Appendix H - W912P620R0009_2A_2B_Controls_System_Replacement_SPECS.pdf

SOLICITATION NO: W912P620R0009

CHICAGO DISTRICT

LEADERS IN CUSTOMER CARE

CHICAGO SANITARY AND SHIP

CANAL (CSSC) BARRIER IIA

(OPTIONAL BARRIER IIB) PULSE

GENERATING CONTROL SYSTEM

REPLACEMENT SUPPLY &

INSTALLATION

Romeoville, Illinois

TAILORED SPECIFICATIONS

Certified-Final Documents - Ready to Advertise W912P620R0009 July 31, 2020

CSSC Barrier IIA Control System Replacement, Romeoville, IL W912P620R0009

PROJECT TABLE OF CONTENTS

DIVISION 01 GENERAL REQUIREMENTS

01 10 00 GENERAL PROVISIONS

01 22 00.00 10 PRICE AND PAYMENT PROCEDURES

01 32 01.00 10 PROJECT SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 10 QUALITY CONTROL

01 45 00.15 10 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE (RMS CM)

U U

-- End of Project Table of Contents –

CSSC Barrier IIA Pulse Generating Control System Replacement W912P620R0009

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 10 00

GENERAL PROVISIONS

06/15

PART 1 GENERAL

1.1 REFERENCES

1.2 CERTIFICATES OF COMPLIANCE

1.3 RESPONSIBLITY OF THE CONTRACTOR

1.4 SUBMITTALS

1.5 DRUG FREE WORKPLACE

1.6 REAL ESTATE

1.7 INSPECTION

1.8 PRESERVATION OF HISTORICAL, ARCHAEOLOGICAL AND CULTURAL RESOURCES

1.9 MINIMUM AMOUNT OF INSURANCE REQUIRED

1.10 PERMITS AND RESPONSIBILITIES

1.11 ONE CALL SYSTEMS FOR EXCAVATORS

1.12 ELECTRICAL POWER LINES

1.13 TAX EXEMPTION

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

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SECTION 01 10 00 Page 1

RTA - 07/31/20

SECTION 01 10 00

06/15

GENERAL PROVISIONS

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

1.2 CERTIFICATES OF COMPLIANCE

Any certificates required for demonstrating proof of compliance of materials with specification requirements must be executed in two copies.

Each certificate must be signed by an official authorized to certify on behalf of the manufacturing company and must contain the name and address of the Contractor, the project name and location, and the quantity and date or dates of shipment or delivery to which the certificates apply.

Copies of laboratory test reports submitted with certificates must contain the name and address of the testing laboratory and the date or dates of the tests to which the report applies. Certification shall not be construed as relieving the Contractor from furnishing satisfactory material, if, after tests are performed on selected samples, the material is found not to meet specific requirements.

1.3 RESPONSIBLITY OF THE CONTRACTOR

The Contractor shall be responsible for the professional quality, technical accuracy and the coordination of all designs, drawings and specifications furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise designs, drawings and specifications.

Neither the Government's review, approval or acceptance of, nor payment for, any of the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause or action arising out of the performance of this contract, and the Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor's negligence in connection with designs, drawings and specifications, furnished under this contract.

The rights and remedies of the Government provided for under the contract are in addition to any other rights and remedies provided by law.

1.4 SUBMITTALS

Government approval is required for submittals with a "G" designation;

SECTION 01 10 00 Page 2 submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following must be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Drug Free Workplace

1.5 DRUG FREE WORKPLACE

Refer to FAR CLAUSE 52.223-6 entitled DRUG FREE WORKPLACE in Section 00 70 0 - Conditions of the Contract. Submit within 45 calendar days of Contractor's receipt of the "Development and Submission of Initial Project Submittals".

1.6 REAL ESTATE

All required right-of-way to do the work is available to the Contractor, and is included on the contract drawings. In the event the Contractor requires any additional access roads and storage areas, obtain such areas at his own expense. Furnish to the Contracting Officer copies of all legal documents or leases permitting his use of private or other properties other than included in the contract.

1.7 INSPECTION

The presence or absence of a Quality Assurance representative shall not relieve the Contractor of responsibility for the proper execution of work in accordance with the plans and specifications.

1.8 PRESERVATION OF HISTORICAL, ARCHAEOLOGICAL AND CULTURAL RESOURCES

If, during construction activities, the Contractor observes items that might have historical or archaeological value, such observations must be reported immediately to the COR so that the appropriate authorities may be notified and a determination can be made as to their significance and what, if any, special disposition of the finds should be made. Cease all activities that may result in the destruction of these resources and prevent employees from trespassing on, removing, or otherwise damaging such resources.

