Additional_Information_-_47PC0319R0003.pdf

ADDITIONAL INFORMATION

RFP: 47PC0319R0003

METHOD OF PROCUREMENT

This procurement will be utilizing Source Selection Procedures per FAR Part 15. The source selection evaluation approach for this procurement will be best value using the trade-off process. For this procurement, the technical evaluation factors, when combined, will be weighted approximately equal to price.

The Government intends to award without discussions; however reserves the right to conduct discussions in the event that they are required or are considered to be in the Government’s best interests.

CONTRACT PRICING ARRANGEMENT

The contract will be Firm-Fixed Price. The line item schedule will include lump sum items for the Base and Options.

COST/PRICING DATA (AUDIT)

Due to the fact that this is a negotiated procurement and the cost is expected to be in excess of the threshold at FAR 15.403-4, currently $750,000.00, the requirement for Cost and Pricing Data is applicable. However, we anticipate adequate price competition, in which case the exception at FAR 15.403-1(b)(1) would apply.

BONDING

Before evaluating any proposals, the government will assess the offeror’s ability to provide an offer guarantee and performance and payment bonds sufficient to cover a project of this magnitude. For this procurement, the minimum amount to be covered by the offer guarantee and bonding is to be equal to the offeror’s price proposal. Failure to provide documentation will result in a disqualification of the proposal and the government will not include the proposal in any further evaluation.

CLARIFICATIONS

"Clarifications" are limited exchanges that may occur when award without "discussions" is contemplated. These are limited exchanges which involve the clarification of certain aspects of a proposal or resolution of minor or clerical errors.

DISCUSSIONS

After completion of the initial evaluation, it may be necessary to enter "discussions" with offerors. Prior to entering into "discussions," a competitive range must be made by the CO.

The competitive range is established based on the results of the technical evaluation. The SSEB provides input for the "discussions" based on the perceived deficiencies, weaknesses, errors, omissions, mistakes or ambiguities identified. The SSEB input is documented in the initial consensus report. The SSEB will jointly prepare the initial consensus evaluation using the team consensus worksheets (or other similar document). The primary objective of discussions is to maximize the Government's ability to obtain best value, based on the

ADDITIONAL INFORMATION

RFP: 47PC0319R0003

requirement and the evaluation factors as set forth in the solicitation. If discussions are necessary due to perceived weaknesses or other issues that must be addressed before award, they will be conducted with only those offerors determined to be within the competitive range. Discussions may be conducted either orally or in writing (or a combination). The team determines what issues need to be addressed. However, keep in mind that the scope and content of discussions are a matter of contracting officer judgment. The nature of the issues to be addressed will drive the best mode of discussions, whether oral or written. Oral discussions are a useful discussion method, but must be documented in writing for the official record.

Whatever method is chosen, discussions should be accomplished using the most efficient, economical, and timely means. Discussions are required for those areas of a proposal which are considered deficient, where weaknesses exist, or where other aspects of an offeror’s proposal (such as cost, price, technical approach, past performance, and terms and conditions) are significant enough to affect the selection decision, and/or where data presented by an offeror is unclear. These areas may include issues of compliance with the requirements of the RFP other than evaluation factors.

The discussion phase permits offerors to formulate revisions to its proposals as necessary to address proposal inadequacies, significant weaknesses or deficiencies and potentially will result in changes to the initial evaluation of the proposals prior to the SSA's decision.

SOURCE SELECTION

Selection will be made based on the offeror offering the best value to the government.

Negotiations may or may not be held. The Source Selection Authority's decision will be documented by concurrence with the SSEB's recommendation or by a separate evaluation documenting the selection of a different offeror.