Solicitation_9594CS19Q0028.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

FAC190012 50

9594CS19Q0028

Cathy Collins 202-220-5354

See Section F See Block 9

Court Services and Offender Supervision Agency Office of Financial Management 800 North Capitol St., NW Washington, D.C. 20002-4260

See Continuation Sheet

This solicitation is set-aside for 8(a)

Site Visit Date Identified in Section L.5

561720

$18M

05/16/2019

06/21/2019 3pm EDT

Court Services and Offender Supervision Agency Office of Procurement 800 North Capitol St., NW Washington, D.C. 20002-4260 POC: Cathy Collins (202) 220-5354

9594CS19Q0028

SECTION B – SUPPLIES OR SERVICE AND PRICES/COST

B.1 Services

B.1.1 The Contractor shall provide services in accordance with the Section C, Performance Work Statement (PWS) and all attachments/exhibits included in this purchase order.

B.1.2 Contract Line Items (CLINs).

B.1.2.1 CLINs 0001 through 0004 are services to be performed on a monthly basis;

B.1.2.2 CLIN 0005 is to be performed quarterly; and B.1.2.3 CLIN 0006 is to be performed as requested by the COR.

B.2 CLIN Pricing

B.2.1 Prices for CLINs 0001 through 0004 include all necessary labor, materials, equipment, and supervision to perform the services outlined in Attachment J-1 through J-4 on a monthly basis.

B.2.2 Pricing for CLIN 0005 includes all necessary labor, materials, equipment, and supervision to perform the services outlined in Attachment J-5 on a quarterly basis.

B.2.3 CLIN 0006 is a bulk funded amount by location to be paid in the event the Contracting Officer’s Representative (COR) requests the services outlined in Attachment J-6, Additional Services. Under no circumstances is the Contractor to exceed the amount funded for each CLIN 0006 sub-CLIN. If the Contractor is requested to perform work that will exceed the amount of funding available in the CLIN 0006 sub-CLIN, the Contractor is required to notify the Contracting Officer before any work is performed.

B.3 Type of Contract

This is a firm fixed price purchase order for the services identified in Attachments J-1 through J-5, with fixed unit prices for some additional services identified in Attachment J-6.

B.4 North America Industry Classification System (NAICS) and Small Business Size Standard

The NAICS Code for this acquisition is 561720, Janitorial Services. The small business size standard for this NAICS is $18M.

SECTION C- PEFORMANCE WORK STATEMENT

C.1 Scope of Work. The Contractor shall provide shall provide all labor, management, supervision, equipment, materials, and tools, required to perform all services outlined in Section C and all attachments identified herein. The Contractor shall reduce the environmental impacts of work performed under this purchase order by using, to the maximum extent, environmentally sound practices, processes, and products.

C.2 Post Award Meeting.

C.2.1 Within seven (7) business days of award, the Contractor shall attend a post award meeting to be held at CSOSA location, 800 North Capitol St., NW, Washington, D.C., 20002. In attendance shall the Contractor personnel responsible for the management of the project and project quality control.

C.2.2 Contractor Point of Contact(s) (POC(s)). At the post award meeting, the Contractor shall provide the name of the Contractor primary POC and all contact information for that POC. In addition, the Contractor shall provide the name of a secondary POC and all contact information for that POC. Contact information must include a method of reaching POC(s) at all times (e.g., mobile phone number).

C.3 Services Included in the Monthly Priced Contract Line Items (CLINs).

C.3.1 Services required under this Section C that are included in the monthly price for each location identified in CLINs 0001 through 0005 and the corresponding CLINs for the option periods of performance are outlined in the following attachments:

C.3.1.1 Attachment J-1, Janitorial Services;

C.3.1.2 Attachment J-2, Grounds Maintenance Services;

C.3.1.3 Attachment J-3, Pest Control Services;

C.3.1.4 Attachment J-4, Trash/Recycling Removal/Disposal Services; and C.3.1.5 Attachment J-5, Lab Refrigerator Preventative Maintenance.

C.3.2 Schedule of Services.

C.3.2.1 Within 20 days after award, the Contractor shall submit a schedule of all services to be performed in Attachments J-1 through J-5. The schedule shall be compliant with the service times and frequencies identified in Section C and any attachments/exhibits. The schedule shall be submitted in accordance with Section D.

C.3.2.2 The Contractor must notify the Contracting Officer’s Representative (COR) of any changes to the schedule prior to the change being implemented.

