Atch 1 PWS Substation Maintenance 20240910.docx

PERFORMANCE WORK STATEMENT (PWS) FOR

SUBSTATION MAINTENANCE

VANDENBERG SPACE FORCE BASE, CA

9 September 2024

VSFB Substation Maintenance PWS

APPENDIX E - Compliance and Reference Publications ...30

1. DESCRIPTION OF SERVICES

The Contractor shall furnish all parts, consumables, labor, equipment, transportation, and supervision necessary to provide scheduled, preventive, and predictive diagnostic maintenance services for nine (9) substations and one (1) meter yard that are connected to the 69 kV transmission and 12 kV distribution systems respectively, located at Vandenberg Space Force Base (VSFB). The goal is to ensure high confidence levels in electrical service required for the entire installation. This contract is primarily to perform preventative maintenance on VSFB substations, as described in this Performance Work Statement (PWS).

1.1. Framelight/Launch Limitations

To comply with the SLD 30 launch configuration policy known as “Framelight,” the government will not schedule any electrical outages affecting facilities required for the launch mission to occur 48 hours prior to a scheduled liftoff. Switching that only changes the power grid configuration

(and which does not cause actual power outages to facilities) is permitted during the Framelight periods prior to a launch.

1.2. Performances Of Services During Crisis Declared by The National Command Authority or Overseas Combatant Commander Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. Substation Maintenance identified within this PWS are determined to be mission essential for performance during crisis according to CFR 252.237-7023, Continuation of Essential Contractor Services. Due to the critical nature the Substation Maintenance provided services contribute to ensuring electrical power is provided to the entire installation, the government has identified all of the services under this contract as mission essential.

1.3 Coordinating Maintenance

Contractor is advised and understands that VSFB mission priorities and constraints will require the Contractor to be flexible in the scheduling of work to be performed at substations. Launch protocols will prohibit any work to be performed at substations and switch yard 48 hours prior to and up to 24 hours after a liftoff event. Additionally, year-round range activities may restrict the Contractor’s ability to perform work in specific substations that are encumbered by mission activity in progress. During periods of heightened national security, work in all substations may be restricted. The Contractor shall work closely with 30th Civil Engineering Squadron (30 CES) to schedule substation work. The Contractor shall have the ability to quickly adapt to new or revised schedules as dictated by the VSFB mission. The Contractor agrees that these constraints shall not be the basis for any claim for equitable adjustment.

1.4 Preventative/Additional Maintenance

The Contractor shall perform preventative maintenance at each substation on the items listed in this PWS at a frequency as indicated in sections 2.2.– 2.9. or as otherwise required to maintain the substations in proper operational mode in accordance with manufacturer’s instructions, AFI 32-1065, Grounding Systems and NFPA 780, Standards for the Installation of Lightning Protection Systems. The Contractor may propose additional maintenance or repair actions which are not specified in this PWS to meet the standards in this contract. The Contracting Officer (CO) along with the Contracting Officer Representative (COR), 30 CES/CEOFE (Electrical) and 30 CES/CEOR (Engineering) will determine whether to implement the suggested additional maintenance or repairs.

2. SCOPE OF WORK

Contractor shall provide preventative substation maintenance as specified in the following paragraphs:

2.1. Maintenance Schedules

The Contractor shall mobilize to perform the required maintenance and coordinate access to the nine (9) substations and (1) meter yard. The Contractor shall participate in a mandatory monthly meeting in-person or by tele-conference with the COR, 30 CES/CEOFE and 30 CES/CEOR to establish, confirm, or modify the scheduled dates for the any maintenance in the coming 3-month period. The maintenance dates established in this meeting will be depicted on the 30 CE Switching Schedule, which is distributed by email weekly. The COR will send this maintenance schedule to the contractor weekly and will notify the contractor within 5 days if a mission conflict arises. Inspection and maintenance reports shall be submitted to the Government within 5 days following any preventative maintenance. Test results, including checklists, shall be submitted to the Government within 30 days after maintenance is performed at each substation.