1.9 MINIMUM AMOUNT OF INSURANCE REQUIRED

In accordance with FAR CLAUSE entitled INSURANCE - WORK IN A GOVERNMENT INSTALLATION, the following minimum insurance coverages and limits are required. The term "Installation" referred to in this clause is deemed to mean Corps of Engineers project site or Federal property.

a. Evidence of the following minimum insurance coverages and limits, with concurrent policy expiration dates, must be received by the Department of the Army, Corps of Engineers before the Contractor can begin work. This evidence must be on a fully-completed, signed and dated ACORD Certificate of Insurance. In addition, policy endorsements must be issued by or in behalf of the insuring company or companies naming the Department of the Army, Corps of Engineers, Metropolitan Water Reclamation District of Greater Chicago, its commissioners, officers, agents, and employees; and the Burlington Northern and Santa Fe Railroad Company of Romeoville, IL as Additional

SECTION 01 10 00 Page 3

Interest Insured regarding the work. The endorsements must also provide that the Department of the Army, Corps of Engineers receive direct written notice at least 30 calendar days before the effective date of any material changes to, any cancellation of, or any non-renewal of these coverages during the time period of the Contractor's work. These endorsements must also be received by the Department of the Army, Corps of Engineers before the Contractor can begin work.

b. Should the coverages expire or be terminated during the time period of the Contractor's work, the Department of the Army, Corps of Engineers must receive an ACORD Certificate of Insurance as evidence of renewal or replacement insurance coverage and the supporting policy endorsements as specified above. The required evidence of renewal replacement insurance must be received by either the Contracting Officer or Contracting Officer's Representative at least 10 calendar days before the coverage expires or is being terminated.

c. All insuring companies must be rated A- or Excellent or better, by A.M. Best Company, an independent insurance rating service. The ACORD Certificate must list the A.M. Best Company insurance company code of listed insurance companies being offered.

Comprehensive General Liability (Occurrence policy form only) General Aggregate $10,000,000 Products/Completed Operations $10,000,000 Each Occurrence $10,000,000 Fire Damage Legal Liability $ 50,000

Comprehensive Automobile Liability (Including Hired Automobile Liability and Non-Owned Automobile Liability) Combined Single Limit $5,000,000

Employers' Liability Each Occurrence $5,000,000 Policy Limit $5,000,000 Each Employee $5,000,000

Workers Compensation

Umbrella Liability (Occurrence policy form only) Each Occurrence and Aggregate $5,000,000

1.10 PERMITS AND RESPONSIBILITIES

Obtain all permits/licenses required for this project as required under CONTRACT CLAUSES paragraph entitled "PERMITS AND RESPONSIBILITIES".

1.11 ONE CALL SYSTEMS FOR EXCAVATORS

One call systems, established by law, are operated by owners of underground facilities for excavators. Upon notification by an excavator through a one call system, all participating operators of underground facilities in a covered area will identify and locate their facilities.

One call systems will be identified by contacting the following:

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ILLINOIS

JULIE UTILITIES PROTECTION SERVICES

1-800-892-0123

1.12 ELECTRICAL POWER LINES

Study the construction plans and site and know in detail all locations of power lines within the rights of way. Prior to performing any construction operation adjacent to power lines, appropriate danger signs must be provided where any equipment scheduled for use on the site is capable of contacting such lines. Confirm the location of underground lines, contact the appropriate council listed in paragraph ONE CALL SYSTEMS FOR EXCAVATORS. Aerial power lines must either be shut off and a positive means taken to prevent the lines from being energized, or clearances required by EM 385-1-1 , Safety and Health Requirements Manual, must be maintained. Work must not proceed into dangerous areas without an additional workman being assigned the crew to watch the movements of other personnel and equipment to assure that designated clearances are maintained.

1.13 TAX EXEMPTION

I LLI NOI S RETAI LER' S OCCUPATI ONAL TAX AND USE TAX EXEMPTI ON

Pursuant to the rulings of the Illinois Department of Revenue, materials which are to be physically incorporated into real estate owned by the Government are exempt from Illinois Retailers' Occupational Tax and Use Tax. However, sales of tools, fuel, lumber for forms and other end use or consumption items which are not physically incorporated into real estate are taxable sales. After contract award, the Contractor may request the Government Sales Tax Exemption Number, which must be used when purchasing tax exempt material. Nothing herein shall be construed to affect the provisions contained in Section 00700, Contract Clause entitled FEDERAL, STATE, AND LOCAL TAXES.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

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DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 22 00.00 10

PRICE AND PAYMENT PROCEDURES

08/15

PART 1 GENERAL

1.1 SUBMITTALS

1.2 SINGLE JOB PAYMENT ITEMS

1.2.1 Pre-Installation Technical Data Packages (Bid Item 0001AA)

1.2.1.1 Payment

1.2.1.2 Unit of Measure

1.2.2 Supply Pulse Generating Unit Controls (Barrier IIAA) (Bid Item

0001AB)

1.2.2.1 Payment

1.2.2.2 Unit of Measure

1.2.3 Post-Installation Technical Data Packages (Bid Item 0001AC)

1.2.3.1 Payment

1.2.3.2 Unit of Measure

1.2.4 Generator Controls (Bid Item 0002AA)

1.2.4.1 Payment

1.2.4.2 Unit of Measure

1.2.5 Centralized Control Graphical User Interface (GUI) at

Permanent Barrier I (Bid Item 0003AA)

1.2.5.1 Payment

1.2.5.2 Unit of Measure

1.2.6 Supply Pulse Generating Unit Controls (Barrier IIB) (Option

Bid Item 0004AA)

1.2.6.1 Payment

1.2.6.2 Unit of Measure

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 CONTRACT COST BREAKDOWN

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SECTION 01 22 00.00 10

PRICE AND PAYMENT PROCEDURES

08/15

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES.