C.3.2.3 An updated Schedule of Services, reflecting any changes, shall be provided to the COR quarterly through all periods of performance. Changes to the schedule shall be annotated in red font so changes can be easily identified. A quarterly schedule of services is required to be submitted regardless of whether any changes have or will occur. If the schedule has not changes, the Contractor shall state the schedule remains the same.

C.4 Additional Services.

C.4.1 Services required under this Section C that are not covered in the monthly priced CLINs are outlined in Attachment J-6, Additional Services. The Contractor shall provide additional services in accordance with the requirements outlined in Attachment J-6 to fulfill the Government’s need for intermittent work.

C.4.2 The Contractor shall not divert workforce from the performance of services provided under Attachments J-1 through J-5 to accomplish additional services identified in Attachment J-6.

C.4.3 Payment for work for any services included in Attachment J-6 shall only be made as authorized by the COR. Refer to the requirements for each additional service in Attachment J-6 regarding approval to perform these services. Unit prices for additional services identified in Attachment J-7, Unit Prices for Additional Services, shall be used by the Contractor to price the level-of-effort for any corresponding additional service required by the COR.

C.5 Facilities Services Building Information.

C.5.1 Attachment J-8 provides information regarding the CSOSA locations to be serviced.

Information contained in Attachment J-8 are estimates; however, it is expected that the information is adequate to support the priced monthly services included under CLINs 0001 through 0005.

C.5.2 For any additional services to be priced when services are requested by the COR, it is expected that the Contractor will verify the building information in order to provide its pricing for the additional service to be performed.

C.6 Transition to Performance of the Work. On-site work included in this purchase order cannot begin until a location for service is staffed such that all the work required at that location can be completed at the defined frequencies. All costs to transition to full performance shall be included in the applicable CLIN (there is no separately priced CLIN for transition).

C.7 Quality Control.

C.7.1 The Contractor shall establish and implement a Quality Control Plan (QCP) to ensure the requirements of the purchase order are being met. Within 15 days after award, the Contractor shall submit its QCP to the COR electronically in accordance with Section D of this purchase order. The QCP shall, at a minimum, include the following:

C.7.1.1 How the Contractor will control quality of supplies and services.

C.7.1.2 How project management and plan implementation will be accomplished.

C.7.1.3 A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable, i.e., how Contractor shall monitor deficiencies of work output in relation to the performance standards, methods of informing employees of deficiencies in their area(s) of responsibility, and a process to ensure that the deficiencies are corrected and do not reoccur.

C.7.1.4 An inspection plan or checklist tailored to the specific building(s) being cleaned and serviced under this contract. The inspection plan or checklist shall detail how services at the work site shall be inspected to ensure that the outcome of the work meets all the quality standards set forth in the purchase order and shall include, but is not limited to:

• Date of inspection performed

• Location of inspection

• Description of findings

• Description of action(s) taken (if necessary)

• Signature and date of completion

C.7.1.5 How process improvements will be identified and implemented.

C.7.1.6 How green cleaning compliance with be accomplished.

C.7.1.7 How service calls will be monitored and responded to in a timely manner as required in Attachment J-1, Section 3, Service Calls.

C.7.1.8 A training program to ensure that Contractor employees are capable of successfully accomplishing all work tasks under this purchase order.

C.7.2 Review and approval of the QCP shall be as follows:

C.7.2.1 Review comments to the Contractor within five (5) business days from receipt of

QCP;

C.7.2.2 Revised QCP to the COR within 5 business days from receipt of review comments;

C.7.2.3 Approval of QCP within 5 business days from receipt of revised QCP (or initial QCP if no revisions are necessary.

C.7.3 The QCP is a living document and may be subject to change depending on the needs of the contract. When the QCP is revised the Contractor is required to provide an updated QCP, maintenance schedule and listing of current employees to the CO and COR for acceptance.

C.8 Permits. The Contractor shall obtain all necessary permits required to perform all work in this purchase order. A copy of any applicable permit shall be submitted to the COR prior to beginning any work.

C.9 Contractor Personnel.

C.9.1 Qualifications of Personnel.

C.9.1.1 Qualifications of Supervisory Employees. Supervisory contract employees shall have a minimum of 3 years of experience in managing custodial services in building(s) of similar size and complexity. At the discretion of the CO or COR formal training may be substituted for experience. The Contractor point of contact with the government is required to be fully conversant in English.

C.9.1.2 Qualifications of Other Contractor Personnel. The personnel employed by the Contractor shall be capable employees, trained and qualified in the related type service requirements.

C.9.3 Contractor personnel shall:

C.9.3.1 Only use lights and faucets in areas where and when the work is actually being performed.