2.2. Transformer Maintenance (CLIN X001)

Applicable Substations: A, B, C, D, E, F, K, N and Switching Station (SS) Frequency: Annual Inspection and Maintenance Report: Due within 5 days Test Results: Due within 30 days

Contractor shall maintain substation transformers using current technology and industry standard practices, methods, IAW equipment manufacturer’s instructions, and frequencies to optimize the equipment’s performance and useful life. The substation transformer maintenance program shall include at the minimum the following:

1. Inspect physical and mechanical conditions IAW manufacturer’s instructions.

2. Perform the manufacturer’s periodic inspections and maintenance schedules.

7. Inspect equipment grounding, grounding resistor, and correct as necessary.

10. Perform insulation-resistance tests, winding-to-winding, and each winding-to- ground.

11. Calculate polarization index, according to IEEE Standard No. 43-2000.

12. Perform transformer turns ratio (TTR) tests at all tap positions.

13. Perform insulation power factor/dissipation factor tests on windings IAW equipment manufacturer’s instructions.

14. Perform power factor/dissipation factor tests or hot color watts loss tests on bushings IAW equipment manufacturer’s instructions.

15. Perform excitation current tests IAW equipment manufacturer’s instructions.

16. Cycle no-load tap changer and return to as-found position.

17. Perform core insulation resistance to tank ground test.

18. Perform a visual inspection on LTC (Load Tap Changer) IAW manufacturer’s instructions.

19. Perform specific inspections and mechanical tests on LTC and associated components, as recommended by manufacturer’s instructions, including replenishment of necessary oil.

20. Inspect LTC cabinet and replace missing and burned-out lights with non-filament bulbs, as necessary.

21. Remove samples of insulating liquid from the main tank, and from the load tap changer tank IAW with ASTM D-923-07. Sample shall be tested for the listed parameters IAW the referenced specification or standard:

a. Dielectric Breakdown Voltage: ASTM D877 and/or ASTM 1816.

b. Acid Neutralization Number: ANSI/ASTM D974.

c. Interfacial Tension: ANSI/ASTM D971 or ANSI/ASTM D2285.

d. Color: ANSI/ASTM D1500.

e. Visual Condition: ASTM D1524.

f. Moisture in Insulating Liquids: ASTM D1553 (Required on 25kV or higher voltages and on all silicone filled units).

g. Dissipation Factor/Power Factor: ASTM D924.

h. Dissolved Gas Analysis (DGA): ANSI/IEEE C57.10.4.

i. Oxidation Inhibitor: ASTM D2668.

j. Particle Profile and Microscopic Evaluation: ASTM D6786.

k. Uranic Compounds in Electrical Insulating Liquids: ASTM D5837.

l. Polychlorinated Biphenyls in Insulating Liquids – ASTM D4059, if applicable.

22. Touch up transformer hardware for corrosion control, as necessary.

a. Exterior Protective Coating, Spot Prime and One Coat of Finish: The Contractor shall hand tool (wire brush, etc.) clean and spot prime as needed, and apply one coat of finish.

b. Rust Inhibiting Primer: Oil base rust inhibiting primer. Sherwin Williams “Controls Rust” or equivalent may be used in the application of rust inhibiting primer. Apply rust inhibiting primer following the manufactures specifications. Materials must be registered with HAZMART, Bldg. 5500, ext. (805) 606-3870.

c. Exterior Bond Prep: In lieu of water blasting on exterior surfaces “Seal Kreate” or equivalent may be used as the coating for bond prep applications. Apply bond prep to these surfaces following the manufactures specification. Materials must be registered with HAZMART, Bldg. 5500, ext. (805) 606-3870.

