality System requirements of the PWS. (IAW PWS 1.14.)

d. A transition approach to manage and accomplish contract transition and phase in.

As a minimum, the approach must include hiring and training personnel, completing all workforce requirements, implementing a Supply Management System, establishment of sub-contracts, establishment of OEM support agreements, and strategy to meet contractual supply support requirements at the beginning of the contract period. Also, the approach must include a critical path analysis of transition milestones and an organization chart identifying key positions. (IAW PWS 1.16.6.)

e. An approach for Antenna Structural Maintenance. As a minimum, the approach must demonstrate a comprehensive understanding of Antenna Structural Maintenance and describe how the Offeror will effectively manage all aspects of an antenna structural maintenance plan to achieve optimum antenna availability and longevity.

(IAW PWS 1.1.3.)

f. An approach for continuous configuration management. As a minimum, the approach must describe how the Offeror will effectively perform continuous configuration management in conjunction with all maintenance activity IAW PWS 1.1.1, 1.1.2, and 1.1.3. The process shall include maintaining, tracking and reporting configurations for each antenna and associated subsystems.

g. An approach which describes how the Offeror will effectively manage performance, schedule and cost. (IAW PWS 1.4, 1.10, and 1.13.)

h. An approach describing how the Offeror will perform effective quality, safety, security, facility access and environmental management. (IAW PWS 1.1.6, 1.5, 1.6, 1.7, 1.8, and 1.10.)

i. An approach describing how the Offeror will effectively manage, maintain, acquire and staff for maintenance of high frequency (HF) antennas and antenna subsystems. (IAW PWS paragraphs and sub paragraphs 1.10.)

3.2.4. Subfactor Two: Logistics

The Offeror shall provide an approach for Logistics for the APS III program. As a minimum, the approach shall provide the following essential components:

a) A description of how the Offeror plans to obtain and maintain access to required data systems. As a minimum, the approach must include current certification levels, a process for obtaining new certifications, and a process for updating all certifications before they expire. (IAW PWS 1.5, 1.6, 1.7, and 1.10.)

b) An approach to provide and deliver all parts, tools, equipment, and personnel to any of the HFGCS stations. (IAW PWS 1.1.2.2, 1.1.3.2, 1.5, 1.7, and 1.16.2.)

c) An approach describing how all personnel will perform the work in the execution of this contract obtain and maintain access to military installations. (IAW PWS 1.5.)

3.2.5. Subfactor Three: Site Survey/Installation

The Offeror shall provide an approach for Site Survey/Installation for the APS III program. As a minimum, the approach shall provide the following essential components IAW HFGCS Standard 1. The HFGCS Standard 1 will be located as an attachment in https://sam.gov/content/home.

a) An approach to conduct a pre-installation site survey and antenna install. (IAW PWS

1.1.2.)

b) An approach to effectively plan and implement installation/de-installation of multiple antenna types and quantities at locations. (IAW PWS 1.1.2.)

c) An approach to effectively install/de-install antennas and antenna subsystems IAW

OEM specifications and MIL-STD 188-124B. (IAW PWS 1.1.2., and 1.1.4.)

d) An approach to effectively remove and dispose of construction debris. (IAW PWS 1.1.4.)

e) An effective site survey/installation approach to the sample scenarios in paragraph

3.2.5.1. and 3.2.5.2. The response to the following scenarios will not be a part of past performance.

3.2.5.1. Lajes Antenna Site Survey

During the Lajes Antenna Assessment two Horizontal Omni Broadband Antennas (HOBA) were recommended for replacement due to the severity of corrosion taking place on the various towers and anchor rods. This raised safety concerns for the maintainers and preventing routine maintenance of the antennas. This PWS identifies the site survey requirements supporting demolition of existing HOBAs and the installation of new antennas at Lajes transmit (Tx) and Receive (Rx) Sites. The contractor shall fully comply with all applicable contractor requirements specified in the basic contract performance work statement (PWS) in addition to the requirements specifically identified by this effort.

Table 1 – Antennas Replaced

Antenna LTO5, HOBA LTR1, HOBA

GPS

N 38°42' 29" W 027°09'07.5"

N 38°46' 14.2" W 027°08'47.3"

Location Cincos Pico Tx Site Vila Nova Rx Site

3.2.5.2. Lajes Site HOBA Replacement

The scope of the task order is to install one (1) Horizontal Omni-directional Broadband Antenna (HOBA) at HFGCS Lajes transmit site and one (1) Horizontal Omni-directional

Broadband Antenna (HOBA) at HFGCS Lajes receive site. Site survey has been accomplished; reference Site Facility Design Data Survey Report CDRL D001, Site Preparation Requirements and Installation Plan Survey Report CDRL D002 and the Site Survey Tech Report CDRL E001.

