ATT9_88310322Q00001_06222021_SITE_VISIT_ALL_NHL.pdf

88310322Q00001 HST Janitorial Services HS TRUMAN Library

ATTACHMENT 9

SITE VISIT

October 13, 2021 from 10:00 AM to 12:00 PM CT

a. If the vendor has not visited the site, it is strongly urged to do so. However, visitation is neither required nor a prerequisite for quote submission, and will not be considered a factor in the evaluation. However, it is considered impracticable to determine, without inspection, the exact nature of the work and the condition of the site under which the work is to be performed.

The site visit October 13, 2021 from 10:00 AM to 12:00 PM CT will provide vendors the opportunity to inspect the government furnished property; equipment, facility, and site which services are to be performed; and the general and local conditions that may affect the costs and performance of the prospective order, to the extent that the information is reasonably obtainable.

b. In no event will failure of the vendor to inspect the Government furnished property;

equipment, facility, and site which services are to be performed; and the general and local conditions of the site relieve the vendor from assuming all responsibility for properly estimating the price, difficulties, and the conditions, including safety precautions, that may be encountered during performance, nor will failure to inspect the building and site constitute grounds for a claim after order issuance.

c. Questions will not be answered at any time during the site visit. Vendors must submit their questions in writing to Kevin Schumacher, at Kevin.schumacher@nara.gov, no later than 12:01 PM CT on October 18, 2021. Subsequent to the site visit, if required, an amendment containing an abstract of the questions and answers will be issued.

d. Vendors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the solicitation remain unchanged unless they are changed by a solicitation amendment. If the answers to site visit questions or any solicitation amendment create ambiguities, it is the responsibility of the vendor to seek clarification prior to submitting a quotation.

e. In order to access the facility, vendors should be prepared to show a Government-issued photo identification card, and if driving, proof of automobile insurance and registration.

f. COVID-19 Protocols. Vendors are limited to one (1) representative and shall wear nose and mouth coverings during the entire visit. Vendor’s representative shall bring and provide to the NARA representative for the visitor a copy of the completed assessment attached.

g. Vendors are to send email to the contracting officer at kevin.schumacher@nara.gov and the COR Kevin McMurry kevin.mcmurry@nara.gov on Thursday October 7, 2021 with name of representative and to confirm that site visit has not been cancelled due to COVID.

Attachment - Health Screening Self-Assessment mailto:kevin.schumacher@nara.gov mailto:kevin.mcmurry@nara.gov

Health Screening Self-Assessment

1. Check your temperature. All NARA employees and contractors are required to measure their temperature on days they are scheduled to report to a NARA facility. Please measure your temperature at home, before reporting for duty.

2. Complete the health screening inventory. After checking your temperature and before reporting to the workplace, answer each of the “yes” or “no” questions provided in the Health Screening Inventory below.

Health Screening Inventory

Please answer the following questions to the best of your ability:

1. Are you currently experiencing any symptoms of COVID-19? Do not include symptoms that are explained by something other than respiratory illness (e.g. allergies, asthma, an illness that has been diagnosed as something other than COVID-19, routine aches, pain, or headaches that you normally experience). The following is a list of COVID-19 symptoms recognized by the CDC as of the date of this fact sheet. Check https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

Symptoms Yes No Elevated temperature, fever, or chills Cough Shortness of breath or difficulty breathing Fatigue Muscle or body aches Headache Newly loss of taste or smell Sore throat Congestion or runny nose Nausea or vomiting Diarrhea

2. In the last 14 days, have you have you been diagnosed with COVID-19 (with or without symptoms), or has a health care provider advised you to stay at home or otherwise self-quarantine? [ ] Yes [ ] No

3. In the last 14 days, have you been in close physical contact (within 6 feet for longer than 15 minutes) with a person who has been diagnosed with COVID-19? [ ] Yes [ ] No https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

If you respond “yes” to any question on the health screening inventory:

1. Do not come to work. Contact your supervisor and tell them that you answered “yes” to at least one question. Your supervisor will contact the Contracting Officer and the Contracting Officer’s Representative (COR).