2.3. 69kV Circuit Breaker (SF6 and Vacuum) Maintenance (CLIN X002)

Applicable Substations: B, C, D, E, F, K, N and Switching Station (SS) *Substation A does not have any circuit breakers Frequency: Annual Inspection and Maintenance Report: Due within 5 days Test Results: Due within 30 days

Contractor shall maintain 69kV substation circuit breakers using current technology and industry standard practices, methods, IAW equipment manufacturer’s instructions, and frequencies as to optimize the equipment’s performance and useful life. The substation circuit breaker maintenance program shall, at a minimum, include the following:

1. Document equipment nameplate data on the substation checklist.

2. Perform the manufacturer’s periodic inspections and maintenance schedules.

2. Inspect physical and mechanical condition IAW manufacturer’s instructions.

3. Lubricate IAW manufacturer’s recommended procedures and lubricants.

4. Inspect anchorage, alignment, required clearances and grounding.

5. Inspect and adjust mechanism IAW manufacturer’s published instructions.

6. Inspect air compressor IAW manufacturer’s instructions, as applicable.

7. Inspect hydraulic system IAW manufacturer’s instructions.

8. Inspect Circuit breaker bushings for physical defects and perform recommended tests IAW manufacturer’s instructions

9. Test for gas leaks as necessary IAW manufacturer’s instructions and replenish SF6 gas/dry air as needed. Contractor shall be responsible to provide 30 CES reports on the amounts of SF6 gas refilled.

10. Verify correct operation of all dry air and SF6 gas pressure alarms and cutouts IAW manufacturer’s instructions.

11. Test SF6 gas for moisture and nitrogen content.

12. Record as-found and as-left counter operations.

13. Perform operation and timing tests IAW manufacturer’s instructions.

14. Verify operation of all heaters and replace as necessary.

15. Perform a contact-resistance test. Values should not exceed the manufacturer’s recommendations.

16. Inspect and correct all bolted electrical connections for high resistance using one of the following methods:

a. Use of low-resistance ohmmeter.

b. Verify tightness of accessible bolted electrical connections by use of a calibrated torque wrench IAW manufacturer’s instructions.

c. Perform thermographic survey that provides a report, which includes the following: i. Description of equipment to be tested.

ii. Discrepancies noted.

iii. Temperature difference between the area of concern and the reference area.

iv. Probable cause of temperature difference.

v. Identify load conditions at the time of inspection.

vi. Provide photographs of the deficient area.

vii. Recommended action.

17. Perform insulation-resistance tests on each pole, phase to phase, and phase -to- ground with breaker closed and across each open pole for a minute. Apply voltage IAW manufacturer’s instructions.

18. Perform power factor/dissipation factor tests on breaker and bushings IAW manufacturer’s instructions.

19. Perform over-potential tests on each phase IAW manufacturer’s instructions.

20. Perform minimum pick-up voltage tests on trip and close coils.

21. Trip circuit breaker by operation of each protective device.

22. Inspect breaker control cabinet, and replace burned out indicating lights with LED bulbs, as necessary. Replace missing or burned-out cabinet lights with non-filament bulbs, as necessary.

23. Touch up circuit breaker hardware for corrosion control, as necessary.

a. Exterior Protective Coating, Spot Prime and One Coat of Finish: The Contractor shall hand tool (wire brush, etc.) clean and spot prime as needed, and apply one coat of finish.

b. Rust Inhibiting Primer: Oil base rust inhibiting primer. Sherwin Williams “Controls Rust” or equivalent may be used in the application of rust inhibiting primer. Apply rust inhibiting primer following the manufactures specifications. Materials must be registered with HAZMART, Bldg. 5500, ext. (805) 606-3870.

c. Exterior Bond Prep: In lieu of water blasting on exterior surfaces “Seal Kreate” or equivalent may be used as the coating for bond prep applications. Apply bond prep to these surfaces following the manufactures specification. Materials must be registered with HAZMART, Bldg. 5500, ext. (805) 606-3870

2.4. Air Disconnecting Switch Maintenance (CLIN X003)

Applicable Substations: A, B, C, D, E, F, K, N, Switching Station (SS) and Meter Yard Frequency: Annual Inspection and Maintenance Report: Due within 5 days Test Results: Due within 30 days

Contractor shall maintain the air disconnect switches using current technology and industry standard practices, methods, IAW equipment manufacturer’s instructions and frequencies to optimize the equipment’s performance and useful life. Substation air disconnect switches may be the single knife blade type operated by hot stick or the gang operated knife blade type either operated by crank handle or swing handle in mechanical linkages. The substation air disconnect switch maintenance program shall include at a minimum the following:

1. Perform an operation check, correct and realign switches, as necessary.

2. Inspect, clean, and lubricate control rods, contacts, receivers, target plates, or any other hardware present IAW manufacturer’s instructions.

