AHEC-27701-R On-Call Contractors Addendum 2.pdf

AHEC-27701-R On-Call Contractors Addendum 2 Questions and Answers Document

Q1: Are proposals submitted on Bidnet or Colorado VSS?

A1: Proposals must be submitted on Bidnet.

Q2: Will there be one award or multiple awards per trade?

A2: There will be multiple awards per trade. Please see section 2.1 General Information for number of awards per trade.

Q3: What are the insurance requirements?

A3: Please see section 1.37 in the RFP for general insurance information. Attachment A and

A1 both show examples of insurance language that is required. Information on required limits that are dependent on project size can be found in section 2.4. Attachment G:

Design/Bid/Build General Conditions also contain additional information on limits that are required.

Q4: Are interviews required?

A4: No interviews will be held before award.

Q5: For General Contractors, how many projects, and total dollar amount, per year?

A5: There is no set number of projects for the fiscal year. Every year is different depending on need.

Q6: Can we submit multiple project manager resumes?

A6: You can submit multiple if the different project managers will be working on-site.

Q7: Are there any projects ready for July 1?

A7: There are currently no planned projects that will start July 1, but that certainly can change.

Q8: Are subcontractors allowed to submit?

A8: You must submit for one of the trades listed.

Q9: What rate sheets are required for the Restoration & Repair trade?

A9: Restoration and Repair proposals require both the rate sheet found in Attachment D and the material price sheet labeled Attachment E.

Q10: Our firm manufactures and installs security laminate for glass. Would we be considered under the services provider section?

A10: Laminated glass is not a need we have very often; most likely if these services were needed, they would be discretionary purchases (under $50K), or large enough to be put out to bid. Our most typical need is regular glass replacement.

Q11: Is refrigeration of HVAC included in this bid?

A11: Yes, refrigeration associated with HVAC (cooling) is included in this RFP. Commercial refrigeration for food is NOT part of this solicitation.

Q12: For a licensed General Contractor submitting as the prime, are we required to submit personnel rate sheets and related trade forms only for our General Contracting entity, or are separate submissions required for each potential trade partner or subcontractor? If trade partner submissions are required, may the General Contractor submit these forms on behalf of the trades?

A12: General Contractors would submit personnel rate sheets for the employees that work for your company, not for subcontractors.

Q13: AHEC is using an old W-9 that is no longer supported by the IRS. Can AHEC update their Attachment C to reflect the correct W-9?

A13: Please use Attachment C W-9 as it has been designed for AHEC purposes. If you require the current W-9, you can submit that instead of the one in Attachment C.

Q14: The licensing requirements indicate that a Class A or B license does not require a

Class D Tenant Finish license, which has created some confusion. It is unclear whether holding a Class D Tenant Finish license allows a lower-class license to be acceptable, or if only Class A or B licenses are eligible. Please clarify this requirement. If only Class A or B licenses are accepted, please clarify the intent of including the Class D Tenant Finish reference.

Our firm currently holds a Class C License and a Specialty Class D License (D Tenant Finish) in the City and County of Denver. Could you please confirm whether these licenses meet the requirements for prequalification, or if a Class A or B license is required?

A14: General Contractors (large, small and historical restoration) must hold at least a City and County of Denver Class D – Tenant Finish license; however, if a General Contractor has a Class A or B then a Class D is not required because the elements are already covered by a Class A or B license. See section 3.6, subsection 1) in the RFP.

Q15: Could Auraria clarify what they mean by cost information cannot be market confidential? Will all our firms' rate sheets be made public?

A15: The rate sheets are public information once submitted with the proposal. If a Colorado

Open Records Act (CORA) request is received requesting that information, the rate sheets must be released but we don’t publicize them unless a CORA request is received.

Q16: Could Auraria Campus share the rubric they will be using to score/evaluate the responses?

A16: We do not share the rubric before proposals are received.

Q17: Are tab pages counted towards the total page count?

A17: The PDF proposals do not require tab pages. If they are included, they do not count towards the total page limit.

Q18: When you reference "additional information should appear at the end of the proposal and not exceed four pages," are those 4 sheets included towards the 20-page limit?

A18: The additional information pages do not count towards the 20-page limit.

Q19: Contractor/Service Provider Acknowledgment statement one states that it is the

Service Provider's responsibility to identify and correct any issues that are not code compliant. Please clarify, is this at the expense of the Service Provider or Auraria Campus?

A19: All construction documents go through code review with a third-party company, and have a notice of compliance issued prior to bidding, so any non-compliant issues should be covered in the bid and construction documents. If a contractor were to perform work incorrectly (not specified by the construction documents), like installing a sidewalk that was not ADA compliant, then it would be at contractor’s cost to re-pour that sidewalk to meet code requirements. If an existing condition is discovered during work that is not code compliant, and not on the approved construction documents, the contractor would be responsible for alerting AHEC’s PM and AHEC’s code consultant, at AHEC’s expense, and any necessary changes would be addressed through an agreed-upon change order.