TABLE 2 – ANTENNA INSTALLATION/REMOVAL

Installation

New Ant. Type/Model No. Antenna Designation Antenna Location

HOBA / TCI 540‐2‐28 LTR1 N 38º 46’ 14.1” W 27º 08’ 47.2”

HOBA / TCI 540‐2‐28 LTO5 N 38º 42’ 29.1” W 27º 09’ 07.4”

Removal

Existing Ant. Type/Model No. Antenna Designation Antenna Location

HOBA / TCI 540‐2 ROHN 45G Model LTR1 N 38°46' 14.2" W 027°08'47.3"

HOBA / TCI 540‐2 ROHN 45G Model LTO5 N 38°42' 29" W 027°09'07.5"

TABLE 3 – ANTENNA PERFORMANCE REQUIREMENT

Description

HOBA – LTR1

HOBA – LTO5

Materials

Aluminum with Alumoweld® guys and radiators

Aluminum with Alumoweld® guys and radiators

Minimum Frequency Range (bandwidth)

4 – 30 MHz

4 – 30 MHz

Polarization Horizontal Horizontal

Minimum Gain (principal lobe)

6 dB nominal over 4 MHz / 10 dB nominal over 30 MHz

6 dB nominal over 4 MHz / 10 dB nominal over 30 MHz

Nominal Input Impedance 50 ohms 50 ohms

Maximum Voltage Standing Wave Ratio (VSWR)

2.0:1 nominal, 2.5:1 maximum at antenna balun

2.0:1 nominal, 2.5:1 maximum at antenna balun

Environmental Performance

EIA‐222 compliant, except for wind loading, where greater than 120 MPH with aluminum ladder system (see 3.3.9.3) is acceptable

EIA‐222 compliant, except for wind loading, where greater than 120 MPH with aluminum ladder system (see 3.3.9.3) is acceptable

3.2.6. Subfactor Four: Assessment/Repair

The Offeror shall provide an approach for Assessment/Repair for the APS III program. As a minimum, the approach shall provide the following essential components IAW HFGCS Standard 3. The HFGCS Standard 3 will be located as an attachment in https://sam.gov/content/home.

a) An approach to effectively assess antenna and antenna subsystems, structural, electrical and mechanical condition. (IAW PWS 1.1.3.)

b) An approach to effectively meet antenna reliability and availability for each antenna type, model and series. (IAW PWS 1.1.2. and 1.1.3.)

c) An approach to effectively ensure records are completely and thoroughly updated. (IAW

PWS paragraphs and subparagraphs, 1.2, 1.14.2, 1.3 and Table 2-1)

d) An approach to effectively implement MIL-STD 188-124B. (IAW PWS 1.1.3.)

e) An effective assessment/repair approach to the sample scenarios in paragraph 3.2.6.1 and 3.2.6.2. The response to the following scenarios will not be a part of past performance.

3.2.6.1. Lajes Antenna Maintenance Assessment

The objective of this effort is to gather data necessary preparing for repair/restoration of the antennas identified below IAW basic contract PWS, paragraph 1.1.3. The major concerns are the amount of corrosion above and below grade that may jeopardize the structural integrity of the antenna and safety. The contractor shall conduct a comprehensive examination of each antenna, make recommendations for repair and correction based on findings that were methodically, clearly, and concisely documented. The contractor shall perform a maintenance assessment and deliver maintenance assessment report (CDRL E008) for all items listed in Tables 4 and 5.

Table 4 - Lajes Tx Site Antennas

C ACAS Designator Site Name Antenna Type Antenna Model OEM 1 LT01 CCH15 Dual Mode Spiral 3005 Andrew

2 LT03 CCH3 HOBA 540-1-28 TCI

3 LT04 CCH11 HOBA 540-2 TCI

4 RLP1 CCH1 RLP 521 TCI

5 RLP2 CCH2 RLP 521 TCI

6 LT06 CCH6 HOBA 540-2 TCI

7 LT07 CCH6 Dual mode Spiral 570 TCI 8 LT08/HT08 CCH8 Dual Mode Spiral 570 TCI

Table 5 - Lajes Rx Site Antennas

C ACAS Designator Site Name Antenna Type Antenna Model OEM 1 LTR2, RS11-RS18 CCH21 Loop 4-612-8-4-B TCI 2 LT3/HTR3 CCH23 Dual Mode Spiral 570-1-02 TCI

3.2.6.2. Lajes Antenna Program Depot Maintenance (PDM) Repair The contractor shall provide all services, parts, equipment, labor, and materials to perform repair and restoration actions listed at the Lajes HFGCS station. Only the items in Table 6 are tasked for repair.