3. Lubricate mechanical linkages IAW manufacturer’s instructions.

4. Inspect switching platforms for bonding continuity and stability and correct as necessary.

5. Perform the manufacturer’s periodic inspections and maintenance schedules.

2.5. Insulator Inspection & Maintenance (CLIN X004)

Applicable Substations: A, B, C, D, E, F, K, N and Switching Station (SS) and Meter Yard Frequency: Annual Inspection and Maintenance Report: Due within 5 days Test Results: Due within 30 days

Contractor shall maintain insulators using current technology and industry standard practices, methods, and frequencies. The insulator maintenance program shall include at a minimum the following:

1. Inspect for cracks or other defects, and report findings.

2. Ensure hardware, nuts, bolts, ties, and other connections are intact and properly seated.

3. Perform the manufacturer’s periodic inspections and maintenance schedules. 4.

2.6. Switchyard Decontamination (CLIN X005)

Applicable Substations: A, B, C, D, E, F, K, N and Switching Station (SS) and Meter Yard Frequency:

A, C, D, E, and Switching Station (SS) and Meter Yard - Annual B, K, F – Semiannual N - Triannual Inspection and Maintenance Report: Due within 5 days Test Results: N/A

Contractor shall wash/decontaminate all insulators in each switchyard using current technology and industry standard practices and methods. Items included in this CLIN include transformer bushings, circuit breaker bushings, potential transformer bushings, station power transformer bushings, switch support insulators, porcelain mechanical linkage supports (for some switch handles), bus and conductor support insulators. The insulator washing/decontamination program shall include at a minimum the following:

1. Perform insulator decontamination using de-ionized water.

a. The risk of flashover is very high when an energized, highly contaminated insulator is washed, regardless of its glaze-type. For that reason, the Contractor shall pressure wash all substation insulators de-energized.

b. Most items can be effectively decontaminated using a high-pressure wand or hose boom. However, some insulators must be washed with lower pressure, using mist or fog attachments, or by hand to ensure the insulation surface is not damaged. Examples include both stiff and flexible polyethylene, and some resistive-glaze porcelain insulators. The contractor is responsible for following the proper decontamination method for each item in each switchyard, per the manufacturer’s recommendation.

2. Coat porcelain insulators with Midsun 570 high voltage insulator coating to prevent flashovers. The minimum thickness shall be 15 mils.

2.7. Emergency Switchyard Decontamination (CLIN X006)

Applicable Substations: A, B, C, D, E, F, K, N and Switching Station (SS) and Meter Yard Frequency: As needed Inspection and Maintenance Report: Due within 5 days Test Results: N/A

In the event of a natural disaster, wild land fire, or other event characterized by airborne contamination, 30th Civil Engineer Squadron will require emergency decontamination services to clear fault potential from specific switchyards exposed to contamination. In these instances, 30 CES will require emergency mobilization and the execution of decontamination services.

Contractor shall wash/decontaminate all insulators in each switchyard using current technology and industry standard practices and methods. Items included in this CLIN include transformer bushings, circuit breaker bushings, potential transformer bushings, station power transformer bushings, switch support insulators, porcelain mechanical linkage supports (for some switch handles), bus and conductor support insulators. The insulator washing/decontamination program shall include at a minimum the following:

1. Perform insulator decontamination using de-ionized water.

a. The risk of flashover is very high when an energized, highly contaminated insulator is washed, regardless of its glaze-type. For that reason, the Contractor shall pressure wash all substation insulators de-energized.

b. Most items can be effectively decontaminated using a high-pressure wand or hose boom. However, some insulators must be washed with lower pressure, using mist or fog attachments, or by hand to ensure the insulation surface is not damaged. Examples include both stiff and flexible polyethylene, and some resistive-glaze porcelain insulators. The contractor is responsible for following the proper decontamination method for each item in each switchyard, per the manufacturer’s recommendation.

2. Coat porcelain insulators with Midsun 570 high voltage insulator coating to prevent flashovers. The minimum thickness shall be 15 mils.