C.9.3.2 Not adjust mechanical equipment controls for heating, ventilation and air conditioning systems.

C.9.3.3 Participate in building fire and civil defense drills. In the event of a fire the Contractor shall leave the building and not enter until authorized by Fire officials. The Contractor staff should also be familiar with each building’s Occupancy Emergency Plan, which includes shelter in place program.

C.9.3.4 Report fires, hazardous conditions, and items in need of repair; e.g. inoperative lights, broken windows or doors, torn carpets, leaking sinks, urinals or commodes, dead trees or shrubs, etc., to the COR upon discovery.

C.9.3.5 If applicable, lock rooms after cleaning and return keys to designated office.

C.9.3.6 Turn in lost and found articles to the COR.

C.9.3.7 Notify the security on duty when unauthorized or suspicious person(s) are seen on premises.

C.9.3.8 Notify COR of any observed hazardous materials in trash or recycling receptacles.

C.9.3.9 Adhere to the Contractor personnel standards of conduct outlined in Section H.11.

C.10 Uniforms. All Contractor employees shall wear distinctive uniform clothing for ready identification. Uniforms shall be neat, clean, and in good repair, and have a badge or monogram with the Contractor's name on it.

C.11 Personal Protective Equipment (PPE). The Contractor shall ensure proper PPE required by Federal, State and local regulations is worn in the performance of any work included in this Section C and any attachments identified herein. The Contractor is responsible for any costs related to providing any required PPE.

C.12 Badging of Contractor Personnel. Badging of Contractor personnel shall be in accordance with Section H. 1, Personnel Security. Contractor personnel badging requirements are as follows:

C.12.1 Attachment J-1: Janitorial Services. All Contractor personnel performing any services under Attachment J-1 shall be badged.

C.12.2 Attachment J-2, Grounds Maintenance Services, Attachment J-3, Pest Control Services, and Attachment J-5, Lab Refrigerator Preventative Maintenance.

C.12.2.1 If services provided under the above identified attachments are performed by personnel employed by the Contractor, then these Contractor personnel shall be badged.

C.12.2.2 If services provided under the above identified attachments are performed by a subcontractor, then subcontractor personnel must be escorted by badged Contractor personnel.

C.12.3 Attachment J-4, Trash, Recycling Removal/Disposal Services. No badging is required for personnel performing the work identified in Attachment J-4 (whether employed by the Contractor or subcontracted).

C.12.4 Attachment J-6, Additional Services. If any work under this attachment is requested by the COR, the following badging requirements apply:

C.12.4.1 If services provided under Attachment J-6 are performed by personnel employed by the Contractor, then these Contractor personnel shall be badged.

C.12.4.2 If services provided under Attachment J-6 are performed by a subcontractor, then subcontractor personnel must be escorted by badged Contractor personnel.

C.13 Government Furnished Property/Facilities.

C.13.1 Electrical power at existing outlets for the Contractor to operate equipment which is necessary in the conduct of its work.

C.13.2 Hot and cold water as necessary, limited to the normal supply provided in the building. No special heating or cooling of the water will be provided.

C.13.3 Space in each location of service.

C.13.3.1 Where available, the Contractor may use space in the building for the storage of supplies and equipment that will be used in the performance of the work under this purchase order.

C.13.3.2 Any existing equipment within custodial space such as tables, benches, chairs, etc., placed within the building by the Government may be used by the Contractor during the term of the purchase order.

C.13.3.3 Upon award, the COR will identify the available space at each location. The Contractor shall maintain this space in a clean neat and orderly condition. Sinks and buckets shall be kept clean and free of standing water; hoses shall not be left connected to faucets when not in use. At the expiration of the purchase order, the space and any government equipment in the space should be returned in reasonably the same condition as at the time of award of the purchase order.

C.13.3.4 Under no circumstances will the Contractor store flammable or explosive liquids (naphtha, gasoline, etc.) in the building. The Government will not be responsible in any way for damage or loss to the Contractor's stored supplies, materials, replacement parts, or equipment.

C.14 Green Cleaning.

C.14.1 Green cleaning is a planned and organized approach to cleaning that is designed to protect the occupants and workers' health and reduce the impact on human health and the environment. Unlike a traditional cleaning program, a green custodial program takes a holistic approach to building cleaning and goes beyond simple appearances to focus on health and the environmental impacts.

C.14.2 The Contractor shall use green cleaning products and processes and shall demonstrate such capability by submitting a Green Cleaning Plan to the COR that describes methods, materials, and equipment used under this purchase order. The Green Cleaning Plan shall be provided within 20 days after award.