Table 6 - Discrepancies to be Repaired

RX Site LTR3-HTR3 TCI 570-1 Dual Mode Spiral Cone SN: 1073 GPS: 38⁰46'24.3"N, 027⁰08'56.1"W

ASSESSMENT DISCREPANCY

Install new antenna designator sign.

Replace all four (4) RF downleads in 4 places.

Demo and remove bent anchor. Install new anchor rod and concrete sleeve.

Install new Phillystran section.

Install 3 new stand offs with new U-bolts, nuts and washers.

Remove rust with wire brush and apply corrosion preventative paint on ALL Guy wires.

Remove rust with wire brush and apply corrosion preventative paint on ALL Guy wire sockets. Twelve

(12) total on the tower.

Install two new bolts, 2 new nuts and 2 new lock washers.

Remove rust with a wire brush and apply corrosion preventative paint. Apply silicone as per manual instructions (encapsulate).

Remove rust with a wire brush and apply corrosion preventative paint.

LTR2 (RS11-RS18) TCI 4-612-8-4 B Loop Array SN: 1167 GPS: 38°46'18.7"N, 027°08'56.9"W

ASSESSMENT DISCREPANCY

Remove vegetation within area of Loop (local site). Install weed barrier fabric to extend 10-foot outside perimeter of antenna. Install 4 inches thick of small smooth stone to cover fabric around Loop. Loops has a 60-foot diameter circle.

Encase cables inside 2-inch conduit to protect cables from damage and UV rays.

Recommend recent (SPO requested) TCI modification to add two “Bias T’s”, internal to each beamformer box, be installed on this array (eight Bias “T”’s total).

Receive Facility

ASSESSMENT DISCREPANCY

Replacement is recommended.(Replacement of surge arrestors will require resweeping of each of the cables after installation and disconnecting from the loop.)

Re+D22:Q23commend that the cable run for RS-18 either be replaced, or that troubleshooting be scheduled at a time when the restrictions against taking antennas offline no longer apply. The recommendation to replace RS18 will include replacing the surge arrestor, the inside RG-214 and outside LCF78-50JA coax. After replacement, this effort will require that the phase measurements be repeated and that the RG-214 coax be cut to the required phase length. It will also require a set of Anritsu sweeps for RS-18.to a suitable location that allows room for mounting the new, larger housing.

Add additional terminal strips and cable (multi conductor) for extending the control cable

Replace the bottom Power Supply Multicoupler unit (RS14/RS18). This will include loop testing of the affected row using the TCI test set.

Replace the cable assembly with a LMR-240 jumper (with BNC connectors installed on each end) running between the Bulkhead Connector Panel and the splitter located in the cabinet housing the OMNI-Combiner.

TX Site LT01-HT01 Andrews 3005 Dual Mode Spiral Cone SN: 1-111 GPS: 38⁰42'49.4"N, 027⁰09'05.9"W

ASSESSMENT DISCREPANCY

Replace ALL anchors at this antenna with guy anchors that have concrete sleeve around the anchor rods.

Install antenna designator sign.

Install new fence around the perimeter of the antenna.

Replace ALL Halyard cable anchor shackle cotter pins on ALL towers.

Replace ALL connection plate to base chain shackle cotter pins in ALL towers. Replace ALL Halyard chains on ALL towers.

Remove existing safety 8 wire and replace with new wire on ALL towers. Replace ALL cotter pins on

ALL turnbuckles.

Remove rust with a wire brush and apply corrosion preventative compound.

Replace ALL diagonal braces, insulated diagonal braces and hardware throughout ALL six towers and center tower.

Replace ALL splice plates, gap plates and hardware on ALL towers.

Note: Hours estimated assume structure has been lowered.

Complete hardware replacement throughout ALL towers.

Complete Guy wire and connecting hardware replacement on ALL towers. Note: Hours are estimated assuming structure has been lowered.

Replace bolts, nuts and washers.

