AMEND0001_P2-13QA_88310322Q00001_JANITOR_10222021.doc

Questions and Answers for 88310322Q00001 AMENDMENT 0001

1. Question: Will solicitation number 88310322Q00001 be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement?

Answer: This a follow-on to an existing contract. The incumbent vendor is C.H.S. Inc, 8407 Bradley Court, Belton, MO 64012-2228 RFQ Change: None

2. Question: What is the current contract number for janitorial services being performed under the ongoing contract?

Answer: NAMA-17-M-0030

RFQ Change: None

3. Questions:

A. What is the current annual (monthly) contract value for janitorial services?

B. Are the janitorial duties for the new solicitation the same, decreased or increased from the prior contract?

Answer:

A. Total contract value for the Base and four (4) Option years totals $2,216,809.00. We are unable to provide a price breakdown by year/month as that is proprietary.

B. The current contract is very similar in scope (work required and size) to the current contract. It is not feasible to enumerate all the changes from one contract to another. However, significant changes from the last to this solicitation include added COVID procedures and COVID cleaning and a major facility renovation. Total Square Footage of the facility was increased by 3500 s.f. since the last contract and is reflected in the new RFQ.

RFQ Change: None

4. Question: We respectfully request a complete floor diagram.

Answer: See separate attachment (un-numbered page) to this Amendment.

RFQ Change: None

5. Question: There seems to be a discrepancy in submission dates for data requirement items. What are the proper submission dates for data requirement items?

Answer:

The following DRIs have incorrect dates:

· Attachment 2, DRI 4, p54, Block H, first line “Block E (cont.): Draft Quality Control Plan: Due with quotation, Volume I, on July 18, 2011”

· Attachment 2, DRI 5, p56, Block H, first line “Block E (cont.): Draft Annual Work Plan: Due with quotation, Volume I, on July 18, 2022”

RFQ Change: Correct the following DRIs by lining out the dates indicated below:

· Attachment 2, DRI 4, p54, Block H, first line “Block E (cont.): Draft Quality Control Plan: Due with quotation, Volume I, on July 18, 2011”

· Attachment 2, DRI 5, p56, Block H, first line “Block E (cont.): Draft Annual Work Plan: Due with quotation, Volume I, on July 18, 2022”

6. Question:

A. What is the window count at the facility?

B. What is the frequency of the window cleaning?

Answer:

A. The window count is:140 Windows/Skylights/Window Walls plus 27 Glass Doors.

B. The frequency of the window cleaning is addressed in Attachment 2, para 4.2.5 and subparagraphs.

RFQ Change: None

7. Question: How many floors does the facility have?

Answer: Two – the Basement level and the Main Level RFQ Change: None

8. Question:

A. What size are the onsite dumpsters?

B. How many onsite dumpsters?

C. What is the frequency of waste pickup?

Answer:

A. Four Yards each. See Attachment 2, para 6.3.

B. Two dumpsters – one for general waste, one for recycling.

C. The frequency of waste pickup is specified in Attachment 2, para 6.3.

RFQ Change: None

9. Question: How much Ice Melt is used annually?

Answer: This can vary significantly yearly depending on weather and is current contractor propriety information.

RFQ Change: None

10. Question:

A. Is the government looking for a monthly pest service?

B. Historically, how often is pest control service provided?

Answer:

A. See Attachment 2, Para 8.0 (and subparagraphs) B. This is current contractor propriety information.

RFQ Change: None

11. Question:

A. What is required to be submitted with the draft quality control plan?

B. Does the full monthly quality control inspection report need to be submitted with the proposal?

C. Is there a Standard form to fill out and submit?

Answer:

A. See Attachment 2, DRI 4 and Para 11.0 and subparagraphs.

B. See Attachment 2, DRI 4 and Para 11.0 and subparagraphs.

C. See Attachment 2, DRI 4 and Para 11.0 and subparagraphs.

RFQ Change: None

12. Question: What are the floor mat sizes and quantity?

Answer: The floor mat sizes and quantity are as follows: 30 mats 3’x5’ RFQ Change: None

13. Question:

A. What is the square footage of cleaning areas requiring escorts?

B. What is the square footage of Archive Stack area?

C. What is the square footage of Collections area?

D. How often is Archive area cleaned?

E. How often is collections area cleaned?

Answer:

A. Square footage of cleaning areas requiring escorts is:12,502 s.f.

B. Square footage of Archive Stack area is: 7,161 s.f.

C. Square footage of Collections area is: 5,341 s.f.

D. The Archive area is cleaned: (frequency): weekly E. The collections area is cleaned: (frequency): weekly RFQ Change: None

14. Question: Should PPQ references match the listed past performance references in the technical?

Answer: Not required.