C.14.3 Green cleaning products and processes include, but are not limited to products containing recycled content, environmentally preferable products and services, vacuum cleaners with HEPA filtration, bio-based products, and products and services that minimize the use of energy, water, and other resources. The Contractor shall follow all applicable standard industry practices including, but not limited to those published by the National Institute of Building Sciences (NIBS), American Society of Testing Materials (ASTM), and Carpet and Rug Institute (CRI), as well as applicable standards of the Environmental Protection Agency (EPA).

C.14.4 The Contractor shall take every precaution to ensure that if available, only safe and environmentally preferable products are used. Preference shall be given to cleaning products that meet the following: United States Department of Agriculture (USDA) designated bio-based products, Green Seal certified (Standard GS-37 for Commercial and Institutional Cleaners, Comprehensive Procurement Guidelines (CPG)), and applicable Executive Orders.

C.14.5 The success of the green program hinges on the principles of stewardship. Stewardship is the shared responsibility for everyone working together to improve human health and the environment through the Government’s cleaning program. Information on stewardship, training plan, and other issues can be found in ASTM E1971-98, Standard Guide on Stewardship for Cleaning Commercial and Institutional Buildings.

(End of Section C)

SECTION D - PACKAGING AND MARKING

D.1 All deliverables required by this purchase order shall be submitted to the COR.

D.2 The Contractor shall provide all written deliverables in electronic format with read/write capability using Microsoft WORD 2010 format, or other than text files any other application compatible with software included Microsoft Office Suite applications. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible (e.g. avoid use of columns) and avoid using any design/layout elements.

D.3 Each electronica deliverable shall:

D.3.1 Be accompanied by an email which identifies the title of the deliverable and the specific location where in the purchase order the deliverable is required (e.g., (e.g., Quality Control Plan as required by Section C.6.1); and

D.3.1 Include the information required by D.3.1 above on the electronica version of the deliverable.

(End of Section D)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Inspection will be in accordance with FAR 52.212-4(a), Inspection, and E.2 below.

E.2 The CSOSA Contracting Officer’s Representative (COR), as designated in the resultant purchase order, shall be responsible for conducting the inspection of all services rendered under this purchase order in accordance with the Quality Assurance Surveillance Plan (QASP) included in Attachment J-9, Quality Assurance Surveillance Plan.

(End of Section E)

SECTION F – DELIVERIES AND PERFORMANCE

F.1 Period of Performance.

The period of performance of this purchase order shall be as follows:

Specific dates to be added at award

Base Period 12 months from date of award Option Period 1 12 months from effective date of option period Option Period 2 12 months from effective date of option period Option Period 3 12 months from effective date of option period Option Period 4 12 months from effective date of option period FAR 52.217-8 As exercised (no more than six months from end of last option period)

F.2 Place of Performance

The Contractor will perform the work under this purchase order as designated at the below locations in Washington, D.C.:

3850 South Capitol Street, SE 1230 Taylor Street, NW 910 Rhode Island Ave., NE 1900 Massachusetts Ave., SE 601 Indiana Ave., NW 633 Indiana Ave., NW 2101 Martin Luther King (MLK) Ave., SE 800 North Capitol Street, NW

F.3 Hours of Operation

F.3.1 All CSOSA Locations (except RSC). CSOSA hours of operation are 7:00 a.m. to 7:00 p.m., Monday through Friday, except federal holidays. Work to be performed at government facilities must be accomplished within the CSOSA hours of operation identified above. Any work at the government’s facilities outside the above identified hours of operation is not authorized unless written approval is provided by the COR. Refer to Section F.4 below for identification of federal holidays.

F.3.2 RSC. The RSC operates 24 hours a day/7 days a week. Work to be performed at this location must occur between the hours of 6:30 a.m. to 9:30 p.m, seven (7) days a week, including federal holidays.

F.4 Observance of Legal Holidays and Excused Absence

F.4.1 CSOSA personnel observe the following days as holidays:

(1) New Year's Day (6) Labor Day

(2) Martin Luther King's Birthday (7) Columbus Day

(3) President’s Day (8) Veterans' Day

(4) Memorial Day (9) Thanksgiving Day

(5) Independence Day (10) Christmas Day

F.4.2 If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.3 When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

F.4.4 In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

F.4.5 It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the purchase order. No work is authorized to be performed by the Contractor on any legal holiday or other day as designated by paragraph F.4.2 above.

Note: The government shall not pay wages for federal holidays or closures except at RSC which has 24/7 operation requirements.