Further troubleshooting should be done by a Senior Engineer to see if this is affecting the functionality of this antenna.

Install a RADHAZ sign on fence around the center tower.

Replace Balun.

LT03 TCI 540-1-2 HOBA SN: 1242 GPS: 38⁰42'45.5"N, 027⁰09'09.1"W

ASSESSMENT DISCREPANCY

Replace ALL inner anchor turnbuckle cotter pins.

Remove rust with a wire brush and apply corrosion preventative compound.

Replace Densyl tape on ALL tower turnbuckles. Apply corrosion control to ALL turnbuckles.

Remove rust with a wire brush and apply a corrosion preventative compound. Re-tighten the safety climb system wires on ALL 4 towers. Replace rusted washers at the base of Towers 2 and 3.

Remove rust with a wire brush and apply a corrosion preventative compound.

Replace ALL DC ground down leads on ALL towers.

Replace bimetal splices, parallel clamps and flex hoses. Use exothermal weld to connect to existing ground system.

Note: A small excavator will be needed for this repair.

Replace clamp.

Replace safety wire on turnbuckle.

Remove frayed wire and lug. Replace with a new lug and tower bolt.

LT06 TCI 540-2 HOBA SN: 1243 GPS: 38⁰42'35.1"N, 027⁰09'10.1"W

ASSESSMENT DISCREPANCY

Replace guy anchor.

Remove rust with a wire brush and apply corrosion preventative compound on ALL galvanized steel components on the tower.

Install new bridle, shackles, thimble and preform grips at the 80 footand 100-foot levels. Apply Denso paste to all galvanized connections after replaced.

Install new preform guy grip Install new bridle, shackles, thimble and preform grips at the 80 foot and 100-foot levels. Apply Denso paste to all galvanized connections after replaced.

Remove rust with a wire brush and apply Denso paste on ALL galvanized steel components on the tower.

Install new bridle, shackles, thimble and preform grips at the 80 foot and 100- foot levels. Apply Denso paste to all galvanized connections after replaced.

Tighten wire and cable bracket.

Install aluminum shims to support the base plate on leg.

Replace Tuf Tug system.

Remove rust with a wire brush and apply corrosion preventative compound on ALL galvanized steel components on the tower.

Install new bridle, shackles, thimble and preform grips at the 80 foot and 100-foot levels. Apply Denso paste to all galvanized connections after replaced

LT07-HT07 TCI 570-1-03 Dual Mode Spiral SN: 1074 GPS: 38⁰42'38.4"N, 027⁰09'12.1"W

ASSESSMENT DISCREPANCY

Install new antenna identification signage.

Install two new bolts, nuts and lock washers.

Remove rust with a wire brush and apply a corrosion preventative compound, then encapsulate with

RTV as per drawing.

Remove rust with a wire brush and apply a corrosion preventative compound.

LT08-HT08 TCI 570-1-03 Dual Mode Spiral SN: 1075 GPS: 38⁰42'33.1"N, 027⁰09'02.9"W

ASSESSMENT DISCREPANCY

Remove rust with a wire brush and apply corrosion preventative paint. *Note: A man lift will be required.

Trim excess wire near the point that guy wire assembly tail exits the preform guy grip. *Bolt cutters needed Remove rust with a wire brush, apply a corrosion preventative paint and encapsulate with RTV as per drawings.

Install two new bolts, two new lock washers and two new nuts.

RLP1 TCI 521-1-03 Rotatable Log Periodic SN: 1176 GPS: 38⁰42'40.0"N, 027⁰09'04.9"W

ASSESSMENT DISCREPANCY

If the Government chooses to attempt repair actions, RLP1 will need to be lowered and raised post repair. However, the antenna is free spinning and would require securing into position first. The hinge pins are severely rusted possibly not allowing the plates to open. It may not be possible to safely lower the antenna and the Government should be aware that risk of further damage to the antenna is highly likely.

Discrepancy: the verticality was found to be out of plumb, the guy tensions are out of spec and need re-tensioning.

Install new cotter pins.

Install new safety 8 wire rope clamps on ALL turnbuckles.

Install new bimetal grounds on ALL Guy wires.

*Small excavator needed Install new electrical switch box.

Remove rust with a wire brush and apply a corrosion preventative compound on ALL Guy wire shackles.

Replace the hydraulic motor and brake assembly.

*534-ASY-03A no longer supported/available by TCI Gov will provide as GFE Remove rust with a wire brush and apply a corrosion preventative compound.