1.2 SINGLE JOB PAYMENT ITEMS

Payment items for the work of this contract for which contract job payments will be made are listed in the BIDDING SCHEDULE and described below. All costs for items of work, which are not specifically mentioned to be included in a particular job or unit price payment item, are included in the listed job item most closely associated with the work involved. The job price and payment made for each item listed constitutes full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.2.1 Pre-Installation Technical Data Packages (Bid Item 0001AA)

1.2.1.1 Payment

Payment will be made for costs associated with Pre-Installation Technical Data Packages. The Contractor shall not purchase or install components for the Control System or the Power Monitoring System prior to providing, and receiving Government approval on the pre-installation submittals as required by the PWS. The price for this line item shall include all costs incurred for this work as required by PWS to complete any work associated with creating the pre-installation Technical Data Packages, including the Contractor’s costs for coordination with others, furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.2.1.2 Unit of Measure

Unit of Measure: JOB

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1.2.2 Supply Pulse Generating Unit Controls (Barrier IIAA) (Bid Item

0001AB)

1.2.2.1 Payment

Payment will be made for costs associated with the Supply Pulse Generating Unit (Barrier IIA). The contractor shall supply, install, test, and commision complete, functional, and working Pulse Generating Unit Controls as required by the PWS, and further defined by the government approved submittals in Technical Data Package 3. The price for this line item shall include all costs incurred for procuring, delivering, storing, inventorying, and maintaining the equpment, including the Contractor’s costs for coordination with others, furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.2.2.2 Unit of Measure

Unit of Measure: JOB

1.2.3 Post-Installation Technical Data Packages (Bid Item 0001AC)

1.2.3.1 Payment

Payment will be made for costs associated with Post-Installation Technical Data Package. The Contractor shall provide all Post-Installation Technical Data Package compnents as required by the PWS. The price for this line item shall include all costs incurred for this work as required by PWS to complete any work associated with creating the Post-Installation Technical Data Package, including the Contractor’s costs for coordination with others, furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.2.3.2 Unit of Measure

Unit of Measure: JOB

1.2.4 Generator Controls (Bid Item 0002AA)

1.2.4.1 Payment

Payment will be made for costs associated with Generator Controls. The Contractor shall provide remote control for the generators supplying backup power to both Barriers IIA and IIB. The remote control shall be provided in the PB1 facility and can be part of the PGCS. The control will give users the ability to operate the generators and provide feedback of operation from the PB1 facility. The Contractor shall provide all cabling, conduit and wiring methods to provide this control. The Contractor shall coordinate with the Government for location of conduit and cabling and potential use of existing utilities if available

1.2.4.2 Unit of Measure

Unit of Measure: JOB

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1.2.5 Centralized Control Graphical User Interface (GUI) at Permanent Barrier I (Bid Item 0003AA)

1.2.5.1 Payment

Payment will be made for costs associated with Integration of Graphical User Interface (GUI) for IIA and IIB controls in Permanent Barrier I. All controls for Barrier 2A and 2B shall be operable from Permanent Barrier I.

1.2.5.2 Unit of Measure

Unit of Measure: JOB

1.2.6 Supply Pulse Generating Unit Controls (Barrier IIB) (Option Bid Item

0004AA)

1.2.6.1 Payment

Payment will be made for costs associated with Supply Pulse Generating Unit Controls (Barrier IIB). The contractor shall supply, install, test, and commision complete, functional, and working Pulse Generating Unit as required by the PWS, and further defined by the government approved submittals in Technical Data Package 3. The price for this line item shall include all costs incurred for procuring, delivering, storing, inventorying, and maintaining the equpment, including the Contractor’s costs for coordination with others, furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.2.6.2 Unit of Measure

Unit of Measure: JOB

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 CONTRACT COST BREAKDOWN

The Contractor must furnish within 30 calendar days after the date of Notice to Proceed, and prior to the submission of its first partial payment estimate, a breakdown of its single job pay item or items which will be reviewed by the Contracting Officer as to propriety of distribution of the total cost to the various accounts. Any unbalanced items as between early and late payment items or other discrepancies will be revised by the Contracting Officer to agree with a reasonable cost of the work included in the various items. This contract cost breakdown will then be utilized as the basis for progress payments to the Contractor.

