Arcadis_-_RFQ_NO._21-020EN-FC_Response.pdf

This is a Response to Request for Qualifications (RFQ) document submitted by Arcadis to the City of Plant City, Florida, for professional consulting services continuing contracts. The City issued RFQ No. 21-020EN-FC seeking qualified firms to provide on-call engineering and surveying support for infrastructure and capital improvement projects with estimated construction costs not exceeding $7.5 million or study costs not exceeding $0.5 million. The procurement encompasses seven discipline categories: Site Development/General Civil, Transportation, Stormwater and Flood Mitigation, Mechanical/Electrical/Plumbing, Geotechnical & Materials Testing, Environmental Contamination, and Survey/Mapping & Subsurface Utility Engineering. The question submission deadline was May 11, 2026, at 5:00 p.m., with proposals due May 21, 2026, at 2:00 p.m., via the City's e-Procurement Portal. Evaluation committee meetings were scheduled for May 27, 2026. The resulting contracts will be effective upon issuance, extend for three years, and include renewal options for two additional two-year periods at the City Manager's discretion.

Respondents must maintain professional liability insurance of $2 million for three years post-project completion, comprehensive liability insurance of $1 million, and workers' compensation coverage. Fees remain firm for the initial contract term, with renewal period adjustments limited to a maximum 4% increase supported by Consumer Price Index documentation and written justification. The City offers local preference points (1.5% of total score) to respondents maintaining a physical office within Plant City with at least two full-time employees, current Florida business tax certification, required professional licenses, and six months of establishment prior to submission. Respondents must demonstrate E-Verify employment verification compliance and adherence to all applicable federal, state, and local laws. No minimum work volume is guaranteed, and the City reserves the right to select multiple firms to ensure adequate capacity and specialized expertise. The City Manager may award contracts under $50,000; the City Commission makes final decisions on contracts exceeding that threshold.