Replace hinge pins.

Replace antenna boom support wire and re-tension to spec.

Replace Azimuth controller, sprocket assembly and chain.

Replace dust cover.

Replace missing hardware.

Install new Balun straps. Clean connecting posts on Balun and encapsulate posts with RTV as per TCI drawing.

Re-tension each to 400 lbs as per TCI drawing.

Replace the 90-foot section of cable and new connectors installed on the top and bottom.

RLP2 TCI 521-1-03, Rotatable Log Antenna SN: 1177 GPS: 38⁰42'39.8"N, 027⁰08'58.0"W

ASSESSMENT DISCREPANCY

If the Government chooses to attempt repair actions, RLP1 will need to be lowered and raised post repair. However, the antenna is free spinning and would require securing into position first. The hinge pins are severely rusted possibly not allowing the plates to open. It may not be possible to safely lower the antenna and the Government should be aware that risk of further damage to the antenna is highly likely.

Discrepancy: the verticality was found to be out of plumb, the guy tensions are out of spec and need re-tensioning.

Install new bimetal grounds on ALL Guy wires.

*Small excavator needed

Install new safety 8 wire rope clamps on ALL turnbuckles.

Install new cotter pins.

Replace the rods and bolts and hardware.

Remove rust with a wire brush and apply a corrosion preventative compound on ALL Guy wire shackles.

Replace the mounting hardware.

Replace hinge pins.

Replace dust cover.

Complete change out of feedline alumina insulator mounting hardware for vertical and horizontal supports.

Note: Projected hours are assuming the antenna has already lowered.

Re-tension to 400 lbs, as per TCI drawing.

Note: Projected hours are assuming antenna has already been lowered.

The pin needs to be re-inserted.

Replace the Balun straps and encapsulate connection with RTV.

Install new electrical switch box.

TX Facility

ASSESSMENT DISCREPANCY

Replace and reconnect the CCH15/LTO1 and CCH15/HTO1 coax ground kit wires 1 hole lugs with 2 hole lugs and reconnect to ground plate.

Replace and reconnect the CCH15/HTO1 Surge Arrestor ground kit wires 1 hole lug with 2 hole lug and reconnect to ground plate.

Replace the 4 each one hole lugs with 1/0, 2 hole, 3/8” hole lugs and reconnect to Perimeter Ground Plates..

Install EIA adapter and shorting adapter to unconnected coax connector. Install ground conductor at shorting adapter and connect to closest forward ground plate.

Crush end of the cut coax , drill hole in flat crushed end, insert 3/8” bolt/nut and install #2 AWG ground conductor from the bolt to the forward ground.

It is recommended that when returning to the site for troubleshooting that an engineer, a technician, and appropriate lifting equipment be available for access to concrete vaults with heavy concrete covers.

Troubleshooting may require leak testing in such a vault.

*If during troubleshooting of the air leak, a defective coax connector is determined to be the cause of the leak, these connectors are obsolete and a determination of how to proceed can be made at that time.

4.0. Factor 2 – Past Performance

4.1. General

4.1.1. Each offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in Attachment 1.1 of the ITO.

The Past Performance volume shall include a team list, which includes the prime contractor, all significant subcontractors, teaming partners, and/or joint venture partners proposed to perform the work outlined in the solicitation. The Offeror shall describe the portion of effort each team member is proposed to perform in relation to the Factor 1 Technical subfactors, Factor 3 Price, and Scope, Magnitude and Complexity. The Government Past Performance Evaluation Team (PPET) evaluates each member of the Offeror’s team for relevancy and performance, based on their proposed portion of effort. Therefore, it is important for the Offeror to provide a detailed portion of effort description, in order for the PPET to conduct an accurate assessment. Offerors shall also provide approximate percentages for portion of effort for each team member. For the Past Performance evaluation, the Government will use data provided by the Offeror in the Past Performance volume, as well as data obtained from other sources.

4.1.2. Attachment 1.4 Consent Letter. This letter shall be executed and signed by each subcontractor, teaming partner, and/or joint venture partner. The letter authorizes the release of adverse past performance information to the Offeror so the Offeror can respond to such information.

4.1.3. Attachment 1.5 Client Authorization Letter. For each identified effort for a commercial customer, the Offeror shall submit a client authorization letter (Attachment 1.5) authorizing release to the Government of requested information on the Offeror’s performance.

