ATTACHMENT 01 Budget Plan Worksheets.xlsx

This is a Budget Plan Worksheet attachment for the Hawaii Tourism Authority (HTA) RFP 27-10 for the Administration of HTA's Visitor Experience Programs. The worksheet is designed to support proposals for administrative support services to manage four statewide visitor experience programs during calendar year 2027: Kukulu Ola, Community Enrichment, Signature Festivals & Events, and Sports Tournaments & Events. The budget template is structured across four primary tabs: Instructions, Staffing Plan, Budget Breakdown & Narrative, and Total Budget. Offerors are required to complete a staffing plan detailing employee titles, names, responsibilities, years with organization, hours, hourly rates, and time allocation percentages. The contract term runs from October 2026 through March 2028.

The total award amount is $5,500,000, which is divided among the four HTA visitor experience programs: Kukulu Ola ($1,700,000), Community Enrichment ($1,700,000), Signature Festivals & Events ($1,000,000), and Sports Tournaments & Events ($1,100,000). These award amounts are fixed by HTA and cannot be edited by offerors. The budget template allows flexibility for offerors to customize line items and categories in sections for Public Relations/Marketing, Administration Costs, and three additional "Other" category sections, except where specifically marked "DO NOT EDIT." Offerors must provide itemized details and narratives for all budget categories and ensure staffing plan costs are accurately linked to the Administration Costs section. The proposed total budget matches the total award amount of $5,500,000.00.