RFQ Change: None

15. Question:

A. What is the approximate size of contractor office space?

B. What is the approximate size of contractor storage space?

Answer:

A. The approximate size of contractor office space is: 238 s.f.

B. The approximate size of contractor storage space is: 227 s.f.

RFQ Change: None

16. Question:

Attachment 1 Page 2 #2.c states: Total Base Year Purchase order Price. The Total Base Year Purchase order Price is the sum of the fixed-price for Security Guard Services and the NTE amount for Additional Services. Are we providing security guard services?

Answer: No guard services are provided.

RFQ Change:

Correct paragraph as follows:

Attachment 1, Page 2, Para 2. (c) Delete: Security Guard

Insert: Janitorial

Attachment 1, Page 2, Para 2. (c) “Total Base Year Purchase order Price. The Total Base Year Purchase order Price is the sum of the fixed-price for Janitorial Security Guard Services and the NTE amount for Additional Services.”

17. Question:

A. What is the frequency of professional outside window washing?

B. What is the historical frequency of outside window washing?

Answer:

A. The frequency of the window cleaning is addressed in Attachment 2, para 4.2.5 and subparagraphs.

B. This is current contractor propriety information.

RFQ Change: None

18. Question:

A. What is the total area/square footage of upholstery requiring cleaning?

B. What is the frequency of curtain cleaning?

C. What is the scope of work for professional upholstery service?

Answer:

A. The total area/square footage of upholstery requiring cleaning is: four drapes totaling 200 s.f.

B. See Attachment 2, Para 4.2.12.7 C. See Attachment 2, Para 4.2.12.7

RFQ Change: None

19. Question: What is the scope of work for professional wood surface treatment?

Answer: Areas equals 2,000 s.f. See Attachment 2, Para 3.8 Restoration of wood surfaces (wood finishes for all wood trim, doors/walls/floors)

RFQ Change: None

20. Question: Please clarify the PWS 5.1 Utility Service section. Can these services be performed by the regularly staffed manpower?

Answer: Yes, but that is a contractor decision.

RFQ Change: None

21. Question: In Section 4.2.12.11, are the seats in the auditorium requiring shampooing annually removable?

Answer: Yes – 240 seats with removable covers.

RFQ Change: None

22. Question: Section 7.1 Snow/Ice Treatments and Removal includes the application of ice melt to sidewalks and steps to maintain entrances safe, can you clarify if the parking lots are included in the snow removal?

Answer: The parking lots are not included in the snow removal under this contract.

RFQ Change: None

23. Question:

A. Please provide the current number of employees at the museum.

B. Was there a decrease in the number of employees due to the pandemic?

C. How many employees does the current company have cleaning that building?

Answer:

A. The current number of employees at the museum is (total NARA and all contractors) equals 75.

B. The employee count (total NARA and contractors) is unchanged.

C. Number of employees the current company has cleaning that building is current contractor propriety information.

RFQ Change: None

24. Question:

A. What is the average number of tours booked on a daily basis?

B. What is the average number of events booked on a weekly basis?

Answer:

A. The average number of tours booked on a daily basis is: One per day.

B. The average number of events booked on a weekly basis is: Two per week.

RFQ Change: None

25. Question:

A. Who currently does the pest control? Is it the incumbent or a sub-contractor?

B. If it is a sub-contractor, who are they?

C. What company does the current incumbent use for pest control services?

Answer:

A. Who currently does the pest control is current contractor propriety information.

B. See Answer A.

C. See Answer A.

RFQ Change: None

26. Question: Who currently provides the trash removal services?

Answer: This is current contractor propriety information.

RFQ Change: None

27. Question: What is the list for the usage of the supplies, per attachment 2- COVID-19 Product List?

Answer: This is current contractor propriety information.

