Cost Submittal Worksheet Summary

This is a Cost Submittal Worksheet (Appendix B) for the Management of the MyDHS Learning Management System contract opportunity with the Pennsylvania Department of Human Services (DHS), specifically involving three operational divisions: the Office of Developmental Programs (ODP), the Office of Mental Health and Substance Abuse Services (OMHSAS), and the Office of Long-Term Living (OLTL). The contract encompasses maintenance, hosting, technical support, medication administration tasks, modifications and enhancements to the existing Learning Management System and WordPress Content Management System, and transition and turnover services. The statement of work is organized into discrete service categories across a base contract period of three years with two optional renewal years.

Pricing for the contract is structured on an all-inclusive fixed monthly fee basis for maintenance, hosting, technical support, and medication administration tasks, with an all-inclusive blended hourly rate applied to modification and enhancement work. The ODP division accounts for 460 estimated annual hours for modifications, while OMHSAS and OLTL each account for 105 annual hours. Software and hardware costs for modifications and enhancements are to be reimbursed as pass-through costs with prior departmental approval. Deliverable-based transition and turnover costs are incorporated into Year One pricing. The Cost Verification section requires detailed breakdown of all costs including direct labor, labor overhead, travel and subsistence, consultant costs, subcontract costs, supplies and materials, other direct costs, general overhead costs, audit costs, and fee or profit margins across all contract years and option periods.