2.4.1_A0002_Consolidated RFP Questions and Answers_Attachment 5.xlsx
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- Port Isabel Detention Center Solicitation
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- 70CDCR21R00000007
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Immigration and Customs Enforcement
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1. RFP Template
| # | Document Title | Section | Page # | Question/Comment | Government Response | |
| 1 | IV. Detention Services | E. Health Services | 40 | "The contractor will maintain the medical equipment as outlined in Attachment 17 and ensure it is in good working condition" | ||
| Attachment 17 only lists medical equipment but provides no standards for maintenance or serviceability. Is corrective maintenance part of the FFP proposal? Is calibration the responsibility of the contractor? Is the contractor only required to do pre-operational checks to ensure serviceability? | The maintenance of medical equipment has been removed from this requirement. Attachment 17 has been removed. Please see updated PWS. | |||||
| 2 | III. Personnel and Staffing | 8 Training | 34 | What, if any, training facilities are available for the contractor to utilize during the POP? | There are two (2) training classroom will be available for contractor use. There is a possiblity of third training classroom onsite location pending implementation. | |
| 3 | III. Personnel and Staffing | 8 Training | 34 | If classrooms are made available, what are their seating capacities? | Building 1 training room seating capacity (30 seats) and Building 40 training room seating capacity (16). | |
| 4 | VI. Facility Security and Control | F. Maintain a Video Surveillance Program | 50 | "In collaboration with the contractor, a qualified individual shall be responsible…" | ||
| Is this a government employee, or if not, who does this qualified individual work for? | Please see updated PWS for clarification. The qualified individual is the Government. | |||||
| 5 | VI. Facility Security and Control | F. Maintain a Video Surveillance Program | 51 | "In collaboration with the contractor, a qualified individual shall be responsible…" | ||
| What are the specified qualifications for this person (the qualified individual)? | Please see updated PWS for clarification. The Contractor is not responsible to provide the qualified individual. | |||||
| 6 | RFP | H.2 | 33 | RFP H.2 Fixed Assets and Non-Fixed Assets states: "During performance of this contract, title to property/equipment assigned as fixed assets of the Government under this contract shall vest in the Government. The Contractor shall be responsible for the proper maintenance of all said property/equipment. All associated property/equipment costs including, but not limited to, maintenance, registration, and licensing shall be borne by the contractor." | ||
| Is the "...all said property/equipment" that is referenced in RFP H.2 Fixed Assets and Non-Fixed Assets only those items which are listed in Attachment 9? | Please see updated RFP - the paragraph has been updated. | |||||
| 7 | 2.2.1 Attachment 19 Disturbance Control Team (DCT) Master Equipment Inventory | Throughout | all | Can a recent version of Attachment 19 be provided? RE: The provided attachment is dated June 2017. | Please refer back to the PWS. Attachment 19 is a sample list of DCT equipment. The contractor is required to provide this equipment. | |
| 8 | 2.2.1 Attachment 19 Disturbance Control Team (DCT) Master Equipment Inventory | Throughout | all | What is the current expiration date of the DCT's mask filters? RE: Attachment 19 shows that these filters expired in 2018. | Please refer back to the PWS. Attachment 19 is a sample list of DCT equipment. The contractor is required to provide this equipment. | |
| 9 | Attachment 2 | On-Call Stationary Guard Services | N/A | How many On-Call Stationary Guard hours were performed on the current contract for each of the last three years? | 173.5 hours for 2019, 112 hours for 2020, 0 hours so far to date for 2021. | |
| 10 | Attachment 2 | Tabs 1. Total Evaluated Price & 2. Section B | N/A | The quantities between the 1.Total Evaluated Price tab and the 2. Section B tab for CLINs X001b, X002, X003, and X004 are different. Is this the Government's intent? If not, will the Government provide an ammendment to make them consistent between the two tabs? | The quantities in the Total Evaluated Price tab are based on estimated quantities whereas the Section B tab are based on maximum quantities. Please refer back to the Instructions Tab. 1) "1. Total Evaluated Price" tab - Offerors are to propose prices for all CLINs. Offerors shall utilize the relevant CLIN estimated quantities to estimate the cost associated with each CLIN. Quantities listed are estimates and shall be utilized for evaluating purposes only. CLIN X0004 does not require vendor input as the price of $1 is set in accordance with PBNDS 2011 with 2016 revisions. The yellow shaded areas to be completed as needed. Option Period 2 has included 1 extra day for Leap Day. 2) "2. Section B" tab - Pricing from tab 1 will be utilized to fill out Section B. Section B quantities represent that maximum value of that CLIN and the total price of each CLIN shall represent the maximum for that CLIN. Option Period 2 has included 1 extra day for Leap Day. |
