Att D - Cost Proposalv.2.xlsx
XLSX spreadsheet 28 KB Posted
- Solicitation number
- RFP 26-87488
- Issued by
- Tippecanoe County, Indiana
About this file
This is a Cost Proposal Attachment for RFP 26-87488: Electronic Health Records, a state solicitation for an electronic health records system. The cost proposal worksheet requires respondents to provide five-year pricing projections with an optional sixth year for renewal. Bidders must complete yellow-shaded cells across three primary cost categories: Software Licensing & Subscriptions, Implementation and Set Up Fees, and Maintenance & Operations (M&O). The Software Licensing & Subscriptions section includes line items for user metrics, cloud-based SAAS hosting, role-based pricing, tiered scales, pharmacy interfaces, lab and radiology links, family/resident access portals, and developer rates. The Implementation and Set Up Fees section covers workflow development, project management, data migration, training and delivery, training turnover buffers, and materials. The M&O section addresses standard hours support, 24/7/365 support, regulatory updates, and data offboarding fees.
Respondents must provide yearly costs for each line item across the contract term, with the spreadsheet automatically calculating totals for each cost category, yearly totals, cumulative yearly totals, and the overall bid amount. Bidders are required to complete a Project Implementation Approach/Strategy section describing whether implementation will be phased or big-bang, with supporting context for the costing numbers provided. The Cost Proposal Narrative and Cost Assumptions sections require respondents to address factors affecting recurring cost stability and changes over time, with additional instructions referenced in Section 2.5 of the main RFP document. All pricing must be clearly documented with comments explaining user metrics, pricing models, support structures, and other assumptions underlying the cost projections.
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Other files
| File | Type | Posted |
|---|---|---|
| Vendor Networking Opportunities List.xlsx | XLSX spreadsheet | |
| Att G - Q&A Template.xlsx | XLSX spreadsheet | |
| RFP 26-87488 IVH EHR Main Document.docx | DOCX document | |
| Att L - AI - Technical Proposal Questions.docx | DOCX document | |
| Att A - IVOSB.docx | DOCX document | |
| Att F- Technical Proposalv2.docx | DOCX document | |
| Att N - Resource Usage Matrix.xlsx | XLSX spreadsheet | |
| Att H - Reference Check Form.docx | DOCX document | |
| Att B - Sample Contract.docx | DOCX document | |
| Att B3 - IOT-SaaS.docx | DOCX document | |
| Att B1 - IOT-IaaS.docx | DOCX document | |
| Att B2 - IOT-PaaS.docx | DOCX document | |
| Att J - Attestation Form.docx | DOCX document | |
| Att E - Business Proposal.docx | DOCX document | |
| Att C - Indiana Economic Impact Form.xlsx | XLSX spreadsheet | |
| Att I - Pre-proposal Network Form.docx | DOCX document | |
| Att M - Infrastructure Overview.docx | DOCX document | |
| Att K - Scope of Workv2.docx | DOCX document |
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Instructions
| RFP 26-87488: Electronic Health Records |
| Attachment D: Cost Proposal |
| Cost Proposal Worksheet |
| I. Complete only the yellow shaded cells for the "Project Services," "Licenses / Subscriptions / Environments," & "Maintenance & Operations (M&O)" sections within the table: |
• Year X to Year X:
o List the yearly cost for each Cost Type listed under column "B" o If any additional information needs to be provided for the costs listed within the table, list these details under the “Comments” for the applicable section
II. Based upon the entries described above, the below fields will AUTOMATICALLY CALCULATE within the table:
• “Total Costs” (for "Project Services," "Licenses / Subscriptions / Environments," & "Maintenance & Operations (M&O)" sections)
• "TOTAL Project Services Costs"