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DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 32 01.00 10

PROJECT SCHEDULE

02/15

PART 1 GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 PROJECT SCHEDULER QUALIFICATIONS

PART 2 PRODUCTS

2.1 SOFTWARE

2.1.1 Government Default Software

2.1.2 Contractor Software

2.1.2.1 Primavera

2.1.2.2 Other Than Primavera

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

3.2 BASIS FOR PAYMENT AND COST LOADING

3.2.1 Activity Cost Loading

3.2.2 Withholdings / Payment Rejection

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.3.1 Level of Detail Required

3.3.2 Activity Durations

3.3.3 Procurement Activities

3.3.4 Mandatory Tasks

3.3.5 Government Activities

3.3.6 Standard Activity Coding Dictionary

3.3.6.1 Workers Per Day (WRKP)

3.3.6.2 Responsible Party Coding (RESP)

3.3.6.3 Area of Work Coding (AREA)

3.3.6.4 Modification Number (MODF)

3.3.6.5 Bid Item Coding (BIDI)

3.3.6.6 Phase of Work Coding (PHAS)

3.3.6.7 Category of Work Coding (CATW)

3.3.6.8 Feature of Work Coding (FOW)

3.3.7 Contract Milestones and Constraints

3.3.7.1 Project Start Date Milestone and Constraint

3.3.7.2 End Project Finish Milestone and Constraint

3.3.7.3 Interim Completion Dates and Constraints

3.3.7.3.1 Start Phase

3.3.7.3.2 End Phase

3.3.8 Calendars

3.3.9 Open Ended Logic

3.3.10 Default Progress Data Disallowed

3.3.11 Out-of-Sequence Progress

3.3.12 Added and Deleted Activities

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3.3.13 Original Durations

3.3.14 Leads, Lags, and Start to Finish Relationships

3.3.15 Retained Logic

3.3.16 Percent Complete

3.3.17 Remaining Duration

3.3.18 Cost Loading of Closeout Activities

3.3.18.1 As-Built Drawings

3.3.18.2 Operation and Maintenance (O&M) Manuals

3.3.19 Anticipated Adverse Weather

3.3.20 Early Completion Schedule and the Right to Finish Early

3.4 PROJECT SCHEDULE SUBMISSIONS

3.4.1 Preliminary Project Schedule Submission

3.4.2 Initial Project Schedule Submission

3.4.3 Periodic Schedule Updates

3.5 SUBMISSION REQUIREMENTS

3.5.1 Data CD/DVDs

3.5.2 Narrative Report

3.5.3 Schedule Reports

3.5.3.1 Activity Report

3.5.3.2 Logic Report

3.5.3.3 Total Float Report

3.5.3.4 Earnings Report by CLIN

3.5.3.5 Schedule Log

3.5.4 Network Diagram

3.5.4.1 Continuous Flow

3.5.4.2 Project Milestone Dates

3.5.4.3 Critical Path

3.5.4.4 Banding

3.5.4.5 Cash Flow / Schedule Variance Control (SVC) Diagram

3.6 PERIODIC SCHEDULE UPDATE

3.6.1 Periodic Schedule Update Meetings

3.6.2 Update Submission Following Progress Meeting

3.7 WEEKLY PROGRESS MEETINGS

3.8 REQUESTS FOR TIME EXTENSIONS

3.8.1 Justification of Delay

3.8.2 Time Impact Analysis (Prospective Analysis)

3.8.3 Forensic Schedule Analysis (Retrospective Analysis)

3.8.4 Fragmentary Network (Fragnet)

3.8.5 Time Extension

3.8.6 Impact to Early Completion Schedule

3.9 FAILURE TO ACHIEVE PROGRESS

3.9.1 Artificially Improving Progress

3.9.2 Failure to Perform

3.9.3 Recovery Schedule

3.10 OWNERSHIP OF FLOAT

3.11 TRANSFER OF SCHEDULE DATA INTO RMS/QCS

3.12 PRIMAVERA P6 MANDATORY REQUIREMENTS

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SECTION 01 32 01.00 10

PROJECT SCHEDULE

02/15

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AACE INTERNATIONAL (AACE)

AACE 29R-03 (2011) Forensic Schedule Analysis

AACE 52R-06 (2006) Time Impact Analysis - As Applied in Construction

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1-1-11 (1995) Administration -- Progress, Schedules, and Network Analysis Systems

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Project Scheduler Qualifications ; G, CN

Preliminary Project Schedule ; G, CN

Initial Project Schedule ; G, CN

Periodic Schedule Update ; G, CN

1.3 PROJECT SCHEDULER QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating and production of reports. The authorized representative must have a minimum of two-years experience scheduling construction projects similar in size and nature to this project with scheduling software that meets the requirements of this specification. Representative must have a comprehensive knowledge of CPM scheduling principles and application.

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PART 2 PRODUCTS

2.1 SOFTWARE

The scheduling software utilized to produce and update the schedules required herein must be capable of meeting all requirements of this specification.

2.1.1 Government Default Software

The Government intends to use Primavera P6.

2.1.2 Contractor Software

Scheduling software used by the contractor must be commercially available from the software vendor for purchase with vendor software support agreements available. The software routine used to create the required sdef file must be created and supported by the software manufacturer.