| 11 | Attachment 2 | BOE Tabs | N/A | Clarification for the Number of Staff columns on each of the BOE tabs: Should offerors provide the total number of staff/employees (headcount) or total number of Full Time Equivalents (FTEs)? | It is at the offeror's discretion whether they want to provide the total number of staff/employees or total number of FTEs. |
| 12 | PWS and RFP | PWS III.C; RFP L.6.3(3)(j) | PWS: 23/RFP: 89 | The PWS Health Screening requirements specifies health evaluations using the SF 88 and the DOT 649-F. The RFP Transition Plan states that the implementation schedule of tasks shall include medical screening, physical agility testing, and psychological screening. Will the Government confirm that the SF88 and DOT 649 medical evaluations by a licensed physician satisfy the medical, physical agility testing, and psychological screening requirements? | The SF88 and DOT 649 are encompassed in the screenings listed in the Transition Plan but the offeror should ensure that all screenings required in the RFP and required to perform the services (i.e. for armed guards) shall also be included in the discussion of how the offeror is meeting the medical screening, physical agility, and psychological screening. |
| 13 | PWS and RFP | PWS III.C; RFP L.6.3(3)(j) | PWS: 23/RFP: 89 | Will the Government waive the health screening requirements for the incumbent employees? | The health screening requirement is not waived for incumbent employees. The requirement states "All officers who work under this contract shall pass a medical examination conducted by a licensed physician within 30 days prior to initial assignment and annual thereafter." If the incumbent employee meets the medical examination under this requirement and is current (within a year), the medical examination will not need to be redone. |
| 14 | PWS and RFP | PWS III.C; RFP L.6.3(3)(j) and E.3 | PWS: 23/RFP: 89 and 17 | The RFP E.3 Deliverables Chart specifies Drug Screening required upon Entry on Duty. Will the Government confirm that the incumbent employees have already EOD and are not required to have fresh drug screens (during transition) to start on the new contract (other than the required random screening during contract performance)? | All employees will be required to meet PWS requirements. |
| 15 | PWS | PWS V.L | Page 48 | The PWS states that the DTS contractor shall be responsible for the costs incurred for installation of the equipment, any monthly telephone charges incurred from the operation of DTS, and the maintenance and operation of the system. Will the government provide the historical costs for the monthly telephone charges so that all offerors are able to estimate these costs correctly? | Per the PWS, the ICE designated DTS contractor shall be the exclusive provider of detainee telephones for this facility. The Governemnt will not provide the historical costs for the monthly telephone charges as it is not relevant to this requirement. |
| 16 | RFP | Section L; Volume 1; Section E Deliverables Chart | Page 87 and 17 | The RFP states to "Provide a technical solution in response to the PWS." Thirty (30) pages appears to be insufficient to provide a thorough and compliant proposal to all 63 pages of the PWS elements including the following plans required from Section L and/or the E.3 Deliverables Chart: Plans and Policy Manual, Communication Plan, and General Supply and Inventory Plan. Offerors need to ensure a compliant proposal response. As such, can the Government clarify that offerors are not expected to address every section of the PWS in their technical solution and only provide an overarching solution to the PWS? | Please see updated RFP. The offeror shall articulate its understanding of the technical requirements, including a demonstration of the ability to provide necessary facilities, equipment, supplies, staffing and IT resources. The offeror shall detail what they believe are the key elements for providing these services to further demonstrate their understanding. |
Please note: The proposal shall demonstrate such understanding and ability in a concise, logical manner, and should not contain superfluous material that is not related directly to this acquisition. General statements that the contractor “can comply” or “will comply” with the requirements, that “standard procedures will be used,” “well known techniques will be used,” or that paraphrase the PWS in whole or part WILL NOT constitute compliance with the requirements concerning the content of the Technical Capabilities and Management proposal.
