Att D - Cost Proposal v.2.xlsx

This is a Cost Proposal attachment for RFP 26-86873, issued by the Indiana Department of Administration on behalf of the Family and Social Services Administration Division of Mental Health & Addiction, soliciting management, triage, enhancement, and training services for the Tobi case management system. The proposal document provides a template for vendors to submit pricing across four primary service streams: end-user training, help desk support, software enhancements, and system administration. The contractor must deliver monthly training reports, help desk metrics, enhancement status updates, and system performance data, along with monthly or bi-monthly meeting reports and year-end reports. Additional cost line items include equipment reimbursement, enhancement development and implementation, data migration support, release management and testing support, and help desk ticket volume scaling costs. The contract term is four years with two optional one-year renewals available. Proposals were due September 16, 2026 at 3:00 p.m. Eastern Time, with a pre-proposal conference scheduled for August 26, 2026 from 9:30 a.m. to 11:30 a.m., and an anticipated award recommendation targeted for November 2026.

All pricing submitted must be all-inclusive and firm for 180 days from award, with no additional costs accepted by the State beyond the proposal submission. The cost proposal template requires vendors to complete cost estimates for Years 1 through 4, with Years 5 and 6 marked as optional and not evaluated in the primary scoring. Cost proposals represent 30 of the 90 available evaluation points, with the lowest cost proposal receiving the full 30 points and other proposals scored proportionally. An Indiana Veteran Owned Small Business participation goal of 3% has been established, with additional evaluation points available for IVOSB subcontractor commitment. No specific funding amount or budget ceiling is disclosed in the solicitation documents.