4.1.4. Attachment 1.6 Commitment to Perform as Proposed Letter. This letter shall be executed and signed by the Prime contractor and each Subcontractor. The letter states that, in the event a contract is awarded to the Prime Contractor, the Prime Contractor and Subcontractor (to include teaming partners, and/or joint venture partners) commit to joint contract performance as described in the proposal. A separate letter shall be completed for each subcontractor separately. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, the subcontractor references will not be evaluated or considered. In the event the signed letter is not submitted with the initial proposal, but is later submitted during the evaluation, the subcontractor references will be considered at that point.

4.2. Early Proposal Information

4.2.1. Each offeror is requested to submit the Past Performance volume fifteen (15) calendar days prior to the solicitation closing date. The Past Performance volume early proposal information is a request, and not a requirement. Failure to submit early proposal information will not result in offeror disqualification, nor will offerors be penalized.

4.2.2. As soon as practicable, offerors shall complete Section 1 of the attached Past Performance Questionnaire (Attachment 1.2) and e-mail it and the Performance Questionnaire Letter (Attachment 1.3) to all points of contacts (POCs) the Offeror has listed in the Past Performance Information Form (Attachment 1.1). The POCs will complete the questionnaires and e-mail them to both jocelyn.johnson.2@us.af.mil and juan.escobar@us.af.mil. RESPONDENTS

TO THE QUESTIONNAIRES SHALL NOT SEND THE COMPLETED INFORMATION SHEETS

BACK TO THE OFFEROR. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The PPET will conduct such follow-up with any POC as necessary.

4.3. Relevant Contracts

4.3.1. The Offeror shall provide Past Performance Information (PPI) on current or previous contracts (or efforts). The PPI shall be completed in accordance with Addendum to FAR 52.212-1, Attachment 1.1, Past Performance Information Form (identified in this document as “PPIF”). The Offeror shall submit PPIFs for contracts which include all or some performance within the past three years, as defined in Addendum to FAR 52.212-2, para 2.3.2.1. Recency Assessment. Request each offeror submit up to three (3) PPIFs for the prime contractor, and up to three (3) PPIFs for each significant subcontractor/teaming partner. Significant subcontractor is defined as a contractor who is proposed to perform over 5% of the total effort, or a contractor who is proposed to perform less than 5% of the total effort, but is determined to be performing a critical function. NOTE: The requested number of PPIFs for the prime and subcontractors are preferences and not requirements. Offerors may submit more than the preferred number if the Offeror believes the extra contracts are needed to fully describe their relevancy. Offerors who submit less than the preferred number of PPIFs are not automatically assigned a “Neutral Confidence” rating. Fewer numbers may be acceptable, if the Government determines there is sufficient information to determine a confidence rating. Request each PPIF not exceed a target of five (5) pages, although more or less may be submitted, if necessary and relevant to the APS III program.

4.3.2. PPI Relevant Contract Narrative

For each PPIF, the Offeror shall provide a narrative explaining what aspects of the contract is deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Specifically, the narrative should focus on similarities to the Factor 1 Technical subfactors, Factor 3 Price, and Scope, Magnitude, and Complexity, as defined in Addendum to FAR 52.212- 2, paragraph 2.3.2.2, and should be tailored to the proposed portion of effort. Categorize the relevant information into the specific technical subfactors and price assessment used to evaluate the proposal. The narrative may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Limited or No Confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the Offeror to be considered a higher confidence candidate.

For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is required. The Offeror is requested to limit the narrative to a maximum of five (5) pages. However, the Offeror may exceed the requested page limit, if determined necessary to fully describe relevancy.

4.3.3. Affiliate companies, sister companies, teaming arrangements, joint venture agreement, etc., will be considered, provided that sufficient documentation is included in the proposal. The Prime contractor must demonstrate that the affiliate will perform significant and critical aspects of the contract if awarded. Proposal documentation should include a copy of the signed arrangement such as documented affiliation, a copy of the teaming agreement, a copy of the joint venture agreement, etc. If the required information is not included in the proposal, the proposed affiliate companies, sister companies, joint venture companies, etc. not be evaluated or considered.

4.3.4. Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between the conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, offeror’s shall include a "roadmap" describing all such changes in the organization of the offeror’s company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), the "roadmap" should be both specifically applicable to the efforts identified, yet general enough to apply to efforts on which the Government receives information from other sources.

5.0. Factor 3 – Price

5.1. In the price volume, the Offeror shall provide the following information in addition to the Pricing Matrix (Attachment…