2.1.2.1 Primavera

If Primavera P6 is selected for use, provide the "xer" export file in a version of P6 importable by the Government system.

2.1.2.2 Other Than Primavera

If the contractor chooses software other than Primavera P6, that is compliant with this specification, provide for the Government's use two licenses, two computers, and training for two Government employees in the use of the software. These computers will be stand-alone and not connected to Government network. Computers and licenses will be returned at project completion.

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to FAR Clause 52.236-15, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the proposed sequence to perform the work and dates contemplated for starting and completing all schedule activities. The scheduling of the entire project is required. The scheduling of construction is the responsibility of the Contractor. Contractor management personnel must actively participate in its development. Subcontractors and suppliers working on the project must also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project monitoring tool. Use the Critical Path Method (CPM) of network calculation to generate all Project Schedules.

Prepare each Project Schedule using the Precedence Diagram Method (PDM).

3.2 BASIS FOR PAYMENT AND COST LOADING

The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment. The aggregate value of all activities coded to a contract CLIN must equal the value of the CLIN.

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3.2.1 Activity Cost Loading

Activity cost loading must be reasonable and without front-end loading.

Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

3.2.2 Withholdings / Payment Rejection

Failure to meet the requirements of this specification may result in the disapproval of the preliminary, initial or periodic schedule updates and subsequent rejection of payment requests until compliance is met.

In the event that the Contracting Officer directs schedule revisions and those revisions have not been included in subsequent Project Schedule revisions or updates, the Contracting Officer may withhold 10 percent of pay request amount from each payment period until such revisions to the project schedule have been made.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.3.1 Level of Detail Required

Develop the Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail.

3.3.2 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than two percent of all non-procurement activities may have Original Durations (OD) greater than 20 work days or 30 calendar days.

3.3.3 Procurement Activities

Include activities associated with the critical submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days.

3.3.4 Mandatory Tasks

Include the following activities/tasks in the initial project schedule and all updates:

a. Submission, review and acceptance of SD-01 Preconstruction Submittals (individual activity for each).

b. Submission of mechanical/electrical/information systems layout drawings.

c. Long procurement activities.

d. Submission and approval of Operation and Maintenance (O&M) manuals.

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e. Submission and approval of as-built drawings.

f. Submission and approval of DD1354 data and installed equipment lists.

g. Submission and approval of testing and air balance (TAB).

h. Submission of TAB specialist design review report.

i. Submission and approval of fire protection specialist.

j. Submission and approval of Building Commissioning Plan, test data, and reports: Develop the schedule logic associated with testing and commissioning of mechanical systems to a level of detail consistent with the contract commissioning requirements. All tasks associated with all building testing and commissioning will be completed prior to submission of building commissioning report and subsequent contract completion.

k. Air and water balancing.

l. Building commissioning - Functional Performance Testing.

m. Controls testing plan submission.

n. Controls testing.

o. Performance Verification testing.

p. Other systems testing, if required.

q. Contractor's pre-final inspection.

r. Correction of punch list from Contractor's pre-final inspection.

s. Government's pre-final inspection.

t. Correction of punch list from Government's pre-final inspection.

v. Final inspection.

3.3.5 Government Activities

Show Government and other agency activities that could impact progress.

These activities include, but are not limited to: environmental permit approvals by State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3.3.6 Standard Activity Coding Dictionary

Use the activity coding structure defined in the Standard Data Exchange Format (SDEF) in ER 1-1-11 . This exact structure is mandatory. Develop and assign all Activity Codes to activities as detailed herein. A template SDEF compatible schedule backup file is available on the QCS web site: http://rms.usace.army.mil .

The SDEF format is as follows:

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Field Activity Code Length Description

1 WRKP 3 Workers per day

2 RESP 4 Responsible party

3 AREA 4 Area of work

4 MODF 6 Modification Number

5 BIDI 6 Bid Item (CLIN)

6 PHAS 2 Phase of work

7 CATW 1 Category of work

8 FOW 20 Feature of work*

*Some systems require that FEATURE OF WORK values be placed in several activity code fields. The notation shown is for Primavera P6. Refer to the specific software guidelines with respect to the FEATURE OF WORK field requirements.

3.3.6.1 Workers Per Day (WRKP)

Assign Workers per Day for all field construction or direct work activities, if directed by the Contracting Officer. Workers per day is based on the average number of workers expected each day to perform a task for the duration of that activity.

3.3.6.2 Responsible Party Coding (RESP)

Assign responsibility code for all activities to the Prime Contractor, Subcontractor(s) or Government agency(ies) responsible for performing the activity.

a. Activities coded with a Government Responsibility code include, but are not limited to: Government approvals, Government design reviews, environmental permit approvals by State regulators, Government Furnished Property/Equipment (GFP) and Notice to Proceed (NTP) for phasing requirements.

b. Activities cannot have more than one Responsibility Code.

Examples of acceptable activity code values are: DOR (for the designer of record); ELEC (for the electrical subcontractor); MECH (for the mechanical subcontractor); and GOVT (for USACE).