F.5 Deliverables

The Contractor shall provide all required deliverables in accordance with the terms of this purchase order. A list of deliverables included in the purchase order are provided in Attachment J-10, Deliverables Table.

(End of Section F)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer’s Representative

G.1.1 The Contracting Officer’s Representative (COR) for this purchase order is:

To be entered at award Office of Facilities Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol St., NW Washington, D.C. 20002-4260 Telephone Number: To be entered at award Email Address: To be entered at award

G.1.2 The COR is responsible for the technical aspects of this purchase order and serves as the liaison with the Contractor. The COR is responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the purchase order.

G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the price, terms or conditions of the purchase order. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.

G.2 Contracting Officer

G.2.1 The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the Contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of the purchase order. The CO is the only individual who can legally obligate government funds. No cost chargeable to the purchase order can be incurred before receipt of a fully executed order, which includes any subsequent modifications or other specific written authorization from the CO.

G.2.2 The Contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of government personnel, other than the CO, who visit the Contractor’s facilities or in any other manner communicate with Contractor personnel during the performance of this purchase order shall constitute a change under FAR 52.212-4(c), Changes.

G.2.3 The procuring and administering CO for this purchase order is:

Reggie R. James Office of Procurement Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol St., NW Washington, DC 20002-4260 Email Address: reggie.james@csosa.gov

G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform

G.3.1 Payment requests must be submitted electronically through the U.S. Department of Treasury’s Invoice Processing Platform (IPP) system using the “Bill to Agency” of Interior Business Center – FMD.

G.3.2 “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the purchase order, or the clause GSAR 52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.

G.3.3 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment.

The Contractor’s Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the purchase order award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.trasury.gov or by phone at

(866) 973-3131.

G.3.4 Payment Request/Invoice Submission.

G.3.4.1 Invoices shall be submitted no more than once a month, unless otherwise authorized under this purchase order.

G.3.4.2 The payment request/invoice submission must identify the specific Contract Line Item Number (CLIN) for which the contractor is seeking payment under the purchase order.

G.3.4.3 In addition to providing the information required by IPP, the contractor shall include as an attachment to the payment request/invoice the following information for each

CLIN:

a. For supplies, provide the description, unit of measure, quantity, unit price, and extended total price of the supplies invoiced.

mailto:reggie.james@csosa.gov https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.trasury.gov

b. For services:

(1) Provide a description of services performed, e.g., labor category, hours worked, hourly rate, and amount billed by labor category, and total invoice amount.

(2) For labor hour CLINS, as authorized by GSAR 552.212-4, section (i), Payments, included in the Contractor’s GSA Schedule contract, the Contractor shall substantiate each invoice submitted by including individual daily job timecards for each person (on-site and off-site) performing any work under this purchase order.

G.3.5 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency. Invoices submitted without required information are not considered proper. If the invoice is disputed / rejected by CSOSA, the CO appointed to the purchase order will notify the Contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM). The CO’s dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the purchase order which supports the government’s dispute and a request for an immediate explanation and / or corrected invoice.

Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.

G.3.6 Contractor inquiries concerning an invoice payment may be made to the CSOSA Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The Contractor may make payment inquires to by calling OFM, Ms. Rolanda White, at 202-220-5464 or emailing OFM at rolanda.white@csosa.gov .

(End of Section G) mailto:rolanda.white@csosa.gov

SECTION H - SPECIAL REQUIREMENTS

H.1 Personnel Security

H.1.1 The Contractor agrees to adhere to all regulations prescribed by the Government in regards to the safety and security of staff and Clients. As outlined in C.11, Contractor personnel utilized under this purchase order shall submit to a CSOSA background check, and if necessary, a background investigation prior to performing. The intent and purpose of the background check/ investigation is to preclude the assignment of any individual who poses a threat to the Government, or successful work completion, due to past unlawful or inappropriate behavior.

Contractor personnel must be U.S. citizens, or be lawfully permitted to reside in the United States and possess a valid work permit. The Contractor shall ensure that an individual does not begin work under this purchase order until the background checks are conducted and approved by the CSOSA Office of Security.

H.1.2 CSOSA Background Checks. Once the contract has been awarded, the Contractor will provide the COR with completed and signed security forms for Contractor and subcontractor personnel identified in Section C.21. The forms to be completed are:

1. CSOSA Security Form for Temporary Contractors (Form # CSOSA-SEC-0010)

(Attachment J-11)

2. CSOSA Credit Release (Attachment J-12)

H.1.3 The COR will provide the completed security forms to the CO who will provide the completed forms to the CSOSA Office of Security to conduct background checks. Once background checks are conducted and approved, the Office of Security will issue security approval to/through the CO/COR, who in turn will notify the Contractor. Only at that time may the Contractor notify an individual to begin work under this purchase order.