2. If you’ve been in the facility in the past two weeks, be prepared to provide your COR with information necessary for them to conduct contact tracing. Your COR will ask you:

a. Were you in the facility in the last two days before you first felt ill or were diagnosed, or in the 14 days after you came in close contact with someone diagnosed with

COVID-19?

b. Where did you spend the majority of your time in the facility?

c. Was there anyone else in the facility who you were within 6 feet of for longer than 15 minutes?

3. You will be asked to stay home for the duration of your symptoms, and no less than 14 calendar days.

4. Seek medical attention.

If you respond “no” to all questions on the health screening inventory, you should report to work as scheduled.

September 9, 2021

Message from the Chief Acquisition Officer to NARA Contractors on Updated

COVID-19 Health and Safety Protocols (Vaccination Attestation and COVID-19 Testing)

As the Chief Acquisition Officer, I am reaching out to all contractors who have employees working in NARA facilities. I want to make sure you are aware of NARA’s updated policies written to protect the health and safety of staff and contractors in the NARA workplace and to prepare for future reopening of NARA facilities.

Consistent with recent guidance from President Biden’s Administration, in coordination with the

Centers for Disease Control and Prevention (CDC) and the Safer Federal Workforce Task Force, the National Archives and Records Administration (NARA) is implementing new policies and protocols for the federal workplace with respect to mask wearing, social distancing, vaccination attestation, and COVID-19 testing for screening purposes only. As such, NARA must ascertain the vaccination status of every individual who enters a NARA facility.

Once the new protocols become effective, individuals may not be allowed entry into NARA facilities unless they are in compliance with these protocols. This communication outlines vaccine attestation and COVID-19 testing requirements for onsite contractors. As described in more detail below, all NARA on-site contractors will be asked to attest to their vaccination status.

Vaccination Attestation

Beginning September 20, 2021, contractors entering a NARA facility will be required to attest to their vaccination status and individuals who are not fully vaccinated or decline to disclose their vaccination status must provide a negative COVID-19 test result prior to entering a NARA facility. NARA has been directed to provide onsite contractors with the U.S. Office of

Management and Budget's (OMB) Certification of Vaccination form (attached), which must be completed as a requirement to enter the NARA worksite. NARA will not collect and maintain

Certification of Vaccination forms completed by contractor personnel. Instead, contractor personnel should keep a copy of the completed form with them while at the worksite and should be prepared to show the completed form to the security officers when entering the facility and at the request of the Contracting Officer’s Representative (COR) or federal designee. Security officers will only verify that the contractor has completed a Certification of Vaccination form and has the required paperwork for entry into the facility.

If your employee fails to present a signed Certification of Vaccination form and, if required, show proof of a negative COVID-19 test result, they will be denied entry to the NARA worksite.

Once completed, the Certification of Vaccination form will serve as your employees’ vaccination passport as it allows them to certify whether they (1) are fully vaccinated, (2) are not yet fully vaccination, (3) have not been vaccinated, or (4) decline to respond. Individuals who are fully vaccinated must comply with applicable agency guidance when they are in any NARA facility, including a requirement to wear a mask in areas of high or substantial COVID-19 transmission.

Any individual who provides false information on the certification form may be subject to adverse action, including removal from the contract.

COVID-19 Testing

Those individuals who are not fully vaccinated or decline to respond, will be required to comply with the CDC and NARA guidance for unvaccinated individuals. This will include mandatory mask wearing, physical distancing, submitting to COVID-19 testing and demonstrating negative test results prior to entering a NARA facility. NARA requires that individuals who require

COVID-19 testing provide a test result from a valid, FDA-approved viral test (no antibody tests), from a laboratory, clinic, or similar health care facility (no at-home tests), that is no more than three days old. Three days old means that the specimen collection date was no more than three whole days (which may be greater than 72 hours) before the date of entry to the NARA facility.

Contractors will be required to update their Certification of Vaccination form when there is a change to their vaccination status. Contractors who are not fully vaccinated or who do not report their vaccination status will be barred from NARA facilities if they do not provide a negative

COVID-19 test result from a valid, FDA approved test or if they fail to follow NARA procedures for face coverings and physical distancing .NARA will not provide testing or reimburse contractor employees for COVID-19 tests, nor will NARA provide duty time to contractor employees for COVID-19 tests.