RFQ Change: None

28. Question: The new contract will be in the timeframe of Executive Order 14026. This executive order will: Increase the hourly minimum wage for federal contractors to $15. Starting January 30, 2022 all agencies will need to incorporate a $15 minimum wage in new contract solicitations, and by March 30, 2022, all agencies will need to implement the minimum wage into new contracts. I did not see anything on how this new contract addresses this important issue. The pricing will have to be in compliance as this contract begins March of 2022.

Answer: The current DOL Wage determination is incorporated into the solicitation. As this contract will be subject to the SCA the Wage Determination will be updated as required during the solicitation and award phase. Prospective contractors will be advised by amendment to the solicitation.

RFQ Change: None

29. Question: None

Answer: None

RFQ Change:

Make change to ATTACHMENT 5, FAR CLAUSES, page 14 insert clause as follows:

10. FAR 52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors.

ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

(a) Definition. As used in this clause -

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

(End of clause)

30. Question: None

Answer: None

RFQ Change:

Make change to ATTACHMENT 5, FAR CLAUSES, page 14 insert clause as follows:

11. FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sept 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless-

(1) The product cannot be acquired-

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov.

(c) In the performance of this contract, the Contractor shall-

(1) Report to http://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(2) Submit this report no later than-

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

(End of clause)

31. Question: None

Answer: None

RFQ Change:

Make change to ATTACHMENT 2 PERFORMANCE WORK STATEMENT, ENCLOSURE 6, page 94 insert ENCLOSURE 6 wording as follows:

ENCLOSURE 6

Biobased Products Under Service and Construction Contracts

The Contractor must comply with Sections 9002 of the Farm Security and Rural Investment Act of 2002; the Food Conservation and Energy Act of 2008; and the Agricultural Act of 2014; and the Federal Acquisition Regulation to provide biobased products. The Contractor shall also comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts. The Contractor shall also comply with the provision at FAR 52.223-1, Biobased Product Certification. The Contractor shall utilize products and material made from biobased materials (e.g., biobased composite panels, biobased greases, biobased penetrating lubricants, biobased 2-cycle engine oil, and biobased wood and concrete sealers). All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this operations and maintenance contract for which biobased products are available and the designated biobased content. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Adhesive and Mastic Removers – 58 percent Asphalt and Tar Removers - 80 percent Asphalt Restorers – 68 percent

Carpet – 7 percent

Carpet and Upholstery Cleaners – 54 percent and Spot Removers – 7 percent Composite Panels – Acoustical – 37 percent; Interior Panels – 55 percent; Plastic Lumber – 23 percent; Structural Interior Panels – 89 percent; and Structural Wall Panels – 94 percent

Concrete and Asphalt Cleaners – 70 percent

Concrete and Asphalt Release Fluids – 87 percent

Deicers – 93 percent

Diesel Fuel Additives – 90 percent

Dust Suppressants – 85 percent

Engine Oil 2- Cycle -34 percent

Engine Crankcase Oils - 25 percent

Fertilizers – 71 percent

Floor Coverings (Non Carpet) – 91 percent

Floor Strippers – 78 percent

Forming Lubricants – 68 percent

Furniture Cleaners and Protectors – 77 percent

Gear Lubricants – 58 per cent

General Purpose Cleaners - 54 percent

Glass Cleaners – 49 percent

Graffiti and Grease Removers – 34 percent

Greases – General – 49 percent; Multipurpose – 72 percent and Truck – 71 percent

Hand Soaps and Cleaners – 64 percent

Heat Transfer Fluids – 89 percent

Hydraulic Fluids – Mobile Equipment – 44 percent and Stationary Equipment -44 percent

Industrial Cleaners – 41 percent

Insulating Foam – 7 percent

Leather, Vinyl, and Rubber Care Products – 55 percent

Metal Cleaners and Corrosion Removers – Corrosion Removers – 71 percent and Other Metal Cleaners – 56 percent

Metalworking Fluids – General Purpose – 7 percent; High Performance – 40 percent; and Straight Oils – 66 percent

Microbial Cleaning Products - Drain Maintenance Products – 45 percent; General Cleaners – 50 percent; and Wastewater Maintenance Products – 44 percent