H.1.4 Once an individual has been granted security approval, they can begin work. The Contractor must allow up to 30 days for the Office of Security to process the CSOSA background checks.

H.1.5 Derogatory information, falsification of any forms, or refusal to supply information and/or forms may be considered justification for immediate security denial/removal of the individual. CSOSA has the right to request any additional information necessary to complete the background check. If Contractor personnel fail to provide any of the above information, or cooperate with the CSOSA Office of Security, the individual will be disapproved and removed immediately.

H.1.6 Office of Personnel Management (OPM) Background Investigation. Contracts of 180 days or more must undergo a background investigation by OPM in addition to the CSOSA background check. The CSOSA Office of Security will provide the additional security forms required for initiation of the OPM background investigation. The Contractor will ensure that each individual assigned to this purchase order provides the following forms to the CSOSA Office of Security:

1. SF-85P, Questionnaire for Public Trust Positions (web-accessible form) - The Office of Security will provide the link for individuals to complete this form electronically.

2. OF 306, Declaration for Federal Employment

3. FD 258, Fingerprint Cards

H.1.7 If an individual is terminated, resigns, or for any other reason is no longer working on the contract, the Contractor shall ensure that all previously issued CSOSA equipment and material (including CSOSA identification card, if one has been issued) is retrieved from that individual and returned to the CO immediately. The Contractor must notify the CO immediately when an individual is no longer working on the contract. The CO must immediately notify the CSOSA Office of Security and Information Technology in writing so all electronic access can be promptly terminated. In addition, the Contractor shall coordinate with the CO or COR to identify a replacement if necessary. Replacements cannot start work until the CSOSA Office of Security provides approval.

H.1.8 Any individual who has been removed from performance under the purchase order may be required to undergo another CSOSA background check before resuming work.

H.1.9 Both the CO and the COR shall ensure that all Contractor and approved subcontractor employees who provide services under this purchase order have been approved by the CSOSA Office of Security.

H.1.10 Contractor personnel shall wear or display CSOSA issued identification at all times when performing work at a CSOSA facility. Contractor personnel shall not share or loan any CSOSA identification. All individuals assigned to this purchase order must report the loss or misplacement of agency identification immediately to the CSOSA Office of Security.

H.1.11 By responding to the CSOSA solicitation, Contractor and approved subcontractor personnel agree to provide the requested information and cooperate with the above listed procedures. Any Contractor or approved subcontractor employee who does not obtain a favorable adjudication for the CSOSA background check, or OPM background investigation, will be unable to perform services under this purchase order. The final adjudicative determination will be made at the sole discretion of CSOSA.

H.2 Government-Furnished Property (GFP)

H.2.1 Government-Furnished Property (GFP) will be provided to the Contractor as stated in Section C.13, Government Furnished Property.

H.2.2 The Contractor shall maintain and disposition all GFP and Contractor acquired (on behalf of the government) property in accordance with FAR 52.245-1 Government Property.

H.3 Use and Charges

As authorized by FAR 52.245-9 Use and Charges (APR 2012), the Contractor is authorized to use any government Furnished Equipment/Property provided in the performance of any work awarded under this purchase order without charge.

H.4 Confidentiality of Reports and Other Data

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall divulge to any third party any information concerning deliverables produced, work performed, results obtained, or any information provided by the Government in connection with this purchase order without the prior written approval of the CO.

H.5 Review of Announcements or Publishing

Neither the Contractor, nor any affiliate, subsidiary, consultant, subcontractor, nor personnel thereof, shall make public releases of information or any matter pertaining to this purchase order, including, but not limited to, advertising in any medium, or presentation before technical, scientific, or industry groups, without the prior written approval of the CO. The provisions of this clause shall survive the expiration of this purchase order.

H.6 Limitation on Contractor’s Use of Data

For the purpose of paragraphs (b)(2)(i) and (d) of the FAR 52.227-14 Rights in Data-General clause (included in this purchase order), the Contractor shall not use, release to others, reproduce, distribute, or publish any data first produced or specifically used in the performance of this purchase order for private purposes without the prior, written approval of the CO.

H.7 Travel

No travel reimbursement is authorized for any work identified in this purchase order.

H.8 Period of Claim

Notwithstanding the claim period stated in GSAR 552.212-4(d), Disputes, and pursuant to FAR 33.206, Initiation of a Claim, the Contractor agrees to submit any claim related to this purchase order within 12 months after accrual of the claim.