2.8. Grounding and Lightning Protection Systems Maintenance (CLIN X007)

Applicable Substations: A, B, C, D, E, F, K, N, Switching Station (SS) and Meter Yard Frequency: Annual Inspection and Maintenance Report: Due within 5 days Test Results: Due within 30 days

Contractor shall maintain, inspect, repair, replace and test substation grounding systems and lightning protection systems IAW AFI 32-1065, Grounding Systems. The grounding and lighting protection system program shall include visual/physical inspections and tests as follows:

1. Corrosion or vibration has not weakened any part of the system.

2. Down conductors, roof conductors, and ground terminals are intact.

3. Braided bonding wires are not excessively frayed (cross-sectional area reduced by half).

4. Ground wires on lighting protection masts are not damaged by lawn mowers or other equipment.

5. Conductors and system components are securely fastened to mounting surfaces. Relocate connections, as necessary to better protect against accidental displacement.

6. Surge suppression (over-voltage) devices are in good condition.

7. The system is in good repair.

8. There are no loose connections that might cause high resistance joints.

9. The system neutral is grounded at the service entrance, including the connection to the grounding electrode.

10. Separately derived systems are properly grounded.

12. Grounding systems within the facility are bonded together at main facility ground.

13. A point-to-point resistance test, referred to as DC Continuity Testing, to ensure the integrity of the grounding grid. The DC Continuity Test requires lead cables from various points around the facility back to a reference location.

14. A resistance-to-ground test of the grounding electrodes using a clamp-on induced frequency ground resistance meter.

15. Perform A 3-point fall potential test on the main facility ground IAW AFI 32-1065.

2.9. Substation Structures and Fencing Inspection & Maintenance (CLIN X008) Applicable Substations: A, B, C, D, E, F, K, N, and Switching Station (SS) and Meter Yard Frequency: Annual Inspection and Maintenance Report: Due within 5 days Test Results: N/A

Contractor shall perform annual inspection and maintenance of structures and fences. Contractor shall visually inspect and repair any structural and fences issues resulted by the annual inspection. Fencing shall be checked for structural integrity, proper signage, locks, functional gates, and ground corrosion. Inspection results shall include the following at a minimum:

1. Any missing signage.

2. Any building envelope or roof leaks.

3. Any indicators of rodent/pest infestation, or infiltration.

4. Any degraded fencing, gates, doors, walls, or other barriers to unauthorized entry.

5. Corrosion control.

6. Grounding systems of structures, fences, and gates are bonded together at ground level or below. Any broken bonds or grounding conductors shall be repair as necessary.

7. Inspect, repair, and replace all exterior lighting and power receptacles located in the switchyards. Replace lamps, ballasts, fixtures, lighting contactors, wiring, electrical conduit, electrical junction boxes, and photocells to ensure all exterior lighting and power receptacles are functioning properly.

2.10. Monthly Inspection (CLIN X009)

Applicable Substations: A, B, C, D, E, F, K, N, and Switching Station (SS) and Meter Yard Frequency: Monthly Inspection and Maintenance Report: Due within 15 days of the last day of the prior month Test Results: N/A

Contractor shall perform monthly visual inspection as described in Attachment 10. Contractor shall visually inspect and document any equipment issues that should be addressed by the Government. In addition, the contractor shall replenish any gases found depleted or below tolerance levels, such as sulfur hexafluoride, SF6 gas, nitrogen, and dry air and any burned lamps or bulbs or photocells found on any of the inspected items. Monthly inspection results shall include the following at a minimum:

1. Completed checklists (Attachment 10).

2. List of discrepancies left uncorrected for each substation.

3. Plan of action for each discrepancy for routine/preventative maintenance.

4. List of discrepancies corrected for each substation.

3. DELIVERABLES

3.1. Inspection and Maintenance Reports

The contractor shall submit an inspection and maintenance report within 5 days of completion of scheduled preventative maintenance at each substation which documents the following:

3.2. Test Results

The contractor shall submit test result report within 30 days of completion of scheduled preventative maintenance at each substation which documents the following:

