2.4.1_A00005_Site Visit Questions and Answers_Attachment 5.xlsx
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- Attached to
- Port Isabel Detention Center Solicitation Federal contract opportunity
- Solicitation number
- 70CDCR21R00000007
- Issued by
- Immigration and Customs Enforcement
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2. Site Visit Template
| Area within Facility (i.e., Housing Unit Bravo, Kitchen, Admin. Bldg, etc.): | Question/Comment | Government Response | |
| Site Visit Minutes | Intake | Do you have medical staff checking in? | All medical staff and their medical contractors are PSU cleared by ICE with issued PIV badges. |
| Site Visit Minutes | Intake Screening Med. | How many are housed in Medical? | This is variable based on the population and health of ICE Detainees. There is a total capacity of 36 in medical housing. |
| Site Visit Minutes | SMU | Is there a contractor for satellite feed? | IAW the PWS, this function is a requirement of the contractor to perform all satellite feeding. |
| Site Visit Minutes | SMU | When the kitchen is up and running, will it change the operation? | The Kitchen is tentatively schedule for occupancy mid-September and will not change the scope of work. |
| Site Visit Minutes | SMU | Is the new kitchen still satellite feeding as of now? | Yes, satellite feeding is the method of delivery of food service. |
| Site Visit Minutes | SMU | Is this the only SMU here, will use as Admin and Discipline? | Yes. There is only one SMU facility utilized for both admin and disipline. |
| Site Visit Minutes | Laundry | All equipment owned by ICE? | Yes, all laundry machines are owned by the Government. |
| Site Visit Minutes | Lawyer/visitation | Are there conjugal visits? | No. |
| Site Visit Minutes | Hearing/Courtroom | As far as staffing, are bailiffs assigned? | Detention officer may serve in the role of baliffs while court is in session. |
| Site Visit Minutes | Hearing/Courtroom | How many courtrooms? | There are five (5) courtrooms at PIDC. |
| Site Visit Minutes | Bldg 2, Mailroom | Is the key watcher system contractor owned? | The Keywatcher system will become government property at the end of the existing contract. |
| Site Visit Minutes | Bldg 2, Mailroom | Is it turned over to the Government? | Yes, at the conclusion of the current contract. |
| Site Visit Minutes | Range | Is it a shared range, can contractors use? | No, the range is not available for contractor use. |
| Site Visit Minutes | Weekend Warehouse | Does everything in the weekend warehouse go in through the sally port? | Yes, any item required to be entered into the secured area will need to be inspected at the time of entry through the main sally port. |
| Site Visit Minutes | New mess hall | Are there specific vendors to go through? | No, vendor selection are at the discretion of the contractor. |
| Site Visit Minutes | New mess hall | Who maintains the cleaning of the hoods? | The contractor is responsible for the daily cleaning of all food service hoods. A separate OAFM contract is responsible for the certifications and annual cleaning of food service hoods and fire suppression systems. |
| Site Visit Minutes | New mess hall | Who is responsible for pest control? | The Contractor is responsible for internal pest control measures. A separate OAFM contract is responsible for exterior pest control measures. |
| Site Visit Minutes | New mess hall | Are the grease traps maintenance? And by who? | Yes, a separate OAFM contract is responsible for grease traps maintenance. |
| Site Visit Minutes | New mess hall | Will the Food Service Room be opened by the time the contract starts? | Yes, the kitchen is tentatively schedule for occupancy mid-September. |
| Site Visit Minutes | End of tour | Will there be a senior list posted? | A seniority list will not be posted. Please see RFP. To ensure a fair procurement process, the Government instructs all Offerors to base pricing for all collective bargaining agreement labor categories on the entry level position with no seniority or leave accrual. The awarded contractor shall submit a request for equitable adjustment, based on actual staffing levels, once the seniority list is provided after award. |
| Submitted through Email | Janitorial | We are seeking clarification on roles for facility janitorial expectations. Will the Government specify areas that are cleaned by the facility maintenance contractor, the areas cleaned by other contractors, and areas that in the past were normally cleaned by detainee volunteer workers supervised by the detention contractor? | Please see updated A0005 PWS redline and clean copy. Volunteer Work Program, when available, have typically been utilized in food service, dorms, laundry, fleet washing, trash details, groundskeeping, and anywhere in the facility that needs to be cleaned. |
| Submitted through Email | Population | On average how many females on average have been housed at the facility over the last 2 years? | Please see updated A0005 RFP redline and clean copy. The historical female population for this requirement has been inserted. Male and female detainees are operationally dependent on enforcement requirements and subject to change. |
| Submitted through Email | Warehouse | What is the approximate square footage of the warehouse space that will be provided to the contractor for consumables inventory? | Bldg 10 – 2704 gsf |
Bldg 11 -3106 gsf Weekend Warehouse – 4000 gsf
| Submitted through Email | Warehouse | Which of the three warehouses are made available to the contractor for consumables inventory? | Warehouse Building 10, 11 and the Weekend Warehouse Building will be available for contractor use for consumables inventory. |
| Submitted through Email | Kitchen | Is the provision and maintenance of non-fixed assets - Government or contractor responsibility? | Non-fixed assets maintenance is the responsibility of the contractor, unless otherwise specified. |
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