Board+Licensing+Software+Proposal+Request.pdf

State Contract 005 Board Licensing Software Proposal Request

The template below is designed to help you procure the vendor that will best fit your agency/board’s (hereafter known as entity) needs.

The template includes instructions and notes in blue bold italics for an entity to consider. After you have read the instructions, please delete the text. Word choices and information to be inserted are indicated by blue text. For example: will or will not. Be sure to update and change any remaining blue text to black.

If federal funds or other types of grants will be used for the procurement being contemplated, determine if the funding entity has any special requirements that must be included in the proposal request.

Once the form is complete, submit your request along with the form to NDIT for review. After receiving approval from NDIT you must submit the proposal request to all vendors in the 005 Professional Board Licensing Vendor Pool.

Contact Sara Bilden, State Procurement Officer, at 701-328-0819 or sbilden@nd.gov for assistance or to provide suggestions.

DELETE ALL INSTRUCTIONS BEFORE ISSUING

BOARD LICENSING SOFTWARE VENDOR POOL PROPOSAL REQUEST

Agency/Board (Entity) Name Procurement Officer Name Phone Number Email Address

Step One- Background Information and Entity Requirements

Description of the board’s mission and responsibilities (this is what we do, who we regulate)

Description of licensing requirements to be managed with the proposed software solution (what kind, how many, when, fees, license types, link or attach examples of license application).

Scope of Work

System Requirements (add or change as needed):

1. Number of interfaces:

2. Number of integrations:

3. Report requirements:

4. Customizations:

5. Data transfer:

6. School integration:

7. Site inspection:

8. Other:

Project Timeline: (Anticipated start date, end date, pertinent timeline details for Vendor consideration)

Step Two- Opportunity for Vendor Questions

Any questions related to this proposal request must be submitted to the Procurement Officer identified above by INSERT DATE. All questions will be reviewed, and answers will be provided to all vendors.

Step Three- Technical/Cost Proposal Submission

Deadline for submission is Date and Time CT/MT.

The Vendor Project Proposal will include, at a minimum, the following items (Entity should adjust as required for project):

1. How does your solution meet the entities requirements as outlined in Step 1.

2. Experience and Qualifications – Describe your experience providing the proposed solution to similar entities.

Provide the names and availability of staff who will work on the project. Provide the following documentation with the proposal for the entity.

a. Describe Vendor experience with similar projects.

b. Describe the staff members who will work on this project: include related work experience, education, and projected hours dedicated to the project.

c. Reference checks for Vendor staff. Include the results of two reference checks that the Vendor has performed on the proposed individual, including the names and telephone numbers of the references. At least one reference must be from a previous employer or from a customer for which the Vendor staff performed similar licensing services.

d. Background checks for Vendor staff. Vendor agrees that State may require contracted staff and subcontractors assigned by Vendor to perform work under this proposal request to submit to a criminal history record check in accordance with N.D.C.C. § 54-59-20 and §12-60-24. State shall have the right to reject any individual assigned to perform work under this proposal request if, in its sole discretion, it determines that the results of the criminal history record check make the individual unacceptable.

Please let the Procurement Officer know if you will not be responding the entity request.

3. Cost - Provide a cost to match the requested Scope of Work above. Cost must be submitted in a separate file from the technical proposal.

Initial Cost Ongoing Cost times insert number years

Total Project Cost → Service rates may not exceed the rates originally proposed in response to RFP Number: 110.7-23-09 issued on

02.15.2024; however, the rates may be less.

Step Four- Evaluation and Demonstration

The entity evaluates proposals and determines who will present a demonstration.

Proposals will be evaluated as follows:

Evaluation Criteria. The criteria below will be used to select the most advantageous proposal.

100 pts

Vendor Project Proposal Solution 50 Qualification and Availability of Vendor Staff 30 Cost 20

After the initial scoring of vendor solutions, the highest scoring vendors will be asked to provide a demonstration. The entity will provide an agenda of topics to be presented during the demonstration and determine the time limit for the demonstration. The evaluation committee may adjust scores after the demonstration. Once awarded, the entity will enter into a Participating Addendum, outlining the specific deliverables and payment points.

Please refer to the RFP Evaluator’s Guide for additional details on evaluating and scoring, or contact the Contract Administrator if you have any questions.