The Centers for Disease Control and Prevention (CDC) COVID-19 website remains the authoritative source for facts about how to protect yourself and your family from COVID-19, and how to recognize symptoms of the virus. The site is frequently updated with virus guidance and provides updated travel advisories. It is wise to review the CDC website regularly for updated guidance at https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.

We appreciate your dedication to the NARA mission. As we confront COVID-19 together, keeping these health and safety protocols in mind can help make all of us safer. If you have any questions, please contact your Contracting Officer or Contract Specialist.

Thank you for your cooperation and continued support.

La Verne A. Fields

Chief Acquisition Officer

Enclosures: Certification of Vaccination Form

OMB Control No. 3206-0277 Exp. Feb. 5, 2022

Certification of Vaccination The purpose of this form is to take steps to prevent the spread of COVID-19, to protect the health and safety of all Federal employees, onsite contractors, visitors to Federal buildings or Federally controlled indoor workspaces, and other individuals interacting with the Federal workforce. If you fail to submit this signed attestation or any required negative COVID-19 test, you may be denied entry to a Federal facility.

My Vaccination Status By checking the box below, I declare that the following statement is true:

I am fully vaccinated.1

1 The Centers for Disease Control and Prevention considers an individual fully vaccinated if they are:

• 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or

• 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine

If you don’t meet these requirements, regardless of your age, you are not fully vaccinated.

I am not yet fully vaccinated.2

2 Either I have received my first dose of Moderna or Pfizer, and my second appointment is scheduled, or I received my final dose less than two weeks ago.

I have not been vaccinated.3

3 If you are not vaccinated due to medical or religious reasons, please check either “I have not been vaccinated” or “I decline to respond.”

I decline to respond.

I understand that if I decline to respond or am not fully vaccinated, I must comply with the following safety protocols while in a Federal facility:

• Wear a mask regardless of the level of community transmission;

• Physically distance; and

• Provide proof of having received a negative COVID-19 test from within the previous 3 days if I am a visitor or I am an onsite contractor who is not enrolled in an agency’s testing program.

I sign this document under penalty of perjury that the above is true and correct, and that I am the person named below. I understand that a knowing and willful false statement on this form can be punished by fine or imprisonment or both (18 U.S.C. 1001). Checking “I decline to respond” does not constitute a false statement. I understand that if I am a Federal employee or contractor making a false statement on this form could result in additional administrative action, Exp. Feb. 5, 2022 including an adverse personnel action up to and including removal from my position or removal from a contract.

Your printed name here:

Your signature here:

Date:

Directions and notice to Federal employees Consistent with guidance from the Centers for Disease Control and Prevention (CDC) and the Safer Federal Workforce Task Force, has established specific safety protocols for fully vaccinated people and not fully vaccinated people, respectively. You may be asked to submit this completed form to your employing agency.

In areas of low or moderate transmission, as defined by CDC, fully vaccinated people generally can safely participate in most activities, indoor or outdoor, without needing to wear a mask or maintain physical distance, and do not need to undertake regular testing—please note that consistent with CDC guidance, agencies may have different protocols for fully vaccinated people in specific work settings, such as healthcare settings. In areas of high or substantial transmission, everyone, including fully vaccinated people, must wear a mask consistent with Federal requirements.

Employees who disclose that they are fully vaccinated will comply with agency guidance for fully vaccinated individuals. Employees who are unvaccinated, are not fully vaccinated, or who choose not to provide vaccine information are required to comply with CDC and agency guidance for not fully vaccinated individuals, including wearing masks regardless of the transmission rate in a given area, physical distancing, regular testing, and adhering to applicable travel restrictions.

These requirements are to prevent the spread of COVID-19 to protect the health and safety of our workforce. Making a false statement on this form could result in an adverse personnel action against you, up to and including removal from your position.

Pursuant to 5 U.S.C. § 552a(e)(3), this Privacy Act Statement informs you of why you are being asked to provide this information.