| 17 | PWS | PWS IV.E Health Services | Page 40 | Does the current incumbent contract scope of work include Medical Equipment Maintenance? If so, only the incumbent understands the service level agreements, level of effort, and costs and is solely able to adequately price the requirement. Will the government provide these details to ensure equitable treatment of all offerors? | The maintenance of medical equipment has been removed from this requirement. Attachment 17 has been removed. Please see updated PWS. |
| 18 | PWS and Attachment 17 | PWS IV.E Health Services | Page 40 | In order for an offeror to be able to properly bid maintenance requirements for the medical equipment, there are additional data elements needed beyond what has been provided as part of the solicitation. Will the Government also include for each item on Attachment 17, the year of manufacture, years placed in service, current condition assessment at time of bid, preventive maintenance requirements, historical number of maintenance hours for the past 3 years, and all applicable warranty information for each item and the current status of those warranties? | The maintenance of medical equipment has been removed from this requirement. Attachment 17 has been removed. Please see updated PWS. |
| 19 | PWS and Attachment 17 | PWS IV.E Health Services | Page 40 | For the Medical Equipment Maintenance is the contractor or the Government responsible for replacement when cost of repair is higher than cost of replacement? Does the contractor or the Government make the decision on repair or replace? | The maintenance of medical equipment has been removed from this requirement. Attachment 17 has been removed. Please see updated PWS. |
| 20 | PWS and Attachment 17 | PWS IV.E Health Services | Page 40 | Will the Government provide the required service level requirements for each item on Attachment 17? For example, what is the response time afforded the contractor for repair of each item in the event it becomes inoperable? | The maintenance of medical equipment has been removed from this requirement. Attachment 17 has been removed. Please see updated PWS. |
| 21 | PWS and Attachment 17 | PWS IV.E Health Services | Page 40 | Does the Government have library of the operational and technical manuals for each piece of medical equipment listed in Attachment 17? | The maintenance of medical equipment has been removed from this requirement. Attachment 17 has been removed. Please see updated PWS. |
| 22 | PWS and Attachment 17 | PWS IV.E Health Services | Page 40 | Will the Government provide the current service vendors/providers for each piece of medical equipment listed in Attachment 17? | The maintenance of medical equipment has been removed from this requirement. Attachment 17 has been removed. Please see updated PWS. |
| 23 | RFP | E.3 Deliverables Chart | Page 17 | The Deliverables Chart specifies for #2 Plans, Policy and Procedures Manual; Plan and Policy: as required with Proposal Submission. The facility Plan and Policy Manual is specific to PIDC. As such, will the Government allow submission of this manual to be post-award during the transition period? | Please see updated PWS for clarification. |
| 24 | RFP | L.6.5 Vol III Price Proposal | Page 92 | At the bottom of Page 92, the RFP specifies that the minimum wage rates and fringe benefits applicable to the contract are outlined in the DOL prevailing wage determinations and/or CBAs incorporated into the solicitation. Please confirm that all offerors shall estimate and propose wage rates, shift differentials, allowances, health and welfare, and pension as described in the current CBA for the base year and all option periods even though the CBAs expire prior to the end of the anticipated contract period of performance. | Please see updated RFP Section L. To ensure a fair procurement process, the Government instructs all Offerors to base pricing for all collective bargaining agreement labor categories on the entry level position with no seniority or leave accrual. The awarded contractor shall submit a request for equitable adjustment, based on actual staffing levels, once the seniority list is provided after award. |
| 25 | RFP | Section L.4.5; L.9 | Pages 85, 94-95 | Given the timeline for the Discovery Sessions, will the Government consider changing the proposal preparation time to 45 days with a submission date of September 29, 2021? | Please see updated RFP. The due date for proposals has been extended to September 29, 2021. |
2. Site Visit Template Area within Facility (i.e., Housing Unit Bravo, Kitchen, Admin. Bldg, etc.): Question/Comment
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