1. All measured and recorded data as identified in sections 2.2.– 2.9. and as outlined in Appendix A.

3.3. Monthly Inspection Report

The contractor shall submit reports detailing the findings for each substation within 15 days of the last day of the prior month at each substation which documents the following:

1. All data as identified in section 2.10 and as outlined in Attachment 10.

3.4. Imminent Issues Reporting

Contractor shall provide notice of imminent issues to the VSFB DCC at (805) 606-1856 and the COR upon discovery. If there is an emergency, which requires correction within 24 hours the COR will notify 30 CES/CEOFE and 30 CES/CEOR upon notification. Imminent issues are defined as issues that could impact the VSFB grid in a negative fashion or potential degradations of VSFB infrastructure that need immediate attention.

4. REPAIRS (CLIN X010)

During the course of performing maintenance, the Contractor will likely encounter additional repairs (not specified in this PWS) that are necessary for the safety and reliability of VSFB substations.

Repairs are classified as those involving labor and materials costing under $50,000.00. When the Contractor identifies a necessary repair, the Government will first assess whether the work can be performed in-house. If the Government determines the repair cannot be handled internally, the following process will be followed:

1. The Contractor identifies the necessary repair work.

2. The Contractor submits attachment 3 Over and Above work request to the Contracting Officer's Representative (COR) for review in accordance with DFARS 252.217-7028 within 5 days of identification.

3. The COR forwards attachment 3 Over and Above work request to the Contracting Officer (CO), who evaluates it and directs the Contractor to begin work if approved.

4. Certified funds will be secured and added to the contract to cover the repair costs via bilateral modification.

Repairs exceeding $50,000.00 will be procured and competed through a separate contract vehicle.

5. OPERATIONS

Contractor shall operate substation equipment only when necessary to perform maintenance and repairs, and only when the following conditions have been satisfied:

5.1. Switching Orders

Switching orders will be completed by 30 CES/CEOFE based on the mandatory monthly in- person meeting or via tele-conference with the COR, 30 CES/CEOFE and 30 CES/CEOR as outlined in paragraph 2.1.

5.2. Switching Execution

Contractor shall participate in clearing crews from the line prior to any switching operations. To perform this successfully, the Contractor shall be accompanied by a 30 CES electrician equipped with a narrow-band radio tuned to the electrical channel. The Contractor is responsible to ground all equipment to control static discharges while working, as well as lock- out-tag-out (LOTO) requirements. Government personnel will perform actual switching operations.

6. SERVICE SUMMARY (SS) ITEMS

The SS identifies the key performance objectives for the services and the associated performance thresholds that must be attained by the Contractor, and over which the Government will exercise surveillance. The omission of any PWS or contract requirement from the SS shall not be construed as a waiver by the Government to enforce the performance of that requirement by Contractor or a waiver of any rights or remedies by the Government against Contractor for non-performance of that requirement.

Key Performance Objectives

Appendix A No more than one late report submittal for the current period of performance (inclusive of all task orders in that timeframe). Results are due within 30 days of completion of maintenance at a substation.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES

No property or services shall be provided under this contract, except as noted below. All other items needed to fulfill the requirements of this contract are the sole responsibility of the Contractor.

7.1. Utilities

The Government will provide electricity (in the form of generators) and water (not to include de-ionized water) to support the maintenance requirements of this contract.

7.2. Refuse/Recycle Collection

The Contractor shall be allowed to use Government-furnished trash/recycle containers and dispose of waste at VSFB facilities.

7.3. Security Forces and Fire Protection Services

The Government will provide security force responses and fire suppression services within the confines of VSFB. For emergency services call 606-3911 (LE Desk).

7.4. Medical Response Services

The Government will provide initial medical treatment for life-threatening emergencies. It shall be the responsibility of the Contractor or Contractor employee to seek continued medical treatment, if needed. The Contractor or employee shall reimburse the Government for all Government-provided medical services. The emergency phone number is 606-3911 (LE Desk).

8. GENERAL REQUIREMENTS

8.1. Quality Assurance

The Government will monitor the Contractor’s performance by performing scheduled and unscheduled surveillance. The Government will increase or decrease its surveillance as performance dictates. The Government will also monitor and investigate customer complaints for the purpose of ensuring whether or not the Contractor is providing quality service. The Contracting Officer or his/her designated representative may schedule progress meetings as required.

