Att H - Reference Check Form.docx
DOCX document 36 KB Posted
- Solicitation number
- RFP 27-88106
- Issued by
- Marion County, Indiana
About this file
This is a Reference Check Form created by the State of Indiana Department of Administration for use in evaluating vendors responding to a competitive Request for Proposal (RFP XX-XXXXX). The form serves as a standardized assessment tool to gather feedback from previous clients or partners who have worked with prospective vendors. Completed reference check forms must be submitted to idoareferences@idoa.in.gov by the specified due date (MONTH XX, 20XX @ TIME Eastern Time), with the email subject line clearly identifying the RFP number and vendor company name. The form requests detailed reference contact information including the reference company name, contact person, title, telephone number, email address, mailing address, website, and industry classification.
The form contains thirteen questions designed to comprehensively evaluate vendor performance across multiple dimensions. These questions assess the duration of the working relationship, stakeholder communication requirements, financial audit history, corrective action requests, and quality ratings across service delivery, business knowledge, staff quality, stakeholder engagement, resource allocation, cost and schedule management, and overall vendor performance. References are asked to rate vendor performance using a four-point scale (poor, satisfactory, above average, or superior) with supporting explanations for each rating. The form also provides space for references to decline participation and to offer additional comments or topics that the State of Indiana should consider during its evaluation process. This reference check mechanism allows the state to conduct due diligence on vendor capabilities and past performance before awarding contract opportunities.
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Other files
| File | Type | Posted |
|---|---|---|
| Att G- Q&A State's Responses.xlsx | XLSX spreadsheet | |
| Att I - Pre-Proposal Network Form_InclusiveStrategies.docx | DOCX document | |
| Att I - Pre-Proposal Network Form_VeteranStrategies2.docx | DOCX document | |
| Att K - SOW Laundry Services (88106).docx | DOCX document | |
| Att B1 - IOT-IaaS.docx | DOCX document | |
| Att B - Sample Contract.docx | DOCX document | |
| Att D- Cost Proposal Linens.xlsx | XLSX spreadsheet | |
| RFP Main Doc 88106.pdf | ||
| Att A - IVOSB Commitment Form.docx | DOCX document | |
| Att I - Pre-Proposal Network Form.docx | DOCX document | |
| Att L- AI Technical Questions.docx | DOCX document | |
| Att B2 - IOT-PaaS.docx | DOCX document | |
| Att J - Attestation Form.docx | DOCX document | |
| Att G - Q&A Template.xlsx | XLSX spreadsheet | |
| Att F - Technical Proposal Laundry.docx | DOCX document | |
| Att E - Business Proposal.docx | DOCX document | |
| Att B3 - IOT-SaaS.docx | DOCX document | |
| Att M- Infrastructure Overview.docx | DOCX document |
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Text version
Request for Proposal/Partnership XX-XXXXX Reference Check Form Attachment H
Reference Check Form Due Date: MONTH XX, 20XX @ TIME Eastern Time
Instructions
You have been asked by the vendor listed below to provide a reference as they are responding to the current solicitation with the state of Indiana. This is a standard form created by the State of Indiana and your input is very much appreciated. During this competitive process, a representative from the State of Indiana may contact you directly for more detail. If you have any questions, please direct your inquiries to the State of Indiana representative listed on the bottom right of this form.
Please provide the information requested below and submit this reference check form to:
idoareferences@idoa.in.gov.
The subject line of the email submissions must clearly state the following:
RFP XX-XXXXX Reference – [INSERT COMPANY NAME]
Vendor Name
Reference Contact Information Reference Company Name
Contact Name
Contact Title
Contact Telephone Number
Contact Email
Company Mailing Address
Company City, State, Zip
Company Website Address
Industry of Company
State of Indiana Contact:
NAME, TITLE
Indiana Department of Administration Questions
Please provide a response to each of the questions listed below regarding the vendor listed above.
1. If you decline to provide a reference, please indicate that below and provide any comments you would be willing to share regarding the reason.
2. How long did you/have you and/or members of your team worked with the vendor? Please provide specific dates of service.
3. With what type of internal and external stakeholders did the vendor have to communicate with?
4. Has the vendor been cited for any financial audit issues? If you are able, please briefly describe the issue and any corrective actions that were required. Did the vendor ultimately address the issue(s) in a satisfactory manner?
5. Has the vendor been subject to any requests for corrective action to cure performance issues? If you are able, please briefly describe the issue and any corrective actions that were required. Did the vendor ultimately address the issue(s) in a satisfactory manner?
6. Would you rate your experience with the quality of services/work provided by the vendor as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
7. Would you rate the vendor’s knowledge of your business as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
8. Would you rate the overall quality of the vendor’s staff as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
9. Would you describe the quality of the vendor’s engagement and communication with stakeholders (internal and external) throughout the project as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
10. Would you rate the vendor’s ability to provide the appropriate staff and resources as needed for the project as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
11. Would you rate the vendor’s performance regarding cost and/or schedule overruns on the project as poor, satisfactory, above average, or superior? Please provide an explanation supporting the rating you have selected.
12. Are there any additional topics you believe Indiana should consider during its reference evaluation, or any further comments you would like to share?
13. Would your overall rating of the vendor be poor, satisfactory, above average, or superior?
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