• "TOTAL Licenses / Subscriptions / Environments Costs"
• "TOTAL M&O Costs"
• "YEARLY TOTAL COSTS"
• "CUMULATIVE YEARLY TOTAL COSTS"
• "TOTAL BID AMOUNT"
III. Complete only the yellow shaded cells for the Project Implementation Approach / Strategy comments section:
• Project Implementation Approach / Strategy:
o Describe the Project Implementation Approach / Strategy (phased or big-bang) o Provide context to support the costing numbers indicated in the table
| Cost Proposal Narrative and Cost Assumptions Worksheets |
| I. Review the instructions within each worksheet and respond accordingly. |
Cost Proposal 5 Year
| Cost Proposal | [Respondent Name] | |
| PROJECT START | OPTIONAL CONTRACT RENEWAL YEARS |
Cost Type Year 1 Year 2 Year 3 Year 4 Year 5 Optional Year 6 Years 1-5 Total Costs Total All Years Costs Comments
| Software Licensing & Subscriptions | |||||||||
| User metrics (specify per bed, per resident day, facility, per concurrent user) | $0 | $0 | [Comments for Project Services costs.] | ||||||
| Cloud-based hosting SAAS | $0 | $0 | |||||||
| Role pricing (specify different rates for clinincal providers ie: MD, NP ) | $0 | $0 | |||||||
| Tiered scales (clarify if pricing scales dynamically based on occupancy or census) | $0 | $0 | |||||||
| Pharmacy interface (e-prescribing, eMAR) | $0 | $0 | |||||||
| Lab and Radiology (monthly cost to link with diagnostic labs and mobile radiology providers) | $0 | $0 | |||||||
| Family / resident access portals | $0 | $0 | |||||||
| Developer rates for building non-standard clinical or billing templates | $0 | $0 | |||||||
| TOTAL Software Licensing & Subscriptions | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Implementation and set up fees | |||||||||
| Cost to build workflows specific to IVH | $0 | $0 | [Comments for Licenses / Subscriptions / Environments costs.] | ||||||
| Project management (specify if flat rate or hourly for implementation team) | $0 | $0 | |||||||
| Data migration | $0 | $0 | |||||||
| Training and delivery (specify onsite vs virtual) | $0 | $0 | |||||||
| Training turnover buffer (recurring or ongoing for high turnover rate) | $0 | $0 | |||||||
| Materials (fees for access to MLS portals, user manuals etc) | $0 | $0 | |||||||
| TOTAL Implementation and Set Up Fees | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
| Maintenance & Operations (M&O) | |||||||||
| Support (standard hours) | $0 | $0 | [Comments for Maintenance & Operations (M&O) costs.] | ||||||
| Support (24/7/365) | $0 | $0 | |||||||
| Regulatory Updates | $0 | $0 | |||||||
| Data offboarding (fee associated with extracting data if contract terminated) | $0 | $0 | |||||||
| TOTAL M&O Costs | $0 | $0 | $0 | $0 | $0 | $0 | $0 | $0 |
YEARLY TOTAL COSTS $0 $0 $0 $0 $0 $0 $0 $0
CUMULATIVE YEARLY TOTAL COSTS $0 $0 $0 $0 $0 $0 <= THIS IS THE PROJECTED CUMULATIVE COST OF OWNERSHIP FOR THE STATE
5 Year Total Bid Amount => $0
What level of stability can the State expect for recurring costs? What could cause recurring costs to change over time?
Below, please describe the Project Implementation Approach / Strategy (phased or big-bang). Provide context to support the costing numbers indicated in the table above.
Cost Proposal Narrative
| RFP 26-87488: Electronic Health Records |
| Cost Proposal Narrative |
Please review Section 2.5 in the RFP document for further instruction on how to complete this section of the Cost Proposal.
Please cite the name and location of requested document below.
&9Attachment&K000000 D&K01+000: Cost Proposal Template
&9&A &9&P &9&D
Cost Assumptions
| RFP 26-87488: Electronic Health Records |
| Cost Assumptions, Conditions and Constraints |
Please review Section 2.5 in the RFP document for further instruction on how to complete this section of the Cost Proposal.
Please cite the name and location of requested document below.
&9Attachment&K000000 D&K01+000: Cost Proposal Template
&9&A &9&P &9&D
File details come from the government source that posted it. Updated .