H.9 Teaming Partners and Subcontractors

The Contractor may add teaming partners or subcontractors as its deems necessary. Upon any change in teaming partners or subcontractors, the Contractor shall notify the COR by email. The email shall include the following information:

• Name of new teaming partner or subcontractor entity; and

• Role/work new teaming partner or subcontractor entity will perform

H.10 Non-Personal Services

H.10.1 Pursuant to FAR 37.1, no personal services shall be performed under this purchase order. All work requirements shall flow only from the COR to the Contractor’s Project Manager. No Contractor employees will be directly supervised by the government. All individual Contractor employee assignments, and daily work direction, shall be given by the applicable Contractor employee supervisor. If the Contractor believes any government action or communication has been given that would create a personal services relationship between the government and any Contractor employee, the Contractor shall promptly notify the CO of this communication or action.

H.10.2 Pursuant to FAR 7.5, the Contractor shall not perform any inherently governmental actions under this purchase order. No Contractor employee shall hold him or herself out to be a government employee, agent, or representative. No Contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the government. In all communications with third parties in connection with this purchase order, Contractor employees shall identify themselves as Contractor employees and specify the name of the company for which they work.

H.11 Contractor Personnel Standards of Conduct

H.11.1 Contractor’s employees shall comply with all applicable government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at government facilities.

H.11.2 Contractor personnel shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, and shall take such disciplinary action against its employee as may be necessary. All Contractors are expected to adhere to standards of conduct that reflect credit on themselves, their employee, CSOSA, and the Government.

H.11.3 The Contractor shall ensure Contractor employees understand and abide by CSOSA established rules, regulations and policies concerning safety and security.

H.11.5 Contractor personnel performing work on-site at any CSOSA location shall not consume any controlled substances as defined in schedules I through V of section 202 of the Controlled Substances Act, 21, U.S.C. 812. If on medication, the Contractor personnel shall be fully capable of performing the requirements of the statement of work.

H.11.6 The Government may, at its sole discretion, direct the contractor to remove any contractor personnel from CSOSA facilities for poor performance, misconduct, or security reasons.

H.12 Insurance

H.12.1 General Requirements. The Contractor, at its sole expense, shall procure and maintain, during the entire period of performance under this purchase order, the types of insurance specified below. The Contractor shall have its insurance broker or insurance company submit a Certificate of Insurance to the CO giving evidence of the required coverage prior to commencing performance under this contract within 15 days of award. In no event shall any work be performed until the required Certificates of Insurance signed by an authorized representative of the insurer(s) have been provided to, and accepted by, the CO. All insurance shall be written with financially responsible companies authorized to do business in the District of Columbia or in the jurisdiction where the work is to be performed and have an A.M. Best Company rating of A- / VII or higher. The Contractor shall require all of its approved subcontractors to carry the same insurance required herein. All required policies shall contain a waiver of subrogation provision in favor of the Government of the United States and/or CSOSA. The government shall be included in all policies required hereunder to be maintained by the Contractor and its approved subcontractors (except for workers’ compensation and professional liability insurance) as an additional insureds for claims against CSOSA or The United States relating to this purchase order, with the understanding that any affirmative obligation imposed upon the insured Contractor or its approved subcontractors (including without limitation the liability to pay premiums) shall be the sole obligation of the Contractor or its approved subcontractors, and not the additional insured. All of the Contractor’s and its approved subcontractors’ liability policies (except for workers’ compensation and professional liability insurance) shall indicate that such policies provide primary coverage (without any right of contribution by any other insurance, reinsurance or self-insurance, including any deductible or retention, maintained by an Additional Insured) for all claims against the additional insured arising out of the performance of this purchase order by the Contractor or its approved subcontractors, or anyone for whom the Contractor or its approved subcontractors may be liable. If the Contractor and/or its approved subcontractors maintain broader coverage and/or higher limits than the minimums shown below, CSOSA requires, and shall be entitled to, the broader coverage and/or the higher limits maintained by the Contractor and its approved subcontractors.

H.12.2 Commercial General Liability Insurance (“CGL”). The Contractor shall provide evidence satisfactory to the CO with respect to the services performed that it carries a CGL policy, written on an occurrence (not claims-made) basis covering liability for all ongoing and completed operations of the Contractor, including ongoing and completed operations under all approved subcontracts, and covering claims for bodily injury, including without limitation sickness, disease or death of any persons, injury to or destruction of property, including loss of use resulting therefrom, personal and advertising injury, and including coverage for liability arising out of an Insured Contract (including the tort liability of another assumed in a contract).