8.2. Contractor Quality Control Responsibilities

The Contractor shall provide a Quality Control Plan to the Contracting Officer for acceptance, no later than ten (10) calendar days after contract start date. Any modifications to the Quality Control Plan must be submitted to the Contracting Officer for acceptance. The plan shall address how the Contractor will ensure all requirements of the PWS are to be met. The plan must contain, at a minimum, the items listed below:

1. A description of the Contractor’s inspection system which should cover, at a minimum, all requirements listed in the Services Summary. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

3. A description of records utilized to document inspections, and corrective actions taken.

4. A description of control procedures for any Government-furnished keys/locksets.

The Contractor’s inspection records shall be kept throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. Upon request, the Contractor shall immediately make these records available to the Government for review/inspection.

The Contractor shall also maintain a system which will accept, acknowledge, and forward customer complaints to appropriate parties, and provide a tracking system to ensure resolution of complaints.

8.3. Contractor Personnel Requirements

8.3.1. Personnel Performing Work Standards, Certifications and Training

Contractor personnel shall present a neat appearance and be easily recognizable. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name.

Personnel performing maintenance must have at least five years of substation maintenance experience in the US and must possess current documentation of completion of specific substation maintenance training for each major component upon which the technician is assigned to perform maintenance. Additionally, contractor personnel must possess documentation of completion of training on NFPA 70 safety requirements. Training records must be available for review by Government within 10 days upon request.

Contractor shall have access to a degreed Electrical Engineer with a Professional License as an Electrical Engineer registered in the state of California, and a minimum of five years of substation maintenance experience. Reason for EE is to review all test results and provide recommendations to remedy any issues derived from results.

8.3.2. Regulatory Compliance

Contractor personnel shall comply and ensure that sub-Contractor personnel comply with current federal, state, local, Department of Defense (DoD), and Air Force regulations, plans, VSFB Substation Maintenance PWS and policies, including all applicable parts of the Air Force Occupational Safety and Health Standard (AFOSH) and United States Department of Labor Occupational Safety and Health Administration (OSHA).

8.3.3. Conflict of Interest

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval IAW DoD 5500.7-R, "Joint Ethics Regulation (JER)", "Standards of Conduct," 08/1993.

8.4. Security Compliance

At all times while on VSFB premises, the Contractor’s employees shall comply with VSFB security requirements imposed by the Installation Commander. Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at VSFB. The Contractor shall be responsible for accountability of all such media issued to Contractor personnel and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the Contractor. The Contractor shall comply with all VSFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation only for the purpose of work under this contract and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, Contractor personnel shall be required to speak and understand English.

8.5. Main Base Access Requirements

Current security access restrictions at the Santa Maria Gate (Main Base entry gate) require all Contractor vehicles (that are the size of a standard bread delivery truck or larger) to enter only through the Lompoc Gate (located at intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check pull-off area at that gate and the Contractor may be required to submit to a vehicle search prior to gaining entry to the base. Contractor should plan and allow for delays because of in-place security procedures.

8.6. Base Access Process

To request base access, the Contractor shall send a letter to the Contracting Officer and the Contracting Officer Representative (COR). The letter must be on company stationery and shall include: Contractor’s company address and telephone number, the contract number, names of the Contractor Program (On-site) Manager and Contractor Security Manager, and their alternates, requiring access to VSFB, and duty hours. After approval, this letter will be

VSFB Substation Maintenance PWS maintained on file with Security Forces at the Visitor’s Control Center, Building 17596. Contractor shall provide this letter at the pre-performance conference and submit updated letters as changes occur. Entry requirements are subject to change, without notice, due to installation and world situations.

8.7. Contractor Personnel Access Process

Upon employment, and after the Contractor’s base access letter is on file with the Security Forces, all Contractor employees shall apply for vehicle passes and individual identification badges at the VSFB 30 SFS, Visitor's Control Center, Building 17596. Passes may be picked up Monday through Friday prior to 3:30 p.m. No appointment is necessary. All Contractor personnel operating a privately-owned vehicle (POV) on VSFB shall obtain a vehicle registration pass. Proper state registration, proof of vehicle insurance and a valid driver’s license are required to register vehicles and drive any vehicle on base property. The Contractor shall surrender all passes and identification badges to the 30th SFS on the first workday following completion or termination of the contract or Contractor employees’ employment.