Authority: We are authorized to collect the information requested on this form pursuant to Executive Order 13991, Protecting the Federal Workforce and Requiring Mask-Wearing (Jan. 20, 2021), Executive Order 12196, Occupational Safety and Health Program for Federal Employees (Feb. 26, 1980), and 5 U.S.C. chapters 11 and 79.

Purpose: This information is being collected and maintained to promote the safety of Federal buildings and the Federal workforce consistent with the above-referenced authorities, the COVID-19 Workplace Safety: Agency Model Safety Principles established by the Safer Federal Workforce Task Force, and guidance from the Centers for Disease Control and Prevention and the Occupational Safety and Health Administration.

Routine Uses: While the information requested on this form is intended to be used primarily for internal purposes, in certain circumstances it may be necessary to disclose this information externally, for example to disclose information to: a Federal, State, or local agency to the extent necessary to comply with laws governing reporting of communicable disease or other laws concerning health and safety in the work environment; to adjudicative bodies (e.g., the Merit System Protection Board), arbitrators, and hearing examiners to the extent necessary to carry out their authorized duties regarding Federal employment; to contractors, grantees, or volunteers as necessary to perform their duties for the Federal government; to other agencies, courts, and persons as necessary and relevant in the course of litigation, and as necessary and in accordance with requirements for law enforcement; or to a person authorized to act on your behalf. A complete list of the routine uses can be found in the system of records notice associated with this collection of information, OPM/GOVT-10, Employee Medical File System of Records, 75 Fed. Reg. 35099 (June 21, 2010), amended 80 Fed. Reg. 74815 (Nov. 30, 2015).

Consequence of Failure to Provide Information: Providing this information is voluntary.

However, if you fail to provide this information, you will be treated as not fully vaccinated for purposes of implementing safety measures, including with respect to mask wearing, physical distancing, testing, travel, and quarantine.

Please contact with questions. Please return this form to .

Directions and notice to Federal contractors In areas of low or moderate transmission, as defined by CDC, fully vaccinated people generally can safely participate in most activities, indoor or outdoor, without needing to wear a mask or maintain physical distance, and do not need to undertake regular testing—please note that consistent with CDC guidance, agencies may have different protocols for fully vaccinated people in specific work settings, such as healthcare settings. In areas of high or substantial transmission, everyone, including fully vaccinated people, must wear a mask consistent with Federal requirements.

You may be asked to show this form and/or information from a health screening upon entry to a Federal building or Federally controlled indoor worksites, and/or to a Federal employee who is supervising or managing your work on Federal premises. Please maintain this form during your time on Federal premises.

Please contact with questions.

https://www.federalregister.gov/documents/2010/06/21/2010-14838/privacy-act-of-1974-update-and-amend-system-of-records https://www.federalregister.gov/documents/2015/11/30/2015-30309/privacy-act-of-1974-routine-use-implementation-system-of-records

Directions and notice to visitors In areas of low or moderate transmission, as defined by CDC, fully vaccinated people generally can safely participate in most activities, indoor or outdoor, without needing to wear a mask or maintain physical distance, and do not need to undertake regular testing—please note that consistent with CDC guidance, agencies may have different protocols for fully vaccinated people in specific work settings, such as healthcare settings. In areas of high or substantial transmission, everyone, including fully vaccinated people, must wear a mask consistent with Federal requirements.

You may be asked to show this form and/or information from a health screening upon entry to a Federal building or Federally controlled indoor worksites. Please maintain this form during your visit. You may be asked to show this form as part of your in-person participation in a Federally hosted meeting, event, or conference. If you are entering to obtain a public service or benefit and are not fully vaccinated, you must comply with all relevant CDC guidance, including mask wearing and physical distancing requirements, however this form and the requirement to show a negative COVID-19 test do not apply to you.

Public burden information Public burden reporting for this collection of information is estimated to average 2 minutes per response, including time for reviewing instructions and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to PRA@opm.gov. The OMB clearance number 3206-0277, is currently valid.

may not collect this information, and you are not required to respond, unless this number is displayed.

mailto:PRA@opm.gov