Such coverage shall have limits of liability of not less than $1,000,000.00 each occurrence, a $2,000,000.00 general aggregate, and a $1,000,000.00 personal and advertising injury limit.

The Contractor shall carry all liability insurance for five years following the final acceptance of work under this contract.

H.12.3 Automobile Liability Insurance. The Contractor shall provide evidence satisfactory to the CO of commercial (business) automobile liability insurance including coverage for all owned, hired, borrowed, and non-owned vehicles, and equipment used by the Contractor, with minimum per accident limits equal to the greater of (i) the limits set forth in the Contractor’s commercial automobile liability policy or (ii) $1,000,000.00 per occurrence combined single limit for bodily injury and property damage.

H.12.4 Workers’ Compensation Insurance. The Contractor shall provide evidence satisfactory to the CO of Workers’ Compensation insurance in accordance with the statutory mandates of the District of Columbia, or the jurisdiction in which the contract is performed.

H.12.5 Employer’s Liability Insurance. The Contractor shall provide evidence satisfactory to the CO of employer’s liability insurance as follows: $500,000.00 per accident for injury;

$500,000 per employee for disease; and $500,000.00 for policy disease limit. All insurance required by this paragraph 3 shall include a waiver of subrogation endorsement for the benefit of CSOSA or the United States.

H.12.7 Sexual/Physical Abuse & Molestation. The Contractor shall provide evidence satisfactory to the CO with respect to the services performed that it carries $1,000,000.00 per occurrence limits; $2,000,000.00 aggregate of affirmative abuse and molestation liability coverage. This insurance requirement will be considered met if the general liability insurance includes an affirmative sexual abuse and molestation endorsement for the required amounts. So called “silent” coverage under a commercial general liability or professional liability policy will not be acceptable.

H.12.8 Commercial Umbrella Liability. The Contractor shall provide evidence satisfactory to the CO of commercial umbrella liability insurance with minimum limits equal to $5,000,000.00 per occurrence and $5,000,000.00 in the annual aggregate, following the form and in excess of the underlying employers’ liability, commercial general liability, and commercial automobile liability policies, with an effective date that is concurrent with such liability policies. The insurance required under this paragraph shall be written in a form that annually reinstates all required limits. Coverage shall be primary to any insurance, self-insurance or reinsurance maintained by CSOSA and/or the United States.

H.12.9 Commercial Property Insurance. The Contractor shall provide evidence satisfactory to the CO of broad form commercial property insurance on a full replacement cost, agreed amount basis, and waiving subrogation against CSOSA and the United States, and naming CSOSA/US as an additional insured. The policy should cover, at a minimum, fire, vandalism, smoke, windstorms and theft. Deductibles under this policy shall not exceed five thousand dollars ($5,000.00) per occurrence. All policies shall be primary coverage. If all or a portion of this coverage is maintained by the property’s landlord or owner, the property landlord/owner shall also provide evidence of the owner’s coverage in the form of evidence of insurance, which evidence shall include a waiver of subrogation against CSOSA and the US.

H.13 Indemnification

H.13.1 The Contractor agrees for itself, its employees, and approved subcontractors to save, defend, hold harmless and indemnify the Government and all of its elected and appointed officials, officers, current and former employees, agents, departments, agencies, boards, and commissions (collectively the "Government") from and against any and all claims made by third parties or by the Government for any and all losses, damages, injuries, fines, penalties, costs (including court costs and attorney's fees), charges, liability, demands or exposure, however caused, resulting from, arising out of, or in any way connected with the Contractor's acts or omissions, including the acts or omissions of its employees and/or approved subcontractors, in performance or nonperformance of its work called for by the contract.

H.13.2 The Contractor shall:

H.13.2.1 Promptly notify the CO of any claim or action against, or any loss by, the Contractor or any approved subcontractors that may reasonably be expected to involve indemnification under this clause;

H.13.2.2 Immediately furnish to the CO copies of all pertinent papers of the Contractor that pertain to any indemnification matter;

H.13.2.3 Furnish evidence or proof of any claim, loss, or damage covered by this clause in the manner and form the CO requires; and

H.13.2.4 Comply with the CO’s directions and execute any authorizations required in connection with settlement or defense of claims or actions.

H.13.3 The Government may direct, control, or assist in settling or defending any claim or action that may involve indemnification under this clause.

H.13.4 This indemnification shall survive the termination of this contract.

H.13.5 Hold Harmless and Indemnification Agreement. The Contractor shall be solely liable for, and expressly agrees to indemnify the Government, with respect to any liability-producing acts or omissions by its employees or agents.