8.8. Security Requirements

Upon contract award, the Contractor shall designate, in writing to the Contracting Officer, a Security Manager who shall be the Contractor’s point of contact for all security matters. Within five (5) working days of contract award, the Contractor’s Security Manager shall contact the 30CES Unit Security Manager (in the CES compound located at 1172 Iceland Ave) for assistance in accomplishing Contractor personnel security requirements.

8.8.1. OPSEC Security Training

Contractor personnel are required to attend security and OPSEC orientation under HSPD Title

12. Contractor shall schedule initial and annual refresher training (for all assigned Contractor personnel) through the 30th CES Unit Security Manager within 30 days of contract award.

8.8.2. Physical Security Training

All Contractor personnel shall be thoroughly briefed by the 30CES Unit Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD) 31-1 Physical Security Program.

8.8.3. Urgent Security Action

The Contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer, COR, constituted authority, or the Security Forces, when directed, as occasional operational requirements, real world activities, or emergencies dictate.

8.8.4. Contractor Personnel Restrictions

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the 30th Security Forces Squadron (30 SFS) as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Due to safety/security, all Contractor personnel shall be able speak and understand English.

8.8.5. Contractor Vehicles

Each Contractor vehicle shall have the name of the Contractor exhibited on each side of the vehicle.

8.9. Government Liability

8.9.1. Loss or Damage

The Government will not be liable for any loss or damage to the Contractor’s property (including stock) or for expenses incidental to such loss or damage, unless caused by the Government.

9. ACRONYMS

10. REQUIRED REPORTS AND SUBMITTALS

Appendix A

Attachment 10

11. ATTACHMENTS

APPENDIX A - Test Results Checklist

Substation Transformer Maintenance PWS Section 2.2.

10. Insulation-Resistance Test

12. Transformer Turns Ratio (TTR) Test

13. Insulation Power Factor/Dissipation Factor Test (Windings)

14. Power Factor/Dissipation Factor Test or Hot Color Watts Loss Test (Bushings)

15. Excitation Current Tests

17. Core Insulation Resistance to Tank Ground Test

19. Load Tap Changer (LTC) Tests

21. Insulating Liquid Sample Test (Dissolved Gas Analysis)

69kV Circuit Breaker (SF6 and Vacuum) Maintenance PWS Section 2.3.

12. As-Found and As Left Counter Operations

13. Operation and Timing Test

15. Contact-Resistance Test

16c. Thermographic Survey

17. Insulation-resistance Test (Each Pole/Phase to Phase)

18. Power Factor/Dissipation Factor Test (Breakers/Bushings)

19. Over Potential Test

20. Minimum Pick-Up Voltage Test

Grounding and Lightning Protection Systems Maintenance PWS Section 2.7.

13. Point-to-Point Resistance Test

14. Resistance-to-Ground Test

APPENDIX B – INSPECTION QUANTITY

SWITCHING STATION (SS)

INSPECTION Quantity

SUBSTATION A

INSPECTION QUANTITY

SUBSTATION B

SUBSTATION C

SUBSTATION D

SUBSTATION E

SUBSTATION F

SUBSTATION K

SUBSTATION N

METER YARD

APPENDIX D - Approximate Switchyard Square Feet/Acre

Approximate Switchyard Square Feet

APPENDIX E - Compliance and Reference Publications

It is the responsibility of the Contractor to establish continuing requirements with the Publications Distribution Office or other office of prime responsibility. Revisions, supplements, and changes may be issued during the life of the contract. The Contractor shall requisition all additional documents, which shall be in full force and effect immediately upon receipt. It is the Contractor’s responsibility to ensure that all documents on hand are posted and up to date, as amended, supplemented, or superseded. If there is an increase or decrease in the costs of services exceeding $25,000 per year as a result of any compliance changes, the Contractor shall inform the CO within 30 days.