3.3.6.3 Area of Work Coding (AREA)

Assign Work Area code to activities based upon the work area in which the activity occurs. Define work areas based on resource constraints or space constraints that would preclude a resource, such as a particular trade or craft work crew from working in more than one work area at a time due to restraints on resources or space. Examples of Work Area Coding include different areas within a floor of a building, different floors within a building, and different buildings within a complex of buildings.

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Activities cannot have more than one Work Area Code.

Not all activities are required to be Work Area coded. A lack of Work Area coding indicates the activity is not resource or space constrained.

3.3.6.4 Modification Number (MODF)

Assign a Modification Number Code to any activity or sequence of activities added to the schedule as a result of a Contract Modification, when approved by Contracting Officer. Key all Code values to the Government's modification numbering system. An activity can have only one Modification Number Code.

3.3.6.5 Bid Item Coding (BIDI)

Assign a Bid Item Code to all activities using the Contract Line Item Schedule (CLIN) to which the activity belongs, even when an activity is not cost loaded. An activity can have only one BIDI Code.

3.3.6.6 Phase of Work Coding (PHAS)

Assign Phase of Work Code to all activities. Examples of phase of work are procurement phase and construction phase. Each activity can have only one Phase of Work code.

a. Code proposed fast track design and construction phases proposed to allow filtering and organizing the schedule by fast track design and construction packages.

b. If the contract specifies phasing with separately defined performance periods, identify a Phase Code to allow filtering and organizing the schedule accordingly.

3.3.6.7 Category of Work Coding (CATW)

Assign a Category of Work Code to all activities. Category of Work Codes include, but are not limited to construction submittal, procurement, fabrication, weather sensitive installation, non-weather sensitive installation, start-up, and testing activities. Each activity can have no more than one Category of Work Code.

3.3.6.8 Feature of Work Coding (FOW)

Assign a Feature of Work Code to appropriate activities based on the Definable Feature of Work to which the activity belongs based on the approved QC plan.

Definable Feature of Work is defined in Section 01 45 00.00 10 QUALITY CONTROL. An activity can have only one Feature of Work Code.

3.3.7 Contract Milestones and Constraints

Milestone activities are to be used for significant project events including, but not limited to, project phasing, project start and end activities, or interim completion dates. The use of artificial float constraints such as "zero free float" or "zero total float" are prohibited.

Mandatory constraints that ignore or effect network logic are prohibited.

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No constrained dates are allowed in the schedule other than those specified herein. Submit additional constraints to the Contracting Officer for approval on a case by case basis.

3.3.7.1 Project Start Date Milestone and Constraint

The first activity in the project schedule must be a start milestone titled "NTP Acknowledged," which must have a "Start On" constraint date equal to the date that the NTP is acknowledged.

3.3.7.2 End Project Finish Milestone and Constraint

The last activity in the schedule must be a finish milestone titled "End Project".

Constrain the project schedule to the Contract Completion Date in such a way that if the schedule calculates an early finish, then the float calculation for "End Project" milestone reflects positive float on the longest path. If the project schedule calculates a late finish, then the "End Project" milestone float calculation reflects negative float on the longest path. The Government is under no obligation to accelerate Government activities to support a Contractor's early completion.

3.3.7.3 Interim Completion Dates and Constraints

Constrain contractually specified interim completion dates to show negative float when the calculated late finish date of the last activity in that phase is later than the specified interim completion date.

3.3.7.3.1 Start Phase

Use a start milestone as the first activity for a project phase. Call the start milestone "Start Phase X" where "X" refers to the phase of work.

3.3.7.3.2 End Phase

Use a finish milestone as the last activity for a project phase. Call the finish milestone "End Phase X" where "X" refers to the phase of work.

3.3.8 Calendars

Schedule activities on a Calendar to which the activity logically belongs. Develop calendars to accommodate any contract defined work period such as a seven-day calendar for Government Acceptance activities, concrete cure times, etc. Develop the default Calendar to match the physical work plan with non-work periods identified including weekends and holidays. Develop sSeasonal Calendar(s) and assign to seasonally affected activities as applicable.

If an activity is weather sensitive it should be assigned to a calendar showing non-work days on a monthly basis, with the non-work days selected at random across the weeks of the calendar, using the anticipated days provided in the contract clause TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER. Assign non-work days over a seven-day week as weather records are compiled on seven-day weeks, which may cause some of the weather related non-work days to fall on weekends .

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3.3.9 Open Ended Logic

Only two open ended activities are allowed: the first activity "NTP Acknowledged" may have no predecessor logic, and the last activity -"End Project" may have no successor logic.

Predecessor open ended logic may be allowed in a time impact analyses upon the Contracting Officer's approval.

3.3.10 Default Progress Data Disallowed

Actual Start and Finish dates must not automatically update with default mechanisms included in the scheduling software. Updating of the percent complete and the remaining duration of any activity must be independent functions. Disable program features that calculate one of these parameters from the other. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process must match those dates provided in the Contractor Quality Control Reports. Failure to document the AS and AF dates in the Daily Quality Control report will result in disapproval of the Contractor's schedule.