Mulch – 95 percent

Multipurpose Cleaners – 56 percent

Multipurpose Lubricants – 88 percent

Paint- Interior Paints and Coatings – 20 percent

Paint Removers – 41 percent

Penetrating Lubricants – 68 percent

Pneumatic Equipment Lubricants – 67 percent

Roof Coatings – 20 percent

Sorbents – 89 percent

Wastewater Systems Coatings – 47 percent

Water Tank Coatings – 59 percent

Wood and Concrete Sealers – Membrane Concrete Sealers- 11 percent and Penetrating Liquids – 79 percent

Biobased products that are designated for preferential procurement under USDA’s BioPreferred Program must meet the required minimum biobased content as stated in USDA’s Final Rules available at www.biopreferred.gov. The Contractor shall provide data for their biobased products such as biobased content. In addition to the biobased products designated by the USDA BioPreferred Program, the Contractor is encouraged to use other commercially available biobased products such as biobased products certified with a label.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract.

Within thirty (30) days of contract award, the Contractor shall provide a complete list of USDA designated biobased products that it intends to use or supply during performance of this operations and maintenance contract, including products used or supplied by subcontractors. For each product, the Contractor shall identify the product and brand/manufacturer. For each designated product, the Contractor shall also identify the biobased content. The Contractor shall provide detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance. The list shall be approved by the COR in writing. The Contractor shall not commence work until this list is approved by the COR in writing. The list must be reviewed and updated annually, and as required by the COR.

Reporting is required by Sections 9002 of the Food Conservation and Energy Act of 2008 and the Agricultural Act of 2014. The Contractor shall provide quantities, product types and dollar value of any USDA-designated biobased product purchased by the Contractor. This important data shall be submitted to the COR for the current quarter and current contract year. A brief explanation shall include the methodology used to calculate the dollar value of USDA-designated products used or supplied.

The Contractor should also note that USDA-designated biobased products are available for purchase through the AbilityOne Program (formerly known as the Javits- Wagner-O’Day

(JWOD) Program). Under this program, members of organizations including the National Industries for the Blind (NIB) and the National Institute for the Severely Disabled

(SourceAmerica) offer products and services that are mandatory by Federal agencies. A search of the AbilityOne Program’s online catalog (www.ability.gov) indicated biobased products that fall within the operations and maintenance area. These include but are not limited to: cleaners

(glass, hand, and multipurpose), graffiti removers, and sorbents.

RFQ Change:

Make change to ATTACHMENT 6 QUOTATION SUBMISSION INSTRUCTIONS, Paragraph 3. Price Quotation (Volume 3), page 4 insert wording as follows:

Insert paragraph: “3.e. The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract.”

RFQ Change:

Make change to ATTACHMENT 5, FAR CLAUSES, page 14 insert clause as follows:

12. FAR 52.223-1, Biobased Product Certification (May 2012)

As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 ( 7 U.S.C. 8102(c)(3)), the offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than biobased products that are not purchased by the offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

(End of provision)

32. Question: The PWS 4.2.11.4 states: "The Contractor must provide floor mats at all office and museum entrances for the Truman Presidential Library & Museum." Are we to be purchasing said 'Floor Mats'? If so, what are the specifications?

Answer: PWS 4.2.11.4 states the requirement. How the contractor meets the requirement is not specified. See question 12 above.

RFQ Change: None

33. Question: PWS 11.1 states: "The Contractor must sub-contract out monthly QC inspections to an independent third party not associated with the contractor." Is this to be invoiced out to you or also included in our bid?

Answer: This is a fixed price inclusive contract.

RFQ Change: None

34. Question: PWS13.2 states: "Contractor shall provide all...paper towels, table napkins, dish detergent for all kitchens, all toilet supplies." Are we expected to provide all consumables (paper towels, toilet paper, etc) and if so, do these items bill separately?

Answer: This is a fixed price inclusive contract.

RFQ Change: None

35. Question: 6.0 states: "Contractor shall order and pay for additional emptying of dumpsters as may be required." However, during the site visit Mr. McMurry stated that the Dumpster/Trash removal had been hired out to another company. Which of these statements is correct?

Answer: PWS 6.0 states the requirement. How the contractor meets the requirement is not specified. NARA does not provide for trash removal. That is the contractor responsibility Normally trash removal is via a subcontractor which is what Mr. McMurry was referring to in the site visit. This is a fixed price inclusive contract.

RFQ Change: None