3.3.11 Out-of-Sequence Progress

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case basis subject to approval by the Contracting Officer.

Propose logic corrections to eliminate out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule. Address out of sequence progress or logic changes in the Narrative Report and in the periodic schedule update meetings.

3.3.12 Added and Deleted Activities

Do not delete activities from the project schedule or add new activities to the schedule without approval from the Contracting Officer. Activity ID and description changes are considered new activities and cannot be changed without Contracting Officer approval.

3.3.13 Original Durations

Activity Original Durations (OD) must be reasonable to perform the work item. OD changes are prohibited unless justification is provided and approved by the Contracting Officer.

3.3.14 Leads, Lags, and Start to Finish Relationships

Lags must be reasonable as determined by the Government and not used in place of realistic original durations, must not be in place to artificially absorb float, or to replace proper schedule logic.

a. Leads (negative lags) are prohibited.

b. Start to Finish (SF) relationships are prohibited.

3.3.15 Retained Logic

Schedule calculations must retain the logic between predecessors and successors ("retained logic" mode) even when the successor activity(s) starts and the predecessor activity(s) has not finished (out-of-sequence

SECTION 01 32 01.00 10 Page 10 progress). Software features that in effect sever the tie between predecessor and successor activities when the successor has started and the predecessor logic is not satisfied ("progress override") are not be allowed.

3.3.16 Percent Complete

Update the percent complete for each activity started, based on the realistic assessment of earned value. Activities which are complete but for remaining minor punch list work and which do not restrain the initiation of successor activities may be declared 100 percent complete to allow for proper schedule management.

3.3.17 Remaining Duration

Update the remaining duration for each activity based on the number of estimated work days it will take to complete the activity. Remaining duration may not mathematically correlate with percentage found under paragraph entitled Percent Complete.

3.3.18 Cost Loading of Closeout Activities

Cost load the "Correction of punch list from Government pre-final inspection" activity(ies) not less than one percent of the present contract value. Activity(ies) may be declared 100 percent complete upon the Government's verification of completion and correction of all punch list work identified during Government pre-final inspection(s).

3.3.18.1 As-Built Drawings

If there is no separate contract line item (CLIN) for as-built drawings, cost load the "Submission and approval of as-built drawings" activity not less than $35,000 or 1 percent of the present contract value, which ever is greater, up to $200,000. Activity will be declared 100 percent complete upon the Government's approval.

3.3.18.2 Operation and Maintenance (O&M) Manuals

Cost load the "Submission and approval of O&M manuals" activity not less than $20,000. Activity will be declared 100 percent complete upon the Government's approval of all O&M manuals.

3.3.19 Anticipated Adverse Weather

Paragraph applicable to contracts with clause entitled TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER. Reflect the number of anticipated adverse weather delays allocated to a weather sensitive activity in the activity's calendar.

3.3.20 Early Completion Schedule and the Right to Finish Early

An Early Completion Schedule is an Initial Project Schedule (IPS) that indicates all scope of the required contract work will be completed before the contractually required completion date.

a. No IPS indicating an Early Completion will be accepted without being fully resource-loaded (including crew sizes and manhours) and the Government agreeing that the schedule is reasonable and achievable.

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b. The Government is under no obligation to accelerate work items it is responsible for to ensure that the early completion is met nor is it responsible to modify incremental funding (if applicable) for the project to meet the contractor's accelerated work.

3.4 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below. The data CD/DVD, reports, and network diagrams required for each submission are contained in paragraph SUBMISSION REQUIREMENTS. If the Contractor fails or refuses to furnish the information and schedule updates as set forth herein, then the Contractor will be deemed not to have provided an estimate upon which a progress payment can be made.

Review comments made by the Government on the schedule(s) do not relieve the Contractor from compliance with requirements of the Contract Documents.

3.4.1 Preliminary Project Schedule Submission

Within 15 calendar days after the NTP is acknowledged submit the Preliminary Project Schedule defining the planned operations detailed for the first 90 calendar days for approval. The approved Preliminary Project Schedule will be used for payment purposes not to exceed 90 calendar days after NTP. Completely cost load the Preliminary Project Schedule to balance the contract award CLINS shown on the Price Schedule. The Preliminary Project Schedule may be summary in nature for the remaining performance period. It must be early start and late finish constrained and logically tied as specified. The Preliminary Project Schedule forms the basis for the Initial Project Schedule specified herein and must include all of the required plan and program preparations, submissions and approvals identified in the contract (for example, Quality Control Plan, Safety Plan, and Environmental Protection Plan) as well as design activities, planned submissions of all early design packages, permitting activities, design review conference activities, and other non-construction activities intended to occur within the first 90 calendar days. Government acceptance of the associated design package(s) and all other specified Program and Plan approvals must occur prior to any planned construction activities. Activity code any activities that are summary in nature after the first 90 calendar days with Bid Item (CLIN) code (BIDI), Responsibility Code (RESP) and Feature of Work code (FOW).

3.4.2 Initial Project Schedule Submission

Submit the Initial Project Schedule for approval within 42 calendar days after notice to proceed is issued. The schedule must demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. No payment will be made for work items not fully detailed in the Project Schedule.

3.4.3 Periodic Schedule Updates

Update the Project Schedule on a regular basis, monthly at a minimum.

Provide a draft Periodic Schedule Update for review at the schedule update meetings as prescribed in the paragraph PERIODIC SCHEDULE UPDATE MEETINGS. These updates will enable the Government to assess Contractor's progress.

a. Update information including Actual Start Dates (AS), Actual Finish Dates (AF), Remaining Durations (RD), and Percent Complete is

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b. AS and AF dates must match the date(s) reported on the Contractor's Quality Control Report for an activity start or finish.

3.5 SUBMISSION REQUIREMENTS

Submit the following items for the Preliminary Schedule, Initial Schedule, and every Periodic Schedule Update throughout the life of the project:

3.5.1 Data CD/DVDs

Provide two sets of data CD/DVDs containing the current project schedule and all previously submitted schedules in the format of the scheduling software (e.g., .xer). Also include on the data CD/DVDs the Narrative Report and all required Schedule Reports. Label each CD/DVD indicating the type of schedule (Preliminary, Initial, Update), full contract number, Data Date and file name. Each schedule must have a unique file name and use project specific settings.

3.5.2 Narrative Report

Provide a Narrative Report with each schedule submission. The Narrative Report is expected to communicate to the Government the thorough analysis of the schedule output and the plans to compensate for any problems, either current or potential, which are revealed through that analysis.

Include the following information as minimum in the Narrative Report:

a. Identify and discuss the work scheduled to start in the next update period.

b. A description of activities along the two most critical paths where the total float is less than or equal to 20 work days.

c. A description of current and anticipated problem areas or delaying factors and their impact and an explanation of corrective actions taken or required to be taken.

d. Identify and explain why activities based on their calculated late dates should have either started or finished during the update period but did not.

e. Identify and discuss all schedule changes by activity ID and activity name including what specifically was changed and why the change was needed. Include at a minimum new and deleted activities, logic changes, duration changes, calendar changes, lag changes, resource changes, and actual start and finish date changes.

f. Identify and discuss out-of-sequence work.

3.5.3 Schedule Reports

The format, filtering, organizing and sorting for each schedule report will be as directed by the Contracting Officer. Typically, reports contain Activity Numbers, Activity Description, Original Duration, Remaining Duration, Early Start Date, Early Finish Date, Late Start Date, Late Finish Date, Total Float, Actual Start Date, Actual Finish Date, and Percent Complete. Provide the reports electronically in .pdf format. The following lists typical reports that will be requested:

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3.5.3.1 Activity Report

List of all activities sorted according to activity number.

3.5.3.2 Logic Report

List of detailed predecessor and successor activities for every activity in ascending order by activity number.

3.5.3.3 Total Float Report

A list of all incomplete activities sorted in ascending order of total float. List activities which have the same amount of total float in ascending order of Early Start Dates. Do not show completed activities on this report.

3.5.3.4 Earnings Report by CLIN

A compilation of the Total Earnings on the project from the NTP to the data date, which reflects the earnings of activities based on the agreements made in the schedule update meeting defined herein. Provided a complete schedule update has been furnished, this report serves as the basis of determining progress payments. Group activities by CLIN number and sort by activity number. Provide a total CLIN percent earned value, CLIN percent complete, and project percent complete. The printed report must contain the following for each activity: the Activity Number, Activity Description, Original Budgeted Amount, Earnings to Date, Earnings this period, Total Quantity, Quantity to Date, and Percent Complete (based on cost).

3.5.3.5 Schedule Log

Provide a Scheduling/Leveling Report generated from the current project schedule being submitted.

3.5.4 Network Diagram

The Network Diagram is required for the Preliminary, Initial and Periodic Updates. Depict and display the order and interdependence of activities and the sequence in which the work is to be accomplished. The Contracting Officer will use, but is not limited to, the following conditions to review compliance with this paragraph:

3.5.4.1 Continuous Flow

Show a continuous flow from left to right with no arrows from right to left. Show the activity number, description, duration, and estimated earned value on the diagram.

3.5.4.2 Project Milestone Dates

Show dates on the diagram for start of project, any contract required interim completion dates, and contract completion dates.

3.5.4.3 Critical Path

Show all activities on the critical path. The critical path is defined as the longest path.

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3.5.4.4 Banding

Organize activities using the WBS or as otherwise directed to assist in the understanding of the activity sequence. Typically, this flow will group activities by major elements of work, category of work, work area and/or responsibility.

3.5.4.5 Cash Flow / Schedule Variance Control (SVC) Diagram

With each schedule submission, provide a SVC diagram showing (1) Cash Flow S-Curves indicating planned project cost based on projected early and late activity finish dates, and (2) Earned…